Administrative Assistant to the Chief Operating Officer Job at Robert Half (Pittsburgh)

Executive Assistant to Director of Nursing and Transformation and Chief Operations Officer

The role is responsible for providing secretarial and administrative support to ...

Location

Ireland , Lucan, Co. Dublin

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

At least two years’ experience in a similar role
High level of administrative competency with a good knowledge of the hospitals and its structure
Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc.
Possess strong knowledge, awareness and expertise of administration including workflow processes.
Proficient in preparing Visual presentations
Proficient in Data Extraction for analysis and power point presentations
Relationship management
Written /numerical/analytical skills
Accuracy/attention to detail
IT Skills

Job Responsibility

Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings
Ensure all correspondences are transcribed and proofread in an accurate and timely manner
Provide support in the co-ordination of the work of the office functions and the committees for which the Director of Nursing & Transformation (DON) is responsible
Take and prepare minutes as required at meetings ie Monthly Clinical Nurse Managers meeting and Nursing Executive and others as required
Undertake typing, word processing of correspondence, documents, forms agendas and reports
Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the DON
Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
Deal with confidential sensitive/contentious information with colleagues and service users
Organise and plan events as necessary and provide supporting information material as required

What we offer

Competitive salary
Onsite parking
Pension
Discounted café
Employee Assistance Programme
Discounted onsite pharmacy

Fulltime

Executive Assistant to Chief Strategy Officer

We are looking for a smart, proactive, and highly organized Executive Assistant ...

Location

India; Philippines

Salary:

Not provided

Hikinex

Expiration Date

Until further notice

Requirements

At least 1 year of experience as an Executive Assistant, ideally supporting a C-level executive, director, or decision-maker
Strong organizational, time management, and project management skills
Excellent written and verbal communication skills
Tech-savvy with experience using collaboration tools (Google Workspace, Microsoft Office, project management software)
Able to work independently, multitask, and adapt in a fast-paced environment
Proactive, resourceful, and solution-oriented mindset
Comfortable working remotely and aligned with US business hours (PST)

Job Responsibility

Provide comprehensive administrative and operational support to the Chief Strategy Officer
Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
Prepare meeting materials, agendas, and ensure follow-up on action items
Support project management tasks, tracking deliverables, and ensuring deadlines are met
Handle email correspondence, draft communications, and prioritize urgent matters
Serve as the primary point of contact for internal and external stakeholders on behalf of the CSO
Conduct research, prepare reports, and assist with strategic initiatives as required
Anticipate the needs of the CSO and proactively address challenges
Maintain confidentiality and discretion at all times

What we offer

Remote work flexibility
Opportunity to work closely with executive leadership, particularly in strategy and operations
A dynamic, supportive, and growth-oriented work environment

Fulltime

Chief Operating Officer

As a key member of the ATLAS leadership team, the Chief Operating Officer (COO) ...

Location

United States , Phoenix

Salary:

Not provided

ATLAS Navigators, LLC

Expiration Date

Until further notice

Requirements

Proven executive leadership experience with a demonstrated ability to drive profitability, efficiency, and organizational growth
Expertise in financial strategy, planning, and compliance across federal, state, and local jurisdictions
Strong command of financial reporting, performance measurement, and capital management
Exceptional leadership and interpersonal communication skills, with the ability to inspire and influence teams at every level
Proficiency in CCH Access, Microsoft Office Suite, and modern accounting technologies
Skilled negotiator and problem-solver who thrives in a collaborative, fast-paced environment
High integrity, sound judgment, and a results-oriented mindset with a commitment to excellence
Outstanding organizational, time management, and presentation abilities
Bachelor’s degree in Business Administration, Accounting, or Finance
CPA preferred, but not required

Job Responsibility

Drive location accountability to specific goals and key performance indicators
Assist with all aspects of the Finance and Accounting functions, including reporting, budgeting, forecasting, and cash flow optimization
Drive strategic planning, investment evaluation, and M&A initiatives that align with firm objectives
Maintain compliance with tax, audit, and regulatory standards while identifying opportunities for process improvement and risk reduction
Partner with the Managing Partner and Executive Team to guide growth strategies, performance goals, and profitability targets (gross margin, net income, and EBITDA)
Inspire, mentor, and develop the Finance team, fostering a culture of excellence, collaboration, and accountability
Establish and maintain key financial metrics and performance dashboards for Executive review
Deliver insightful financial analysis and recommendations to support data-driven strategic decisions
Oversee financial stability by managing accounts, negotiating terms, and maintaining optimal credit relationships
Design and strengthen internal controls and monitoring systems to protect company assets

What we offer

Medical, Dental, and Vision
GAP Benefits
Supplemental Benefits
Life and AD&D Insurance
Short- & Long-Term Disability Plans
401k with Company Matching
Bonus Structure
Flexible PTO with sick time
Incentive Program
Development Program

Fulltime

Chief Financial Officer

The CFO is responsible for overall financial administration of the hospital, inc...

