Administrative Assistant to the President Job at Randstad (Montréal)

Executive Assistant to the President / COO

This role is a critical component of the Rain City Capital team and will help us...

Location

United States , Kirkland

Salary:

100000.00 - 120000.00 USD / Year

Rain City Capital

Expiration Date

Until further notice

Requirements

4+ years managing an Executive in an EA or PA role
Demonstrated proficiency with Microsoft 365
Prior experience with and demonstrated proficiency in QuickBooks – posting bank and credit card transactions, monthly reconciliations, building reports
Confidently and competently balance competing priorities while performing with a high-level of accuracy in a fast-paced environment using exceptional planning, time-management, and organizational skills
Excellent analytical, reasoning, research, and problem-solving skills
Takes initiative, works independently
able to make decisions and identify important or time-sensitive information with minimal direction
Highly intuitive, with the ability to anticipate and support the ever-changing needs of our founder
Comfortable with ambiguity, with the ability to learn quickly and adapt to rapid changes
Outstanding partnership-based communication and a commitment to building relationships with the founder, the Rain City team, vendors, and other outside partners

Job Responsibility

Daily briefings with founder to review action items, updates on projects, ask questions, solve problems, and prioritize
Manage and prioritize our founder’s daily task list and busy calendar while keeping staff aware of his availability and priorities
Manage founder’s high-volume email and processing incoming physical mail
Make travel arrangements, business and personal
Bookkeeping tasks for multiple business entities, including processing payments, generating invoices, managing and tracking expenses, banking transactions, assisting in annual tax preparation, working in QuickBooks
Manage both ongoing and spur of the moment, deadline-driven projects
Work in partnership with the Marketing Department to plan and execute company-wide events
Coordinate travel and hotel accommodations for company parties, sales retreats, and other employee events
File and retrieve corporate records, documents, licenses, and reports
Act as personal assistant when needed for things such as out of office errands

What we offer

competitive pay and benefits
amazing and supportive team
hybrid work environment

Fulltime

Administrative Assistant

Maintains calendars for business unit and Vice President including scheduling of...

Location

United States of America , Nashville

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business or related field preferred
5 years of experience or more preferred in executive administrative support role
including minimum of 1 years of management responsibility
Experience with MS Outlook, Excel, PowerPoint, Access, Photoshop, Adobe and Word preferred
Knowledge of retail business preferred
Strong verbal and written communication skills
Ability to work flexible hours with limited direct supervision
strategic approach with high level of organization skills to manage multiple and constantly changing priorities

Job Responsibility

Maintains calendars for business unit and Vice President including scheduling of meetings, conference calls, etc
Responsible for maintaining event calendar and coordination of all events
Serves as office manager with oversight for managing all equipment, furniture, fixtures, etc
Responsible for Vice President travel arrangements including coordination of schedules with customers, colleagues, etc
Responds to written requests for information as required including creating business unit publications
Participates in and summarizes meetings as required
Manages external and internal phone calls and e-mails as required
Compiles information and data required for routine and ad hoc meetings and presentations
Develops presentations for Vice President and other department meetings as required
Provide routine administrative support to various business unit directors as periodically requested

Fulltime

Executive Administrative Assistant

The Executive Administrative Assistant will manage calendars, events, and travel...

Location

United States of America , Columbus

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Must be computer literate in Microsoft Office Suite, Excel, Outlook, Word, and Internet Explorer
Must have excellent writing and editing skills
Strong analytical and organizational skills
Detail oriented and ability to multi-task
Ability to work and adapt with different personalities in the workplace
Ability to balance competing priorities and deadlines
Ability to handle confidential matters with professionalism and discretion
Willing to work non-traditional schedule which may include off shifts and/or working weekends and some holidays

Job Responsibility

Maintains calendars for business unit and Vice President including scheduling of meetings, conference calls, etc.
Responsible for maintaining event calendar and coordination of all events
Serves as office manager with oversight for managing all equipment, furniture, fixtures, etc.
Responsible for Vice President travel arrangements including coordination of schedules with customers, colleagues, etc.
Responds to written requests for information as required including creating business unit publications
Participates in and summarizes meetings as required
Manages external and internal phone calls and e-mails as required
Compiles information and data required for routine and ad hoc meetings and presentations
Develops presentations for Vice President and other department meetings as required
Provide routine administrative support to various business unit directors as periodically requested

Fulltime

Executive Assistant

As an Executive Assistant, you will provide an exemplary level of support to the...

