Administrative Assistant to General Manager of Hospitality Job at Legends Global (San Francisco)

Job Description

The Administrative Assistant to the General Manager provides high-level administrative, coordination, and operational support to the General Manager of Food & Beverage / Hospitality at Moscone Center. This role supports senior leadership in a fast-paced, high-profile convention and events environment and requires strong organization, professionalism, discretion, and attention to detail. The Administrative Assistant works closely with internal departments, Legends Global leadership, City & County of San Francisco partners, clients, and vendors to ensure smooth day-to-day operations and effective executive support.

Job Responsibility

Provide day-to-day administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting
Coordinate meetings, prepare agendas, take notes, and track follow-up action items
Manage confidential and sensitive information with professionalism and discretion
Serve as a point of contact between the GM and internal teams, Legends Global corporate leadership, City representatives, clients, and vendors
Draft, edit, and distribute professional correspondence, reports, and internal communications
Coordinate leadership visits, meetings, VIP walkthroughs, and site tours
Track deadlines, approvals, and follow-ups across Food & Beverage, Operations, Sales, Finance, and City partners
Assist with preparation of reports, revenue summaries, presentations, and departmental documents
Maintain organized electronic and physical filing systems for contracts, reports, and records
Support coordination of union-related meetings and compliance documentation as needed
Assist with administrative and logistical support for major conventions and events (e.g., Dreamforce, Microsoft Ignite, large-scale concerts)
Support special projects, initiatives, and departmental programs led by the General Manager
Coordinate internal meetings, planning sessions, and team communications

Requirements

3–5+ years of executive assistant experience in an administrative assistant or office support role
Experience in hospitality, convention centers, events, or large-scale operations preferred
Experience working with public-sector or municipal partners is a plus
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
Ability to work effectively in a fast-paced, deadline-driven environment

Nice to have

Experience in hospitality, convention centers, events, or large-scale operations preferred
Experience working with public-sector or municipal partners is a plus

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Administrative Assistant to General Manager of Hospitality

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