Location

United States , Dublin

Salary:

Not provided

Copper Springs East

Expiration Date

Until further notice

Requirements

Bachelor's degree in finance or accounting or related field required
CPA preferred
Previous experience in healthcare overall financial operations/controls required
Experience in payroll required
Knowledge of inpatient psychiatric and chemical dependency hospital finance preferred
Proficient in use of Microsoft Office applications and has used computer workstation in previous roles in hospital

Job Responsibility

Responsible for overall financial administration of the hospital, including revenue cycle, general accounting, information systems and financial reporting
Ensures that internal controls are adequate to safeguard facility assets and that accounting systems are sufficient to generate accurate and timely financial reports
Responsible for preparation of the annual hospital budget along with ongoing analytics monitoring any variances and reporting to CEO and corporate office
Supervise and oversee the activities of the business office staff (billing, collections, financial counseling, utilization review and data processing) and maintains effective revenue cycle processes to keep patient accounts receivable at an acceptable level and also increasing the hospital's cash flow (including management of denials)
Ensures that company policies and procedures are effective and implemented to assure minimal risk to the facility
Responsible for compliance along with generally accepted accounting principles as well as any other local, state and federal guidelines required
Will ensure accurate capturing and posting of all financial and daily accounting activity and ensures that monthly financial statements and regular productivity reports are completed and distributed on a timely basis
Contribute to and monitor performance goals and objectives (EBITDAR target). Analyzes variances and with CEO, develops action plans to achieve assigned targets
Maintain patient accounts receivable at amounts appropriate for market, payer, and acuity mix (measured by AR days)
Ensures all balance sheet accounts are reconciled on a monthly basis and systems of internal controls are in place to facilitate a clean audit opinion

What we offer

Multiple levels of medical, dental and vision coverage tailored benefit options for parttime and PRN employees
Life, accident, critical illness, hospital indemnity insurance, short and long-term disability, paid family leave and paid time off
Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match
Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs)
Ongoing learning and career advancement opportunities

Fulltime

Chief Financial Officer

The Chief Financial Officer (CFO) is a full-time position in the City of Canton....

Location

United States , Canton

Salary:

75000.00 USD / Year

Mississippi Municipal League

Expiration Date

Until further notice

Requirements

Certificate or diploma issued after at least four years of study in a secondary school (or equivalent) in a related field (Accounting, Business Administration, or equivalent)
Four (4) years full-time experience strongly recommended
High levels of competency in strategic management, municipal budgeting, accounting, and financial management
Knowledgeable of Mississippi Code Sections dealing with Municipal Finance
Knowledge of receipt of federal funds and related federal single audits
Knowledge of Internal Controls
Knowledge of investing cash surpluses

Job Responsibility

Manage the municipality's bank accounts
Prepare and implement the annual budget
Prepare monthly budget reports
Prepare and present budget amendments
Prepare and provide documents related to budget preparation and balanced budget
Assist the Mayor and governing authorities in preparation of the annual budget
Supervise and post maintenance of all books of original entry of all funds
Ensure compliance with all Mississippi laws with respect to Municipal Finance
Preparation of annual financial statements, annual debt statement, and supplemental debt statement
Coordination of Bank Reconciliations

What we offer

Excellent full benefits package

Fulltime

Executive Assistant

To provide proactive commercial and executive support to the Chief Executive Off...

Location

Ireland , Dublin

Salary:

50000.00 - 60000.00 EUR / Year

The People Co.

