Administrative Assistant to CEO Job at Robert Half (Delray Beach)

Executive Assistant to CEO

This role is key to keeping the Chief Executive Officer focused on priority exec...

Location

United States , New York

Salary:

139000.00 - 173500.00 USD / Year

BlackLine

Expiration Date

Until further notice

Requirements

6+ years of experience as an executive assistant or equivalent role supporting senior executives (public company experience preferred)
Bachelor's degree or equivalent experience
Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
Proficiency in expense reporting systems, preferably Concur
Absolute dependency – errors are rare, deadlines are sacred
Project calm, confidence, and stability
Exceptional communication skills
Proven success in managing schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
Ability to understand the big picture and be proactive to prevent problems/conflicts
Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner

Job Responsibility

Anticipate needs before they are spoken
Exercise impeccable judgment on what should reach the CEO and what should be filtered out
Read the room well – knows what matters to the CEO at that point in time
Understand the company’s business model, financials, competitive landscape, and CEO’s priorities
Represent the CEO with warmth, authority, and professionalism
Manage the CEO’s calendar
Arrange travel (domestic and international)
Handle surprise without panic – always have a plan B
Manage expenses
Prepare and organize meetings

What we offer

short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans

Fulltime

Executive Assistant to CEO

Are you a seasoned Executive Assistant with a track record of supporting senior ...

Location

United Kingdom , City of London

Salary:

65000.00 - 70000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Extensive experience as an Executive Assistant supporting C-suite or senior leadership
Exceptional organisational and time-management skills, with a proactive mindset
Strong communication skills and the ability to represent leadership with professionalism
Advanced proficiency in Microsoft Office Suite and modern productivity tools
A calm, solutions-focused approach in high-pressure situations
A collaborative spirit and a passion for making a difference

Job Responsibility

Provide proactive, high-level administrative and secretarial support to the CEO and senior leadership team
Manage complex calendars, coordinate multi-stakeholder meetings, and oversee travel logistics - dealing with multiple time zones
Draft, edit, and manage executive communications, reports, and presentations
Track progress on strategic initiatives and support project execution
Liaise with internal and external stakeholders to build, develop and maintain strong relationships
Handle confidential information with discretion and professionalism

What we offer

A permanent, full-time role with real opportunities for growth and leadership
A supportive, mission-driven team culture that values your expertise
A central London location, just 3 minutes from Chancery Lane station
The chance to contribute to meaningful projects that uplift communities
Exceptionally competitive benefits package

Fulltime

Executive Assistant to CEO

We are looking for a passionate, motivated, high-performing team member to join ...

Location

United States , Phoenix

Salary:

Not provided

Zion & Zion

Expiration Date

Until further notice

Requirements

3+ years of executive assistant experience
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Excellent verbal and written communication skills
Strong critical thinking, problem-solving, and decision-making skills
Proactive and self-directed
Proficient in various software programs including
Excel, Word, PowerPoint, Google Sheets, Google Docs
Flexible team player willing to do what it takes to get the job done
adaptable and enjoys a challenge
Discretion and confidentiality

Job Responsibility

Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
Monitoring CEO’s email to ensure no items requiring follow-up are missed
Support COO and other senior leaders as needed
Managing Leadership Team meeting schedules and notes
Organizing company meetings, including scheduling, sending reminders, organizing catering, and light set up and teardown responsibilities
Managing our recruiting candidate tracking software system
Managing our company Learning Management System
Overseeing company OKR (objective and key result) process
Assisting with office management
Onboarding new employees in conjunction with COO and team leaders

Executive Assistant to CEO

We’re seeking a highly organized, business-minded Executive Assistant to work on...

