CrawlJobs Logo
Massachusetts Municipal Association Logo Massachusetts Municipal Association · Office Administration

Administrative Assistant - Select Board

· Job Posted June 10, 2026
Apply Position
Job Link Share

Job Description

Provide extensive customer support in person, via email and telephone; Track and administer annual board and committee appointments and reappointments, including contacting members, tracking vacancies and preparing letters; Track annual licenses and prepare renewal notices, track responses and prepare documents for Select Board; Prepare motions and PowerPoint presentation for Town meetings; Prepare biweekly Select Board agenda, post meetings and agendas with the Town Clerk and on the Town’s website; Prepare Town Meeting warrants, advertisements regarding the opening and closing of the warrants as well as publication of the warrants according to Town Charter and Town Bylaws; Assist the Town Administrator with update on fleet schedules and property information for insurance provider and other related insurances issues and applications; Attend Select Board meetings and prepare minutes for approval. Post minutes once approved; Prepare correspondence for Select Board and Town Administrator; Process requests for temporary licenses and coordinate with appropriate departments. Prepare for Select Board approval, distribute licenses and collect fees; Participate in special projects and performs a variety of related duties

Job Responsibility

  • Provide extensive customer support in person, via email and telephone
  • Track and administer annual board and committee appointments and reappointments, including contacting members, tracking vacancies and preparing letters
  • Track annual licenses and prepare renewal notices, track responses and prepare documents for Select Board
  • Prepare motions and PowerPoint presentation for Town meetings
  • Prepare biweekly Select Board agenda, post meetings and agendas with the Town Clerk and on the Town’s website
  • Prepare Town Meeting warrants, advertisements regarding the opening and closing of the warrants as well as publication of the warrants according to Town Charter and Town Bylaws
  • Assist the Town Administrator with update on fleet schedules and property information for insurance provider and other related insurances issues and applications
  • Attend Select Board meetings and prepare minutes for approval
  • Prepare correspondence for Select Board and Town Administrator
  • Process requests for temporary licenses and coordinate with appropriate departments
  • Participate in special projects and performs a variety of related duties

Requirements

  • Knowledge of municipal regulations, policies, programs and operations
  • knowledge of office management principles and practices
  • computer systems, word processing, spreadsheet, and database software
  • ability to establish and maintain effective and harmonious working relationships with the public, officials and internal personnel
  • ability to work independently in an efficient manner
  • ability to communicate effectively in written and oral form
  • ability to establish and maintain record keeping systems
  • ability to operate a telephone and standard office equipment
  • ability to manage multiple tasks in an efficient manner
  • ability to deal tactfully with disgruntled people
  • skill in operating computers and applicable word processing and statistical applications
  • excellent customer service skills
  • strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills
Massachusetts Municipal Association - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant - Select Board

8 matching positions

Executive Assistant to the Select Board

The town of Southwick is seeking qualified applicants for the full-time position...
Location
Location
United States , Southwick
Salary
Salary:
26.25 - 27.25 USD / Hour
mma.org Logo
Massachusetts Municipal Association
Expiration Date
June 24, 2026
Flip Icon
Requirements
Requirements
  • Strong organizational, word processing, communication, and interpersonal skills
Job Responsibility
Job Responsibility
  • Perform a wide range of skilled, administrative, and confidential duties within the Select Board’s Office
  • Attendance at evening meetings may occasionally be required
  • Fulltime
Read More
Arrow Right

Executive Assistant to the Select Board

The town of Hingham seeks applicants for the full time position of Executive Ass...
Location
Location
United States , Hingham
Salary
Salary:
56734.00 - 76590.00 USD / Year
mma.org Logo
Massachusetts Municipal Association
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate degree and four to six years of comprehensive and detailed office experience.
Job Responsibility
Job Responsibility
  • Processing licenses
  • researching information
  • preparing for and posting public hearings
  • preparing for Select Board meetings
  • attending and taking minutes at evening meetings
  • processing bills
  • performing a variety of administrative and clerical functions.
  • Fulltime
Read More
Arrow Right

Executive Assistant to the Town Administrator and Select Board

This position provides confidential, high-level administrative support and serve...
Location
Location
United States , Swampscott
Salary
Salary:
65000.00 - 75000.00 USD / Year
mma.org Logo
Massachusetts Municipal Association
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Three to five years of experience in municipal government or a related professional setting, or equivalent education and experience
  • Strong proficiency in Microsoft Office
  • excellent communication and organizational skills
  • ability to work independently, manage competing priorities, and maintain strict confidentiality
Job Responsibility
Job Responsibility
  • Managing communications and schedules
  • preparing Select Board agendas, meeting materials, and minutes
  • ensuring compliance with the Open Meeting Law and Public Records Law
  • maintaining official records
  • processing licenses under Select Board authority
  • coordinating board and committee appointments
  • assisting with budget tracking and invoice processing
  • drafting correspondence and legal notices
  • maintaining the Select Board’s website content
  • regularly attends Select Board meetings, including executive sessions
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant to the Town Manager

