Administrative Assistant/Receptionist Job at PCI Pharma Services (Madison)

Administrative assistant/receptionist

Are you looking for a new administrative challenge? Are you interested in a care...

Location

Canada , Montréal

Salary:

62000.00 - 65000.00 CAD / Year

Randstad

Expiration Date

February 05, 2026

Requirements

Minimum of 5 years of relevant experience
Bilingualism (English and French, spoken and written)
Good computer skills (Microsoft Office Suite)
Excellent sense of priority management
Strong organizational skills
Adaptability
Team spirit
Good listening skills
Discretion and sense of confidentiality

Job Responsibility

Calendar management (appointments/rsvps), reservations, appointments, etc.
Reception: voicemail message, message return, call transfer, etc., sorting and distributing mail and daily deliveries, and handling outgoing mail and shipments
Management of contact information
Miscellaneous requests: shipping documents/packages/etc., various searches, etc.
Coordination & sending of Christmas cards and gifts and other corporate gifts
Coordination and monitoring of corporate and personal sponsorships, donations and charitable initiatives
Tracking documents/checks to sign
Reconciliation of corporate petty cash
Management of flight reservations and business travel needs (hotels, transportation, reservations, etc.)
Coordination of social events: Employee Day, Christmas party and others

What we offer

35 hours / week
3 weeks of vacation
Medical/dental insurance after the probationary period
5 sick days + 3 personal days
Stable and growing human team
Competitive salary

Fulltime

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Administrative Assistant/Receptionist

Walz Group is a cohesive team of financial professionals and business experts in...

Location

United States , Lititz

Salary:

Not provided

Walz Group (PA)

Expiration Date

Until further notice

Requirements

Minimum of five years’ professional administrative experience in an office environment
Attention to detail and solid organization skills
Good time management skills and ability to prioritize
Ability to work under pressure
Strong verbal and written communication skills
Familiarity with Microsoft Office Suite of software, most notably Outlook, Word, and Excel
Professional etiquette
A warm, people-centric personality
Customer-service focus

Job Responsibility

Letter and financial statement preparation
Assist with monthly billing
Assist with processing tax returns
Maintaining our digital filing system
Maintaining our client database
Greeting and welcoming clients
Answering and distributing incoming calls
Receiving and sorting mail
Other administrative and clerical support as needed

What we offer

Competitive salary
Generous paid holidays, vacation, and sick time
Excellent medical, dental and vision coverage
Life insurance
Short-term and long-term disability insurance
401(k) plan, match and profit sharing
Opportunity for growth and development
A fun and engaging team to work with

Fulltime

New

HR Generalist

In this contract to permanent position, you will play a pivotal role in assistin...

Location

United States , Fridley, Minnesota

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of comprehensive HR Generalist experience across various functional areas
Experience in benefits administration, including open enrollment processes
Demonstrated ability to work effectively with a diverse workforce and provide hands-on support
Strong attention to detail combined with excellent communication and multitasking skills
Problem-solving skills and the ability to work independently without extensive guidance
Familiarity with Microsoft Office Suite and other HR systems
Customer-service orientation with a proactive approach to assisting staff
Knowledge and experience in handling employee relations, onboarding, and HR documentation

Job Responsibility

Coordinate onboarding processes for new hires, including equipment allocation and orientation, as well as manage offboarding procedures
Provide support in handling employee relations matters and disciplinary actions in alignment with company policies
Administer employee benefits programs, including enrollment, compliance, renewals, and communication of options
Lead benefit open enrollment processes and collaborate with brokers to ensure smooth implementation
Ensure adherence to local employment laws and regulations while maintaining company compliance
Maintain accurate employee records and required documentation to support HR operations
Respond to unemployment claims and represent the company during hearings as needed
Manage employee leaves of absence, ensuring compliance with applicable policies and regulations
Act as the primary liaison for office vendors and services, ensuring smooth operations
Assist with organizing employee events, special projects, and other HR initiatives as assigned

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

New

Medical Front Desk Specialist

We are looking for a dedicated Medical Front Desk Specialist to join our healthc...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in patient scheduling and appointment management systems
Strong knowledge of medical front office operations and receptionist responsibilities
Familiarity with patient check-in and check-out procedures
Understanding of basic medical terminology and its application
Experience working with dental and medical software, such as Dentrix
Ability to verify insurance eligibility and process authorizations accurately
Skilled in coordinating physician and procedure scheduling
Competence in handling administrative tasks with attention to detail

Job Responsibility

Welcome patients and visitors with professionalism and ensure a positive first impression
Oversee patient check-in and check-out procedures, ensuring accuracy and efficiency
Schedule, confirm, and adjust appointments using specialized practice management software
Verify insurance details and secure pre-authorizations when required
Handle payment transactions, including collecting co-pays and processing cash or credit payments
Update and maintain accurate records for patients while adhering to organizational compliance standards
Collaborate with clinical staff to streamline patient flow and enhance service delivery
Perform administrative duties such as filing, scanning, and data entry to support office operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Senior Presales Consultant

You are an organized and details oriented person. You are able to focus on goals...

Location

Romania , Bucharest

Salary:

Not provided

IOS Software Solutions

Expiration Date

Until further notice

Requirements

Good knowledge and experience with Windows Servers
VMware and Hyper-V
SAN
System architecture
Outlook Exchange Server, Gmail
Cloud technologies
Common server technologies and applications: AD certificate services, AD domain services, GPO, dhcp, dns, fileservices [shares management, dfs, iscsi], Network policy and access services, remote desktop services, web server IIS, windows server update services
Veeam
Office 365
Virtualization experience (hyperV, vmware)

Job Responsibility

Able to discuss with existing and potential new clients about architecture, and different proposals
Create and sustain a commercial offer

Fulltime

New

Project Assistant

We are looking for a detail-oriented Project Assistant to join our team on a con...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven reliability and ability to meet deadlines
Exceptional attention to detail and organizational skills
Strong written and verbal communication skills, capable of engaging with staff, leadership, and external stakeholders
Proficiency in Microsoft Excel, including pivot tables, data analysis, and reporting
Experience with SharePoint for file organization and system management
Familiarity with Salesforce for project tracking and data management
Demonstrated ability to learn quickly and adapt to new tasks
Effective project management skills to maintain timelines and prioritize assignments

Job Responsibility

Assist various departments with administrative tasks, ensuring operational efficiency
Organize and maintain the SharePoint system to improve accessibility and usability
Review and update employee files, ensuring all job descriptions and documentation are complete
Support team members by completing miscellaneous assignments to enhance productivity
Create reports, analyze data, and manage spreadsheets using advanced Excel skills
Collaborate with staff and leadership to streamline processes and resolve issues
Utilize Salesforce and SharePoint for data management and project tracking
Ensure timelines are met and projects are completed accurately
Communicate effectively with internal teams and external partners to provide updates and address concerns

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Area Sales Manager

We’re looking for an experienced Area Sales Manager with proven experience selli...

Location

Romania , Iasi

Salary:

Not provided

IOS Software Solutions

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent experience in Business
3+ years' of leading sales teams experience
Excellent written and verbal communication skills
3+ years of experience in leading sales teams and business development
Network of contacts, clients, and partners in verticals like Healthcare, Retail, Hospitality, Manufacturing, