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Administrative Assistant, Technology & Operations

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Aplin

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Location:
Canada , Vancouver

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

60000.00 - 70000.00 CAD / Year
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Job Description:

We are hiring an Administrative Assistant with a strong Technology and Operations background. This is an excellent role for someone who enjoys a variety of responsibilities. Prior experience in administration and first level technical support is required.

Job Responsibility:

  • Provide first-level end-user support across core systems, with a strong focus on Microsoft platforms such as Outlook, Teams, SharePoint, and CRM tools
  • Coordinate user onboarding, offboarding, and system changes, including access management, licensing, and invoice tracking
  • Support office technology including phone systems, printers, and AV equipment, liaising with external vendors for setup, maintenance, and issue resolution
  • Contribute to system upgrades by participating in testing and implementation activities
  • Maintain accurate records and ensure compliance with applicable electronic communication regulations
  • Perform data administration tasks such as reporting, data extraction, cleansing, and reconciliation across multiple internal systems
  • Assist with front desk coverage as needed, supporting reception during absences and peak periods
  • Develop and maintain internal documentation, including procedures and process updates
  • Take meeting notes and track action items to support team follow-ups
  • Support various operational, administrative, and project-related initiatives as required

Requirements:

  • Minimum 2 years of administrative experience in a professional environment
  • 1–2 years of experience providing first-level technical support, acting as a key point of contact for internal users
  • Strong organizational skills with the ability to manage competing priorities in a fast-paced setting
  • Effective written and verbal communication skills
  • Comfortable working both independently and collaboratively within a team
  • Proficiency in Microsoft Office applications, including Excel and PowerPoint

Nice to have:

  • Exposure to Microsoft 365 administration tools (e.g., Entra, Intune, Teams) is considered an asset
  • Basic knowledge of cloud platforms such as Microsoft Azure is an asset
  • Experience with reporting or data visualization tools (e.g., Power BI) is an asset
What we offer:
  • Competitive benefits
  • 3 weeks vacation and personal days
  • RSP matching
  • Flex days program
  • Professional development

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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