Administrative Assistant Resource Development Job at United Way (Allentown)

Administrative Assistant

We are looking for an organized Administrative Assistant to support the team. Th...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in a related field, or an Associate’s degree combined with relevant detail-focused experience
At least 3 years of experience in customer service, administrative support, or a similar office-based role
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Strong written and verbal communication skills with the ability to present information clearly and effectively
Experience coordinating events, appointments, or multi-step schedules in a fast-paced environment
Ability to manage confidential information with discretion and maintain accurate records
Comfortable supporting reception or front-office activities while delivering a welcoming experience to visitors
Strong typing and data entry skills
experience with high-volume keyboarding is preferred

Job Responsibility

Provide administrative support to the team and assist the director with daily operational needs, scheduling, and follow-up tasks
Partner with departments to share accurate, timely information
Assist in planning and carrying out recruitment activities, including events
Maintain organized and up-to-date records for prospective students within the designated CRM platform
Review and refresh Welcome Center resources to ensure materials remain current, easy to access, and informative
Support resume development efforts and provide administrative assistance program activities
Perform general office and front-desk related duties, including document preparation, data entry, and other assigned administrative tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Resource Development Coordinator - Campaign, Data & Donor Stewardship

The Resource Development Coordinator supports United Way’s fundraising, donor en...

Location

United States , Baytown

Salary:

45000.00 - 50000.00 USD / Year

United Way

Expiration Date

Until further notice

Requirements

Cross-Functional Capability and Collaboration
Development and Sales
1 - 2 years of experience
High school degree required

Job Responsibility

Support workplace campaign implementation and administration
Maintain campaign timelines, tracking tools, and campaign materials
Coordinate campaign supplies, toolkit distribution, and online campaign resources
Support Employee Campaign Coordinators with communications and resource requests
Track campaign progress and assist with campaign reporting
Ensure confidentiality of all donors and company information
Keep up to date on emerging trends and opportunities
Maintain accurate donor, campaign, and gift information in ANDAR360
Process gifts, pledges, payments, and accounts receivable transactions
Reconcile fundraising revenue from online giving platforms and payment processors

Fulltime

Service Administrative Assistant

Our client in Dorval in the construction industry is currently looking for a ser...

Location

Canada , Dorval

Salary:

48000.00 - 50000.00 CAD / Year

Randstad

Expiration Date

August 27, 2026

Requirements

Strong bilingual communication skills – both verbal and written
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Experience in a construction setting an asset
Versatile and flexible under high pressure situations
Provide direction and solutions to technician’s who are handling the service call
Ability to develop strong relationships with both internal and external resources
Strong organizational skills
Has good negotiation skills

Job Responsibility

Workflow & Data Administration: Oversee the administrative lifecycle of service calls
log new requests, update status reports, and ensure all digital client files are meticulously maintained
Financial & Accounting Support: Manage basic accounting functions, including reconciling service call hours, organizing receipts, preparing initial billing data, and tracking project costs
Support: Execute administrative follow-ups, compile service completion paperwork, and verify that all documentation meets client Service Level Agreements
High proficiency in data entry, file organization, and managing administrative timelines

What we offer

Monday-Friday (7AM-9AM - 4PM-6PM) (40 hours a week)
3 weeks vacation
Group insurance after probation - Benefits - 50%/50% (medical, dental, life insurance, etc.)
Company is constantly growing and well-known in the industry
RRSP plan after one year

Fulltime

Administrative Assistant

We are looking for an experienced Administrative Assistant to support human reso...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience supporting human resources or closely related administrative functions
Prior experience in an industry setting with exposure to fast-paced, high-volume HR operations
Working knowledge of employee leave processes, HR record maintenance, and day-to-day personnel administration
Basic to intermediate Microsoft Excel skills, including data entry, tracking, and simple reporting
Ability to organize information, analyze workforce-related data, and present findings clearly to leadership
Familiarity with HR systems or HRIS platforms
experience with Oracle HRMS is preferred
Understanding of union environments and collective bargaining considerations is strongly preferred
College education is preferred, but equivalent practical experience will also be considered

Job Responsibility

Coordinate day-to-day HR administrative activities, ensuring employee information, records, and documentation remain accurate and up to date
Monitor attendance and timekeeping details, identify discrepancies, and support follow-up actions with the appropriate teams
Maintain organized files related to employee relations matters, including progressive discipline documentation and other personnel records
Support staffing and retention efforts by assisting with onboarding activities, employee communications, and routine follow-through on workforce needs
Prepare spreadsheet trackers, summaries, and recurring reports to help leadership monitor HR and business trends
Develop clear presentations that communicate staffing updates, operational impact, and relevant workforce data to management
Assist with employee leave administration and related recordkeeping in alignment with company practices and site requirements
Work within HR systems, including Oracle-based platforms when applicable, to enter data, retrieve information, and support daily transactions
Contribute to a union-site HR environment by handling administrative tasks that require awareness of labor agreements and related processes

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

The Administrative Assistant II is responsible for various administrative duties...