The town of Hamilton seeks a professional, organized, and customer-focused Admin...
Location
Location
United States , Hamilton
Salary
Salary:
30.27 - 30.87 USD / Hour
mma.org Logo
Massachusetts Municipal Association
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate's degree in business administration, public administration, or related field preferred
  • Three to four years of progressively responsible administrative experience
  • Strong communication, organizational, and customer service skills
  • Proficiency in Microsoft Office applications
  • Municipal experience preferred
Job Responsibility
Job Responsibility
  • Provide confidential administrative and clerical support to the Town Manager and Select Board
  • Coordinate calendars, meetings, agendas, and public notices
  • Process payroll, accounts payable, and departmental financial transactions
  • Maintain records and filing systems
  • Assist residents, staff, and outside agencies with inquiries and requests
  • Support Select Board meetings, Town Meetings, and special projects
  • Fulltime
Read More
Arrow Right

Sr. Procurement Analyst (Intra Logistics Procurement)

The Sr. Procurement Analyst is responsible for all tactical/operational responsi...
Location
Location
United States , Diamond Bar
Salary
Salary:
100464.14 - 145673.02 USD / Year
niagarawater.com Logo
Niagara Bottling
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 4 Years+ – Experience in Field or similar manufacturing environment
  • 4 Years+ – Experience in Position
  • 4 Years – Experience managing people/projects
  • Quantitative Analysis
  • Negotiation Skill
  • Influence
  • Political Skill
  • Knowledge of and experience with Microsoft Excel and Power Point
  • Bachelor's Degree in Business Administration, Supply Chain/Logistics or other related field
Job Responsibility
Job Responsibility
  • Oversee Intra Logistics categories that encompasses the following spend categories: Offsite Storage Warehousing, Yard Services, Raw Material Inbound & Transfer Freight
  • Assist with Intra Logistics categories management
  • Identify opportunities to reduce Total Cost of Ownership (TCO)
  • Analyze market conditions to effectively manage Intra Logistics costs and projects
  • Manage RFP/RFQ process from creation to completion and provide supplier selection recommendations
  • Develop and present category reports for management
  • Provide recommendations for process improvements and performance tracking metrics
  • Assist with Intra Logistics suppliers’ qualification and on-boarding process
  • Maximize supplier relationships with each production facility through conference calls and in-person meetings
  • Work cross-functionally within Niagara (with Manufacturing, Supply Chain, QA, Finance and Engineering) to accomplish departmental goals and gain support internally
What we offer
What we offer
  • Paid Time Off for holidays, sick time, and vacation time
  • Paid parental and caregiver leaves
  • Medical, including virtual care options
  • Dental
  • Vision
  • 401(k) with company match
  • Health Savings Account with company match
  • Flexible Spending Accounts
  • Expanded mental wellbeing benefits including free counseling sessions for all team members and household family members
  • Family Building Benefits including enhanced fertility benefits for IVF and fertility preservation plus adoption, surrogacy, and Doula reimbursements
  • Fulltime
Read More
Arrow Right
New

Group Paralegal

Location
Location
Belgium , Aalst
Salary
Salary:
Not provided
ontex.com Logo
Ontex Peninsular
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Law or Law Practice, or equivalent qualification
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and Teams
  • Familiarity with legal technology tools (document management systems, contract management platforms, data room tools) and willingness to learn and adopt AI and other emerging legal technology tools
  • Fluent in Dutch and in English (written and verbal)
  • Prior relevant experience in an in-house legal department or law firm is a strong plus
  • Prior experience with corporate governance processes (including organization of board and general meetings) and/or supporting corporate or financial transactions (including due diligence, KYC processes, and closing mechanics) is a plus
  • Experience in a listed company environment is preferred
  • Excellent organizational skills with strong attention to detail and accuracy and a hands-on, can-do attitude with a pragmatic approach to problem-solving
  • Unwavering commitment to ethical conduct and professional integrity, with the ability to handle highly confidential information discreetly
  • A genuine eagerness to learn and develop, both in terms of legal management and legal expertise
Job Responsibility
Job Responsibility
  • Co-owning and managing key corporate governance processes, including the preparation and review of selected sections of our Integrated Annual Report, the preparation of the annual shareholders’ meeting of Ontex Group NV, and Board and shareholders' meetings of group subsidiaries
  • Maintaining and keeping up to date all corporate records, including shareholder registers, corporate governance overviews, corporate officer appointments, and powers of attorney across the group, and drafting recurring corporate documentation such as board and general meeting minutes, resolutions, and other corporate filings
  • Supporting the legal team on corporate and financial transactions by coordinating corporate due diligence requests, managing data rooms, supporting transaction and project management (including action list follow-up and closing mechanics), and liaising with external counsel, banks, notaries, and directors of group companies
  • Supporting contract management activities, including maintaining contract databases, tracking key contract dates and renewal deadlines, and conducting first-line reviews of recurring agreements (including NDAs and standard commercial agreements) against internal standard positions and approved templates, leveraging legal AI tools to enhance efficiency and consistency
  • Providing administrative and organizational support for the group-wide compliance function, including assisting with the maintenance of compliance policies and procedures, supporting compliance monitoring and reporting activities, and coordinating key compliance processes such as the internal whistleblowing system and the third-party screening tool
  • Supporting legal operations initiatives, including the implementation and management of legal technology tools (e.g., contract management systems, data room platforms, AI tools), management of external counsel billing and matter tracking, and contributing to the continuous optimization of legal and compliance processes and workflows
  • Providing ad hoc legal and administrative support to the General Counsel and Legal & Compliance team members as required, including support on strategic projects, regulatory inquiries, and other matters as they arise
What we offer
What we offer
  • A competitive salary package and benefits
  • Flexible working hours and the possibility to work from home 2 days per week
  • An international, listed environment with ample opportunities to grow
  • A high degree of autonomy and exposure to stakeholders of all levels
  • An environment where diversity, equity and inclusion are part of the company culture
  • Fulltime
Read More
Arrow Right

