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Robert Half Logo Robert Half · Hospitality and Tourism

Administrative Assistant/Sales Coordinator

United States, Albany · Job Posted March 27, 2026
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Job Description

We are looking for a detail-oriented and proactive Administrative Assistant/Sales Coordinator to join a dynamic team in the hospitality industry. This role is based in Albany, New York, and is a Contract to permanent position, offering an excellent opportunity for career growth. The position involves providing essential administrative and sales support to ensure seamless operations and exceptional client service.

Job Responsibility

  • Provide administrative support to the Sales team, ensuring timely completion of tasks and efficient coordination
  • Manage the entry and upkeep of client information, leads, and accounts in relevant systems
  • Assist in preparing proposals, contracts, and other sales-related documentation
  • Coordinate client communications, including follow-ups, confirmations, and scheduling site visits or meetings
  • Organize calendars, schedule appointments, and coordinate travel arrangements for the Sales team
  • Maintain accurate data entry, reporting, and document management practices
  • Prepare presentations, reports, and correspondence to support sales initiatives
  • Offer assistance with event-related coordination, including timelines, group bookings, and post-event documentation
  • Act as a liaison between departments such as Events, Catering, and Operations to support sales and event activities
  • Maintain organized digital and physical filing systems for seamless workflow

Requirements

  • At least 2 years of experience in an administrative, sales support, or similar role
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
  • Strong organizational skills and the ability to manage multiple priorities effectively
  • Excellent written and verbal communication skills
  • Meticulous attention to detail for accurate data entry and documentation
  • Detail-oriented approach with a service-oriented mindset

Nice to have

  • Previous experience in hospitality, events, or customer-facing environments is preferred
  • Familiarity with CRM systems or sales software is a plus

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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