Location

United States , Boulder

Salary:

22.00 - 30.00 USD / Hour

Aramark

Expiration Date

Until further notice

Requirements

3-5 years of work experience preferred
High School Diploma required
Associates Degree in a related field preferred
MS Office Experience with proficiency in Excel required
Effective communication skills
Excellent customer service and administrative skills required
Ability to develop and maintain a positive working relationship with others
Detail oriented, ability to multi-task, with strong organizational skills are required

Job Responsibility

Provide daily direction and communication to employees to ensure functional duties are performed in a timely, efficient, and knowledgeable manner
Coordinate and lead special projects
Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function
Recommend methods to improve operation processes, efficiency, and service to both internal and external customers
Serve as a resource for other departments on matters pertaining to functional area
Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s)
Post all notices from regional management and HR regarding Company Policy, payroll, HR, Benefits, and Compliance Practices as needed
Review and maintain the time and attendance system
Implement new administrative procedures and forms as directed
Support the daily office functions by ordering supplies

What we offer

Medical
Dental
Vision
Work/life resources
Retirement savings plans like 401(k)
Paid days off such as parental leave and disability coverage

Fulltime

Administrative Assistant

We are looking for an organized Administrative Assistant to provide broad operat...

Location

United States , Saint Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, or a similar business support role
Ability to handle confidential records and sensitive information with professionalism and discretion
Strong written and verbal communication skills, including the ability to respond clearly to employee questions
Proficiency in document preparation, data entry, recordkeeping, and general office software applications
Experience supporting reception or front-desk activities, including calls, mail handling, and visitor-facing responsibilities
Solid organizational skills with the ability to manage multiple tasks, deadlines, and changing priorities
Familiarity with administrative support in functions such as Human Resources, Finance, or general operations is preferred

Job Responsibility

Serve as an initial point of contact for employee questions related to operational processes, providing guidance or directing inquiries to the appropriate team members when needed
Support administrative activities across multiple departments by coordinating schedules, preparing materials, and assisting with general office needs
Organize meetings by arranging calendars, reserving spaces, preparing agendas or sign-in materials, and helping with room setup, equipment, and refreshments
Prepare, format, and update correspondence, reports, presentations, and other documents while assisting with research and draft development
Maintain personnel and departmental records with a high level of accuracy, including filing and document management tasks tied to daily operations
Assist employees with finance-related administrative matters such as expense documentation, payment requests, invoices, and receipt tracking
Help maintain a well-organized front office environment by keeping shared spaces orderly, managing incoming and outgoing mail, and monitoring office supply needs
Review documentation for completeness and alignment with applicable regulatory or funding requirements while safeguarding sensitive employee and agency information
Contribute to process improvement efforts, attend team meetings or training sessions, and provide additional administrative support for operations projects as assigned

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Clinical Administrative Assistant

A Brief Overview Provides safe efficient age specific clinical, reception, commu...

Location

United States , Willoughby

Salary:

16.97 - 26.55 USD / Hour

University Hospitals

Expiration Date

Until further notice

Requirements

High School Equivalent / GED
1+ years Of experience in a clinical setting with secretarial experience
1+ years Experience in secretarial work

Job Responsibility

Maintains the patient record (in written and/or electronic format)
Facilitates communication and efficient unit/department operations
Orders supplies
Demonstrates knowledge and use of available resources and communication tools
Maintains awareness and control of reception desk and surrounding area
Initiates and maintains positive relationships and professional demeanor with patients, customers and coworkers
Takes responsibility for self -development and supports a learning environment
Displays commitment to the mission of the hospital and its values

Fulltime

Office Management & Field Operations Administrative Assistant

Robert Half has an exciting temp to hire position for one of our top clients in ...

Location

United States , Millbrae

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support, office management, or executive coordination roles
Exceptional organizational and multitasking abilities
Strong attention to detail and commitment to accuracy
Excellent written and verbal communication skills
Ability to handle confidential and sensitive information with discretion
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and OneNote
Strong problem-solving mindset with the ability to prioritize effectively
Collaborative, team-oriented approach with a customer-service mindset
Confidence in reviewing invoices, questioning discrepancies, and ensuring accountability
Adaptability and willingness to support evolving business needs

Job Responsibility

Provide direct support to the Executive Assistant and Bay Area Group Leaders
Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment
Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep
Support reception duties, light phone coverage, and shared workspace resources such as copier stations
Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings
Arrange catering, facility setup, and post-event cleanup services as needed
Process invoices and manage vendor communications for office-related services and utilities
Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings
Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness
Provide direct administrative support to the Division VP of Field Operations

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

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Administrative Assistant Resource Development

Job Description

Job Responsibility

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Administrative Assistant Resource Development

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