Location

United States , Brooklyn, New York

Salary:

130000.00 - 150000.00 USD / Year

Fundraise Up

Expiration Date

Until further notice

Requirements

6+ years of experience in an Executive Assistant or similar role supporting senior executives in a fast-paced, rapidly scaling organization
Exceptional organizational skills and ability to manage complex, fast-moving workflows
Impeccable discretion, professionalism, and judgment
Proactive - able to see what needs to be done, think through the next logical step, and provide partnership and support to the CEO to get it done
Strong written communication and presentation-building skills (Google Slides/PowerPoint)
Experienced in note-taking for executive-level meetings and handling sensitive information securely
Strong project management and cross-functional coordination abilities
Confident, polished presence with excellent relationship management skills
Comfortable switching between strategic work and hands-on execution
MUST be able to work in person, full-time, in our Industry City, Brooklyn office

Job Responsibility

Build structure around the CEO’s priorities and support alignment across the leadership team, drive accountability with internal stakeholders
Identify operational gaps and implement systems and routines that increase the CEO’s effectiveness
Oversee confidential email inbox
triage, draft responses, escalate priorities
Prepare meeting materials, brief CEO, take confidential notes and handle follow-ups
Create polished presentations and briefing materials for Executive Team meetings, Board/Advisory sessions, investor updates, and external events
Conduct research, analyze information, and synthesize insights to support CEO decision-making. Support special projects (ie, Industry Advisory Board operations including agendas, content, logistics, and follow-ups)
Draft clear, concise, professional communications on behalf of the CEO, including emails, summaries, and talking points
maintain confidentiality with absolute discretion and professionalism
Manage CEO’s calendar, daily schedule, travel, and daily workflow - working directly next to him, providing real time support

What we offer

Stock options
Health, Dental, and Vision insurance covered at 100% for employees, 80% for employee plus dependents, and 70% for employees plus family
FSA Spending Account
Remote or Hybrid work. Our teams are spread globally
15 days of vacation, 7 company holidays plus an additional 3 floating holidays and 5 sick days
401(k) plan with company match
100% Company-paid short-term disability, long-term disability, basic life insurance and AD&D
Paid parental leave (12/6 weeks)

Fulltime

Executive Assistant to CEO

We are looking for our next team member who will be joining us as an Executive A...

Location

Emirats Arabes Unis , Dubai

Salary:

Not provided

Lynceus Partners

Expiration Date

Until further notice

Requirements

Master/Bachelor degree or equivalent in Entrepreneurship
The ability and willingness to work in an entrepreneurial environment
Fluent in French and English
other languages would be a plus

Job Responsibility

Support our CEO in the project management and administration
Assist in other department such as Marketing & Communication Team and Sales Team or Finance Team
Administrative tasks
Stakeholder management

What we offer

An intra-preneurial project with the possibility to build your own brand
A boutique approach to appealing investment class both on direct and listed markets

Personal Assistant to CEO, MD & Finance Director

We are looking for an experienced Personal Assistant to provide high-level suppo...

Location

United Kingdom , Poole

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven PA/Executive Assistant experience
Excellent organisational and communication skills
Proficient in Microsoft Office
Ability to prioritise and meet deadlines
Discreet, proactive, and professional

Job Responsibility

Manage diaries and inboxes for senior executives
Prepare meeting packs, take accurate minutes, and circulate promptly
Handle HR admin including contracts, letters, and appraisals
Organise company events and communications (newsletter, intranet)
Maintain discretion and professionalism at all times

What we offer

Pension
Health insurance
Paid parking

Fulltime

Executive Assistant to CEO

Dynamic and organised professional opportunity to support a visionary Chief Exec...

Location

United Kingdom , London

Salary:

75000.00 - 90000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant to C-Suite individuals with tenure
Exceptional organisational skills and meticulous attention to detail
Proficiency in Microsoft Office Suite and project management tools
Excellent problem-solving skills with a proactive mindset
High level of integrity and ability to handle confidential information discreetly
Self-motivated and adaptable to changing priorities
Strong interpersonal and communication skills, both written and verbal
A calm demeanour under pressure with ability to meet tight deadlines
Ability to work well within a high energy, trusting and autonomous environment

Job Responsibility

Manage the CEO's complex diary schedules across multiple time zones
Coordinate and prepare documents for meetings including agendas and minutes
Handle travel arrangements in compliance with company policies
Maintain confidentiality and uphold the organisation's standards
Act as an ambassador for the organisation representing our values
Collaborate with colleagues and support team events and meetings
Greet external visitors and facilitate a welcoming environment
Assist with company social functions and coordinate related activities
Ensure smooth office operations by working closely with other support staff
Provide comprehensive EA support including report preparation and document management

Fulltime