Location

United States , San Francisco

Salary:

100000.00 - 150000.00 USD / Year

Ingenio, LLC

Expiration Date

Until further notice

Requirements

Associate or Bachelor’s degree or equivalent diploma
5+ years of experience in executive or administrative assistant roles, ideally supporting Vice President (equivalent) or above
Excellent time management and organizational skills
Exceptional written and verbal communication skills with strong attention to detail
Establishes and maintains relationships with peers in multiple departments and functions
Strong knowledge of Google Suite tools
Works hard, with a positive attitude
Comfortable working across EMEA and US time zones

Job Responsibility

Effectively manage the office of the Chief Executive Officer (CEO) by handling calendaring, making travel arrangements, organizing reports & documents, and other similar duties
Develop a proactive organizational approach stemming from the oCEO and cascading throughout the entire executive team (ELT) from San Francisco to Tel Aviv
Manage logistics for executive meetings – including biannual offsites – as well as additional international, cross-functional summits
Serve as a final editorial checkpoint for executive communications
Process and submit expenses, and contribute to an evolving travel & expense policy and corresponding procedures
Lead and coordinate additional projects as requested

What we offer

Friendly, talented, collaborative and entrepreneurial team
Premium medical, dental, and vision insurance
Generous holiday and PTO policies
401k matching program
Lunch
Technology stipends
Wellness allowance
Training and development opportunities and allowance
Fun and inclusive digital, and in-person events
Employee groups - DEI committee, fun committee, wellness group and more

Fulltime

Executive Assistant

Executive Assistant role providing high-level support to Director General, Presi...

Location

United Kingdom , London

Salary:

45000.00 - 48000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience supporting senior executives at a board or CEO level
Exceptional organisational and time management skills with keen attention to detail
Discretion and professionalism in handling sensitive information
Flexibility to accommodate ad hoc and out of hours requests
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office suite and document management systems
Strong initiative and problem-solving capabilities

Job Responsibility

Manage comprehensive diary scheduling and meeting coordination
Handle full travel management including booking accommodations and visas
Conduct bi-monthly meetings with key stakeholders to align on events and deadlines
Prepare briefing packs and take notes during meetings
Organise travel and accommodation logistics for the President
Assist with expense reconciliations and documentation for official travel
Coordinate travel for General Counsel, Head of Trade Policy, and other senior leaders
Assist with PowerPoint presentations for training sessions
Provide administrative support for committee meetings and drafting circulars
Represent the organisation at external conferences in Europe

What we offer

Private Health Care after probation completion
Season Ticket Loan available post-probation
25 days holiday + 8 public holidays
Volunteer Leave (up to 2 days per year after probation)
Access to Distance Learning Programme courses
Life insurance for peace of mind

Fulltime

Executive Assistant

We are looking for a detail-oriented and proactive Executive Assistant to suppor...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent is required
Minimum of five years of experience in a senior-level administrative assistant role
Proven expertise in calendar management and coordinating travel arrangements
Exceptional communication skills, both written and verbal, with attention to detail
Strong organizational and time management abilities to handle multiple priorities
Proficiency in preparing and reviewing administrative and financial documents
Ability to work independently and make sound decisions in a fast-paced environment
Familiarity with board and committee meeting preparation is preferred

Job Responsibility

Organize and manage the Vice President's calendar by scheduling and prioritizing meetings, arranging travel plans, and preparing relevant materials and agendas
Communicate efficiently with internal and external stakeholders, addressing inquiries or directing them appropriately on behalf of the Vice President
Draft, proofread, and respond to correspondence, ensuring professionalism and accuracy in all written communication
Coordinate and manage divisional activities, including correspondence and requests for information
Assist in the preparation of agenda materials for board meetings and various committees
Process and monitor administrative forms, records, reports, and other division-related documents
Oversee budgetary tasks such as tracking expenditures, processing purchase orders, and preparing expense reports
Facilitate invoice payments and ensure timely processing of financial documents

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
Eligibility to enroll in 401(k) plan

Fulltime

Executive Assistant

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of high-level admin experience
Strong Microsoft Office skills
Strong interpersonal, customer service, and communication skills

Job Responsibility

Manage calendars for the CEO and the President
Coordinate travel arrangements for the investment team
Submit expense reports
Organize and facilitate meetings, conferences, catering, and other specials events
Manage tasks proactively and efficiently to ensure continuous coverages for all supported staff
Complete ad-hoc administrative projects

Executive Assistant

Location

United States , Miami

Salary:

110000.00 - 120000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of experience as an EA to senior management
Highly organized with strong attention to detail
Experience with Microsoft Office
Strong communication skills

Job Responsibility

Manage the President’s contacts, emails, schedule, calendar, travel, and communications
Draft and process incoming and outgoing correspondence, as well as presentations
Assist with organizing meetings, artist events, and gatherings, ensuring availability of required materials and related logistical matters
Attend meetings and prepare minutes as requested
handle actionable and follow-up items
ensure that the President is prepared and briefed for meetings
Screen incoming calls and emails
Manage and research special projects and events

Administrative Assistant to the President

Randstad

Location:
Canada , Montréal

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 11, 2026

Expiration:
April 30, 2026

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Job Posted:
March 11, 2026

Expiration:
April 30, 2026