Administrative Assistant, Technology & Operations Job at Aplin (Vancouver)

Administrative Operations Specialist, Total Rewards & HR Operations

Provides administrative and operational support to two senior HR leaders: the Se...

Location

United States of America , Brighton

Salary:

23.06 - 32.29 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree and 1 year of experience in a business operation or administrative role required
or equivalent combination of education and experience
Adept at learning new technologies to perform data entry, manage calendars, and creating reports required
Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required
Strong time-management and organizational skills required
Excellent written and verbal communication skills required

Job Responsibility

Provides comprehensive administrative support to the Senior Directors and departmental leaders, including calendar coordination, meeting management, correspondence, and preparation of documents, presentations, and reports
Coordinates team meetings, project work sessions, and ad hoc leadership gatherings, ensuring timely follow-up and execution of action items
Prepares materials and documentation to support operational initiatives, program updates, and strategic activities across both Total Rewards and HR Operations/Compensation
Serves as a liaison to internal stakeholders, ensuring timely communication and coordination between units
Supervises two part-time administrative/Benefits Assistant II positions responsible for front desk operations and general customer service
Ensures consistent coverage, maintains staffing schedules, oversees training, and monitors service quality
Serves as back-up for front-desk and customer service functions, providing information and guidance on benefits, HR processes, and departmental procedures
Acts as departmental timekeeper, ensuring accurate and timely entry of employee time and attendance, tracking vacation balances, and monitoring compliance training completion
Coordinates onboarding and offboarding processes for staff across both functional areas, including submission of Personnel Action Forms (PAFs), system access requests, and building access coordination
Assists with maintaining departmental organizational charts, distribution lists, and staff records

Fulltime

New

Executive Administrative Assistant 4

Join a leading technology company at the forefront of innovation, driving the in...

Location

United States , Redmond

Salary:

48.00 - 53.00 USD / Hour

Aquent

Expiration Date

Until further notice

Requirements

High school diploma or GED
8-10 years of executive administrative support experience
Proven experience working directly with executives
Exceptional verbal and written communication skills
Strong organizational skills with a keen eye for detail and the ability to maintain confidentiality
Demonstrated ability to multitask, prioritize, and manage time effectively in a fast-paced environment
Proficiency in event planning and coordination
Experience with standard office software, including word processing, spreadsheet, and presentation applications
Ability to work independently and as part of a team, with strong interpersonal and customer service skills
Strong leadership and mentoring skills to provide support and constructive feedback

Job Responsibility

Provide comprehensive calendaring and scheduling support for executives and team members
Coordinate and manage key team initiatives, ensuring timely execution and follow-up on action items
Support team engagements, including planning and executing all-hands meetings and other events
Maintain and update organizational charts and other critical team documentation
Manage general office operations, including ordering supplies and maintaining efficient record management systems
Prepare and analyze various documents, reports, and communications, determining their significance and facilitating appropriate distribution
Facilitate travel arrangements and coordinate meeting logistics for team members and leadership
Contribute to ad hoc projects, providing administrative and organizational support as needed

What we offer

Subsidized health, vision, and dental plans
Paid sick leave
Retirement plans with a match
Free online training through Aquent Gymnasium

New

Corporate Administrative Assistant and Event Coordinator

Location

United States , Milwaukee

Salary:

Not provided

GRAEF

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business, communications or related fields is preferred
A minimum of 3 years of relatable event planning and administrative experience
Extensive knowledge with Microsoft Word, Excel, and PowerPoint
Experience using Microsoft Teams is preferred
An individual who has experience working in a multi-task-oriented environment
Superior oral and written communication skills
A background in professional services consulting (engineering, architecture, construction, real estate development) would be considered a plus

Job Responsibility

Provide administrative support to corporate and executive leaders (including the C-suite) and corporate groups including calendar coordination, document preparation, correspondence, data tracking, and record maintenance
Serve as the primary coordinator for firmwide and corporate office events, including internal meetings, training sessions, celebrations, fundraising, and community or client-facing activities
Plan, schedule, and execute events from concept through completion, including timelines, logistics, vendor coordination, venue selection, catering, audiovisual needs, registration, communications, travel accommodations, and post‑event follow‑up
Act as the main point of contact for event stakeholders, vendors, and internal teams to ensure a smooth and professional experience before, during, and after each event
Coordinate multi‑user and group meetings, including room set‑ups, virtual technology, calendars, materials, both internal and external, and clean up and reset conference rooms
Assist with travel arrangements related to events and meetings, including lodging, transportation, and itineraries as needed
Maintain organized files, checklists, schedules, and budgets related to events and projects
Handle sensitive and confidential information with discretion and professionalism
Support additional administrative or operational projects, as assigned, to ensure overall efficiency of the organization and the support services group
This position involves a non‑traditional schedule, with flexibility required to support events that may occur outside of a standard 8:00 a.m. – 5:00 p.m. workday, including early mornings, evenings, or occasional weekends

What we offer

Training, mentorship, and leadership development programs
A team atmosphere dedicated to open communication and collaboration
Flexible hours/hybrid schedule
Embed yourself in the community by participating in numerous outside activities that GRAEF endorses and supports
Exciting downtown office location, with free amenities, including onsite fitness center, pickleball courts, and more
Free covered parking
Parental Leave
Paid Time Off
Medical/Dental/Vision Insurance
Life Insurance

Fulltime

New