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Administrative Assistant to General Manager of Hospitality

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Legends Global

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Location:
United States , San Francisco

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Category:
Hospitality and Tourism

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Contract Type:
Not provided

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Salary:

36.00 - 39.00 USD / Hour
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Job Description:

The Administrative Assistant to the General Manager provides high-level administrative, coordination, and operational support to the General Manager of Food & Beverage / Hospitality at Moscone Center. This role supports senior leadership in a fast-paced, high-profile convention and events environment and requires strong organization, professionalism, discretion, and attention to detail. The Administrative Assistant works closely with internal departments, Legends Global leadership, City & County of San Francisco partners, clients, and vendors to ensure smooth day-to-day operations and effective executive support.

Job Responsibility:

  • Provide day-to-day administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting
  • Coordinate meetings, prepare agendas, take notes, and track follow-up action items
  • Manage confidential and sensitive information with professionalism and discretion
  • Serve as a point of contact between the GM and internal teams, Legends Global corporate leadership, City representatives, clients, and vendors
  • Draft, edit, and distribute professional correspondence, reports, and internal communications
  • Coordinate leadership visits, meetings, VIP walkthroughs, and site tours
  • Track deadlines, approvals, and follow-ups across Food & Beverage, Operations, Sales, Finance, and City partners
  • Assist with preparation of reports, revenue summaries, presentations, and departmental documents
  • Maintain organized electronic and physical filing systems for contracts, reports, and records
  • Support coordination of union-related meetings and compliance documentation as needed
  • Assist with administrative and logistical support for major conventions and events (e.g., Dreamforce, Microsoft Ignite, large-scale concerts)
  • Support special projects, initiatives, and departmental programs led by the General Manager
  • Coordinate internal meetings, planning sessions, and team communications

Requirements:

  • 3–5+ years of executive assistant experience in an administrative assistant or office support role
  • Experience in hospitality, convention centers, events, or large-scale operations preferred
  • Experience working with public-sector or municipal partners is a plus
  • Strong organizational, time-management, and multitasking skills
  • Excellent written and verbal communication skills
  • High level of professionalism, discretion, and attention to detail
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
  • Ability to work effectively in a fast-paced, deadline-driven environment

Nice to have:

  • Experience in hospitality, convention centers, events, or large-scale operations preferred
  • Experience working with public-sector or municipal partners is a plus

Additional Information:

Job Posted:
February 20, 2026

Expiration:
June 01, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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