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Administrative assistant/receptionist

https://www.randstad.com Logo

Randstad

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Location:
Canada , Montréal

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Category:
Real Estate

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Contract Type:
Not provided

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Salary:

62000.00 - 65000.00 CAD / Year
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Job Description:

Are you looking for a new administrative challenge? Are you interested in a career in the real estate sector? Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic? Our client, a major real estate company, is looking to hire a administrative assistant/receptionist for their downtown Montreal office, to support the President and Vice-Presidents of the company.

Job Responsibility:

  • Calendar management (appointments/rsvps), reservations, appointments, etc.
  • Reception: voicemail message, message return, call transfer, etc., sorting and distributing mail and daily deliveries, and handling outgoing mail and shipments
  • Management of contact information
  • Miscellaneous requests: shipping documents/packages/etc., various searches, etc.
  • Coordination & sending of Christmas cards and gifts and other corporate gifts
  • Coordination and monitoring of corporate and personal sponsorships, donations and charitable initiatives
  • Tracking documents/checks to sign
  • Reconciliation of corporate petty cash
  • Management of flight reservations and business travel needs (hotels, transportation, reservations, etc.)
  • Coordination of social events: Employee Day, Christmas party and others
  • Coordination of sponsorships for conferences and events, and participant registrations
  • Management of hockey & tennis tickets/boxes
  • Monthly reconciliation of purchases with the corporate credit card
  • Writing letters and translating documents into English and French
  • Coordination of purchase orders and corporate invoices for the Rental, Legal, etc. departments.
  • Meal orders for meetings
  • Greet and guide visitors/customers upon arrival: by making a professional first impression
  • Monitor and manage office supply inventories, and place orders for replenishment when necessary
  • Any other related tasks and requests that may fall under this position

Requirements:

  • Minimum of 5 years of relevant experience
  • Bilingualism (English and French, spoken and written)
  • Good computer skills (Microsoft Office Suite)
  • Excellent sense of priority management
  • Strong organizational skills
  • Adaptability
  • Team spirit
  • Good listening skills
  • Discretion and sense of confidentiality
What we offer:
  • 35 hours / week
  • 3 weeks of vacation
  • Medical/dental insurance after the probationary period
  • 5 sick days + 3 personal days
  • Stable and growing human team
  • Competitive salary

Additional Information:

Job Posted:
December 23, 2025

Expiration:
February 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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