CrawlJobs Logo
Robert Half Logo Robert Half · Hospitality and Tourism

Administrative Assistant/Sales Coordinator

United States, Albany · Job Posted March 27, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented and proactive Administrative Assistant/Sales Coordinator to join a dynamic team in the hospitality industry. This role is based in Albany, New York, and is a Contract to permanent position, offering an excellent opportunity for career growth. The position involves providing essential administrative and sales support to ensure seamless operations and exceptional client service.

Job Responsibility

  • Provide administrative support to the Sales team, ensuring timely completion of tasks and efficient coordination
  • Manage the entry and upkeep of client information, leads, and accounts in relevant systems
  • Assist in preparing proposals, contracts, and other sales-related documentation
  • Coordinate client communications, including follow-ups, confirmations, and scheduling site visits or meetings
  • Organize calendars, schedule appointments, and coordinate travel arrangements for the Sales team
  • Maintain accurate data entry, reporting, and document management practices
  • Prepare presentations, reports, and correspondence to support sales initiatives
  • Offer assistance with event-related coordination, including timelines, group bookings, and post-event documentation
  • Act as a liaison between departments such as Events, Catering, and Operations to support sales and event activities
  • Maintain organized digital and physical filing systems for seamless workflow

Requirements

  • At least 2 years of experience in an administrative, sales support, or similar role
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
  • Strong organizational skills and the ability to manage multiple priorities effectively
  • Excellent written and verbal communication skills
  • Meticulous attention to detail for accurate data entry and documentation
  • Detail-oriented approach with a service-oriented mindset

Nice to have

  • Previous experience in hospitality, events, or customer-facing environments is preferred
  • Familiarity with CRM systems or sales software is a plus

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant/Sales Coordinator

8 matching positions

Office Assistant/Sales administrator

We are looking for a dedicated and proactive Office Assistant/Sales administrato...
Location
Location
United States , Irvine
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in QuickBooks Desktop and QuickBooks Online is required
  • Strong organizational skills and the ability to work independently with a go-getter mentality
  • Prior experience in shipping, receiving, and clerical duties
  • Familiarity with Microsoft Excel for data entry and reporting purposes
  • Excellent communication skills, both written and verbal, for receptionist and administrative tasks
  • Capability to manage multiple priorities and maintain attention to detail
  • Previous experience in scanning documents and handling invoices
  • Ability to work effectively in a team-oriented environment while remaining self-motivated
Job Responsibility
Job Responsibility
  • Manage accounts payable and receivable processes and upload relevant data into the system
  • Handle invoicing tasks using QuickBooks Desktop and QuickBooks Online for different entities
  • Assist with shipping and receiving operations, collaborating with team members to ensure efficiency
  • Provide front desk support, including answering inbound calls and maintaining a detail-oriented approach
  • Perform clerical duties such as scanning documents, data entry, and organizing office files
  • Support office relocation activities and ensure a seamless transition
  • Coordinate with onsite staff, including the general manager and technicians, to address administrative needs
  • Maintain a well-organized workspace and take initiative to identify and resolve issues
  • Contribute to the overall functionality of the office by stepping in as needed for various tasks
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Brazilian Portuguese Customer Service Advisor

Do you have a passion for fashion, fragrance, and beauty? Are you driven to ensu...
Location
Location
United Kingdom
Salary
Salary:
13.92 GBP / Hour
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
January 31, 2027
Flip Icon
Requirements
Requirements
  • A genuine passion for delivering excellent customer service, with an empathetic approach to every interaction
  • Exceptional communication skills, both written and verbal, with the ability to adapt your style to suit each individual customer
  • Previous experience in a customer-facing environment, ideally within the beauty, cosmetics, or fashion industries
  • Confidence in managing objections and a boldness in resolving issues in a way that enhances the customer's loyalty to the brand
  • Proficiency in IT systems, including CRM software and Microsoft Office, enabling you to efficiently manage customer interactions and data
  • Flexibility, professionalism, and a drive to continuously learn and improve in your role
  • Strong social service etiquette, ensuring a seamless, personable experience with every customer
  • You must be fully fluent in both English and Brazilian Portuguese, both written and verbal
  • Windows 11 compatible machines with specific hardware specs
  • Apple/macOS with specific OS and hardware specs
Job Responsibility
Job Responsibility
  • Being the first point of contact for all customer queries, providing expert product advice that reflects the high standards of Puig's luxury brands
  • Proactively managing escalations, handling returns/exchanges, tracking order statuses, and providing clear logistics information, ensuring the customer feels heard and valued
  • Acting as a bold brand ambassador, upholding Puig's reputation by delivering exceptional service across telephone, social media, web chat, and email
  • Ensuring every customer interaction is customer-centric, leaving them with a positive, memorable experience
  • Fulltime
Read More
Arrow Right
New

