Administrative Assistant Specialist

• Coordinating the executives’ daily schedule and deliverables
• Managing confidential documents with sensitive employee/account/client specific data on behalf of the executive(s)
• Supporting the executive(s) during key meetings including the taking of notes and the follow-up of actions to be performed
• Organizing key internal and external meetings including preparation and distribution of meeting materials and booking and staging meeting rooms
• Proactively carrying out administrative tasks in support of the executive(s) including, but not limited to, creation of presentations, creation of reports, correspondence and communications
• Reviewing outgoing materials and correspondence for internal consistency and conformance with company policies
• Managing and maintaining documentation for the executive(s) in various locations such as SharePoint and other directories
• Coordination of special projects and department activities
• Performing other administrative duties as required

• Ability to work from our Plano, TX location 30-50% beginning in January
• Exceptional customer service skills
• Ability to coordinate with C Suite clients
• Excellent organization and time management skills
• Advanced working knowledge of Microsoft Office suite
• High proficiency in creating PowerPoint presentations
• Ability to manage calendars within Microsoft Outlook
• Excellent writing, analytical and problem-solving skills
• Ability to effectively respond to shifting and changing priorities of a complex nature
• At least 10 years of experience as an Executive Assistant or similar role
• College or University diploma in Business discipline or similar education and work experience
• 3 years experience booking international travel

Previous project management/coordination experience is strongly preferred