Pharmacy Operations Manager

When you step behind the counter as a pharmacy operations manager, you’ll always...
Location
Location
United States , Phoenix
Salary
Salary:
22.50 - 31.00 USD / Hour
walgreens.com Logo
Walgreens
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma, GED, or equivalent
  • PTCB or ExCPT certification (except in Puerto Rico)
  • Has one year of work experience as a pharmacy technician in a retail or hospital setting
  • Must be fluent in reading, writing, and speaking English (except in Puerto Rico)
  • Requires willingness to work flexible schedule, including evening and weekend hours
  • Willingness to obtain active immunization certification within 90 days of hire (except in Community Specialty Pharmacy and Health System Pharmacy locations)
Job Responsibility
Job Responsibility
  • Accountable for performing day-to-day non-clinical pharmacy operations, administrative activities
  • Ensures efficient pharmacy workflow and a positive patient experience
  • Serves as a full-time certified pharmacy technician
  • Responsible for operating pharmacy systems to obtain patient and drug information and process prescriptions
  • Under the supervision of a pharmacist, supervising pharmacy technicians and pharmacy cashiers
  • Responsible for the selection, scheduling, and development of pharmacy technician personnel
  • Leads training, coaching, and performance management of pharmacy technicians
  • Makes decisions regarding performance management including discipline and termination
  • Engages customers and patients by greeting them and offering assistance with products and services
  • Resolves customer complaints
What we offer
What we offer
  • Health, dental and vision
  • Prescription coverage
  • Retirement Savings Plan (401(k))
  • Employee discount
  • Work & life resources
  • Career development programs
Read More
Arrow Right

Clinical Research Assistant

At Boston Children’s Hospital, the quality of our care – and our inclusive hospi...
Location
Location
United States , Brookline
Salary
Salary:
41246.40 - 61339.20 USD / Year
childrenshospital.org Logo
Boston Children's Hospital
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Psychology, Cognitive Science, Neuroscience, or related field
  • Previous experience working in a research setting preferred (ideally paid professional experience, but may include undergraduate research experiences)
  • Enthusiasm for working with young children is essential, experience working with young children with autism strongly preferred
  • Background and experience in signal processing and EEG data analysis would be helpful
  • High level of motivation
  • ability to work independently and as part of a team
  • excellent communication, organization, and attention to detail
Job Responsibility
Job Responsibility
  • Consents and recruits patients for research studies through personal interviews and written communications with patients/families
  • Provides detailed background information regarding studies to families, communicates all policies and procedures, and responds to all inquiries
  • Evaluates suitability of prospective study candidates and makes selections based upon clinical knowledge of each study
  • Serves as liaison to the families/patients in the research studies, guiding and advising them throughout each phase of the study
  • Coordinates follow-up visits as necessary
  • Acts as a resource to study participants, addressing any concerns they may have
  • Troubleshoots resolution of any issues that may arise throughout the study
  • Assists with EEG and survey data collection, data management, equipment setup and maintenance
  • Creates and prepares data collection statistical reports and analytical summaries for distribution to study research team for review and analysis
  • Writes articles and summary papers of studies for submission to research journals, as may be necessary/requested
What we offer
What we offer
  • flexible schedules
  • affordable health, vision and dental insurance
  • child care and student loan subsidies
  • generous levels of time off
  • 403(b) Retirement Savings plan
  • Pension
  • Tuition and certain License and Certification Reimbursement
  • cell phone plan discounts
  • discounted rates on T-passes
  • Fulltime
Read More
Arrow Right