Attorney/Lawyer

We are looking for an experienced Attorney/Lawyer to support commercial lending ...
Location
Location
United States , Naperville
Salary
Salary:
45.00 - 55.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Active license to practice law and ability to perform attorney responsibilities in a services environment that requires careful attention to detail
  • Demonstrated experience handling commercial lending transactions on behalf of lenders, with a strong background in loan closings
  • Proven ability to draft and negotiate complex loan documentation with careful attention to legal detail and business objectives
  • Strong understanding of due diligence review, including entity documents, collateral matters, title considerations, and lien priority analysis
  • Experience identifying transactional risk and advising on protections that support sound lending decisions
  • Knowledge of commercial lending, mortgage financing, mortgage lending, and small business or SBA-related lending matters
  • Excellent organizational, communication, and file management skills, with the ability to balance multiple active transactions effectively
Job Responsibility
Job Responsibility
  • Lead lender-side commercial loan closings from initial file review through funding, ensuring each transaction progresses efficiently and accurately
  • Prepare, revise, and negotiate core lending documents, including credit agreements, promissory notes, security instruments, guaranties, and related closing materials
  • Conduct legal due diligence by analyzing organizational records, authority documentation, title and survey matters, environmental reports, lien issues, and other transaction-related materials
  • Assess legal and structural concerns involving borrowers, collateral, and deal terms, and recommend practical solutions that reduce exposure while preserving the lender’s position
  • Oversee the closing process by maintaining detailed checklists, coordinating with internal and external parties, and confirming all conditions precedent are satisfied before disbursement
  • Review covenant and compliance provisions within financing arrangements to help ensure loan structures align with applicable requirements and risk standards
  • Communicate regularly with business partners, opposing counsel, and closing participants to resolve outstanding issues and keep transactions on schedule
What we offer
What we offer
  • medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Shop Manager

You’ll be responsible for driving income and profit by managing the store’s oper...
Location
Location
United Kingdom , Daventry
Salary
Salary:
25465.00 GBP / Year
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in a retail management environment
  • Excellent leadership and management skills
  • Excellent customer service skills with the ability to implement agreed standards of service in the store
  • Ability to manage a diverse team with varying skill sets
  • Experience in recruiting, training, and motivating volunteers
  • Confidence in working towards financial targets and managing budgets
Job Responsibility
Job Responsibility
  • Drive store performance and profitability by effectively managing sales, stock, and promotions
  • Maximise donations and Gift Aid contributions
  • Ensure a consistent flow of fresh, saleable stock
  • Lead and motivate your team, collaborating with the E-commerce Manager to grow online sales via platforms like eBay and Depop
What we offer
What we offer
  • Eligibility to join blue light card discount scheme and Company Shop
  • Healthcare Cashback plan
  • Life Assurance
  • 27 days holiday
  • Plus bank holiday allowance but expectation to work bank holidays in this role
  • Contributory pension scheme or Salary Sacrifice Pension Scheme
  • Free access to an employee assistance programme
  • Wellbeing support and access to Mental Health First Aiders
  • Unofficial benefits: Fun events, All staff away days, Guest visitors
  • Fulltime
Read More
Arrow Right
New

Store Manager

We are currently seeking a Store Manager who will report to the Market Director,...
Location
Location
United States of America , Short Hills
Salary
Salary:
120000.00 - 130000.00 USD / Year
kering.com Logo
Groupe Kering
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of retail experience in a managerial role
  • Ability to work in a team, possess organization awareness and flexibility
  • Demonstrate ability to adapt, strong knowledge of products and philosophy of the brand
  • Exemplary verbal and written communication skills
Job Responsibility
Job Responsibility
  • Support the operations of the store, including the business performance, customer service and company image in the store
  • Drive the achievement of the store's sale targets while also meeting individual sales goals
  • Assist in maximizing the business potential of the store and maximizing sales by department in line with company strategy
  • Mentor and coach retail associates in order to develop their competencies and support their growth while driving their individual sales and ultimately the sales of the store as a whole
  • Monitor proper use and ensure the quality of data in the sales staff's client books, as well as working with sales staff to propose action plans
  • Manage recruiting for store associates and maintaining a pool of potential candidates
  • Facilitate staff trainings and new hire inductions, as well as ensuring the proper follow up steps are taken
  • Comply with and enforce Bottega Veneta standards and procedures
  • Deliver exceptional service to all clientele by upholding brand service values and standards while managing customer relationships in a timely, professional manner
  • Effectively perform operational functions: opens and closes the store, register, and back office management procedures
What we offer
What we offer
  • Discretionary bonus
  • Opportunity to join the Kering adventure
  • Talent development
  • Commitment to fostering internal mobility
  • Diverse workforce
  • Equal Opportunity Employer
  • Fulltime
Read More
Arrow Right
New