Expiration Date

Until further notice

Requirements

Knowledge of SAP ERP system would be an advantage
Excellent organisational and planning skills including time management with proven track record of prioritising key tasks and delivery to a high professional standard
Pro-active “can do attitude” with strong ability to work on own initiative, multitask and flexible to meet deadlines
Resilient and capable of operating in a fast-moving environment
Excellent communication skills with strong interpersonal, empathy, listening skills combined with personal and political savvy
Ability to exercise sound judgment, diplomacy and tact
Good interpersonal, team and relationship building skills
Attention to detail with high levels of accuracy
In-depth knowledge of using MS PowerPoint, Word, Excel and general IT skills
Possess high level of confidentiality and discretion

Job Responsibility

Preparing quotations in SAP for pricing and approval by the CEO including helping to prioritise
Prioritise and coordinate customer related activities across the CEO, and the company’s broader team, to ensure timely action of requests, queries, issues
Planning, prioritising and managing the Chief Executive Officer’s office in line with best practice to ensure the efficient running of the office
Act as first point of contact to the CEO’s office in dealing with all correspondence, communications, enquiries and requests and following up in a timely manner
Reviewing, prioritising and responding to e-mails and answering and returning calls
Manage the CEO’s diary, meetings and calendar including travel arrangements if required
Liaise, as appropriate, with the Management Team and various stakeholders on matters related to the CEO’s office including meetings, calendars and travel arrangements
Assist the CEO with background research, compiling data, preparation and creation of PowerPoint presentations and other documents or papers, as required
Document preparation including memos, letters, minute taking, drafting emails on CEO’s behalf, including handling of confidential information
Provide administrative help and support as required across the company’s Management Team, including support of the business development function

What we offer

Flexible working hours
Supportive team and positive working environment
Opportunity to shape practices in a growing company
Convenient Dublin location

Fulltime

Executive Assistant, Marketing & Communications

As Executive Assistant to the Chief Communications Officer and VP of Communicati...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

6+ years of experience in a Senior Executive Assistant support role
Previous experience supporting Marketing and or Communications teams
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around corners

Job Responsibility

Provide direct support to our Chief Communications Officer, our VP of Communications and the MarCom team
Expected support of CCO & VPs - Deepest level of support attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc.
Act as the delegate for the CCO & VP, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion, operations, and planning
Identify areas to optimize CCO & VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the CCO & VP using Figma tools
Partner with the CMO’s EA to coordinate and prioritize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal collaborators and cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity to employees
health, dental & vision
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

Executive Assistant & Office Administrator

At Flix, we offer a dynamic work environment with competitive pay, strong growth...

Location

India , Gurugram

Salary:

Not provided

Flix

Expiration Date

Until further notice

Requirements

2–4 years of experience as an Executive Assistant, Office Administrator, Chief of Staff Associate, or in a similar leadership-support role
Bachelor’s or Master’s degree in any discipline with proven expertise in Outlook, Microsoft Office (PowerPoint, Excel, Word), and strong presentation skills
Experience managing office administration and operations, including vendors, procurement, compliance documentation, event and meeting support, and basic finance coordination
Proven experience supporting senior leadership in fast-paced, high-growth, or globally distributed organizations
Strong capability in calendar management, executive coordination, and stakeholder communication, with the ability to manage multiple priorities seamlessly
High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) with strong documentation and presentation skills
Comfortable using AI productivity and project management tools (e.g., ChatGPT, Perplexity, Asana, Trello) to drive efficiency and structure
Demonstrated proactiveness, sound judgment, and attention to detail, with the ability to anticipate needs and solve problems independently

Job Responsibility

Manage the Managing Director’s calendar, priorities, and inbox, including meeting structuring, time-blocking, request gatekeeping, and monthly time-spend reviews to improve effectiveness and focus
Act as the primary liaison between the Managing Director and internal teams, global stakeholders, and executive assistants, ensuring seamless coordination and timely communication
Prepare meeting agendas, briefs, notes, action items, and follow-ups, ensuring clear visibility and consistent progress on key discussions and decisions
Support, track, and govern MD-led strategic initiatives and cross-functional projects, providing structure, updates, and accountability across departments
Coordinate schedules and deliverables with international stakeholders and manage end-to-end logistics for C-level visits, off-sites, and leadership events in India
Create high-quality presentations, reports, and documentation, leveraging AI tools (e.g., ChatGPT, Perplexity) to enhance speed, accuracy, and impact
Handle sensitive information, NDAs, and internal tool access with the highest level of confidentiality, ensuring strong process adherence and operational integrity
Oversee office operations, real estate and workspace coordination (e.g., WeWork), vendor and procurement management, compliance documentation, event and meeting support, and coordination with finance and internal stakeholders

What we offer

Travel perks: 12 free Flix vouchers + 12 discount vouchers for friends & family
Work from (M)Anywhere: Depending on your role, work from another location for up to 6 weeks per year
Hybrid work model: We are an office-first company, but we offer flexibility to balance work and life
Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members
Learning & Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills
Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career

Fulltime

Administrative Assistant to the Chief Operating Officer

Robert Half

Location:
United States , Pittsburgh

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 07, 2026

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