Controller

Location
Location
United States , Marlborough
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong experience managing hands-on month-end close activities in a corporate accounting environment
  • Background overseeing accounting staff and coordinating daily team responsibilities
  • Working knowledge of cash management and cash flow monitoring practices
  • Experience using Oracle NetSuite is strongly preferred
  • Ability to step into a growing role and take on broader ownership over time
  • Strong understanding of core accounting principles, reconciliations, and financial reporting
  • Excellent organizational skills with the ability to manage multiple priorities and deadlines
Job Responsibility
Job Responsibility
  • Lead the monthly close process from start to finish, ensuring timely and accurate financial reporting
  • Supervise and support two staff accountants, providing direction, review, and day-to-day guidance across accounting activities
  • Manage cash positioning and monitor liquidity to help maintain effective short-term financial planning
  • Review account reconciliations, journal entries, and financial records to uphold accuracy and compliance
  • Help establish and refine accounting workflows, controls, and procedures to support an efficient finance function
  • Contribute to the setup and optimization of NetSuite-related accounting processes as business needs require
  • Partner with leadership to provide insight into financial results and assist with operational decision-making
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Senior Property Manager

Step into a rewarding career with Johns&Co's rapidly growing Property Management...
Location
Location
United Kingdom , Vauxhall
Salary
Salary:
35000.00 - 42000.00 GBP / Year
jobs.360resourcing.co.uk Logo
360 Resourcing Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • You bring extensive experience in residential Property Management, with a proven track record of success
  • You excel at developing and mentoring staff, demonstrating a proven ability to conduct effective training sessions
  • You hold an ARLA qualification and demonstrate in-depth technical knowledge of current market trends and regulations
  • You are an exceptionally organised and composed individual
  • You are known for your exceptional customer service skills, consistently delivered in previous roles
Job Responsibility
Job Responsibility
  • Build and maintain strong relationships with both landlords and tenants by providing outstanding customer service
  • Proactively manage a portfolio of approximately 175 residential properties, addressing maintenance issues, chasing rental arrears, and negotiating deposit returns and disputes
  • Effectively resolve complex issues
  • Play a key role in training and mentoring staff, sharing your comprehensive expertise with the team
What we offer
What we offer
  • Enhanced holiday allowance, including additional holiday schemes and birthday leave
  • Comprehensive benefits package, including enhanced maternity/paternity leave and death in service benefits
  • Company wide performance-based incentives, including international trips
  • Wellbeing – As we partner with PLUMM, you will have access to therapy sessions with over two hundred trained therapists
  • Employee referrals scheme
  • Opportunities for professional development and career growth
  • Fulltime
Read More
Arrow Right
New

Office Manager

We are looking for an Office Manager to support daily operations for a fast-pace...
Location
Location
United States , St Paul
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in office administration, office management, executive support, or a similar coordination-focused role
  • Strong ability to organize work, balance multiple responsibilities, and maintain accuracy in a busy environment
  • Proficiency with Microsoft Office and familiarity with calendar, meeting, and collaboration tools such as Teams, Zoom, or similar platforms
  • Clear written and verbal communication skills with the ability to interact effectively across different levels of an organization
  • Demonstrated ability to manage confidential information with sound judgment and professionalism
  • A proactive approach to problem-solving, with the flexibility to adapt to changing priorities
  • Associate degree in a related field or a comparable combination of education and practical experience
  • Experience supporting scheduling, appointments, office supplies, and general receptionist functions is preferred
Job Responsibility
Job Responsibility
  • Welcome guests and coordinate site access by maintaining visitor records, preparing badges, and helping uphold workplace security procedures
  • Support office operations by organizing administrative activities, managing shared schedules, and ensuring day-to-day tasks are completed efficiently
  • Arrange meetings and internal events, including scheduling, logistics, and communication with participants
  • Act as a dependable administrative partner for leaders and project teams by handling requests, preparing materials, and assisting with coordination needs
  • Monitor facility-related issues and service requests, keep accurate documentation, and help drive timely resolution of office matters
  • Maintain office supply levels by tracking inventory, ordering needed materials, and keeping common areas properly stocked
  • Perform front-desk and receptionist duties, including greeting visitors, answering inquiries, and directing communications appropriately
  • Handle sensitive information and correspondence with discretion while maintaining a high standard of professionalism
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right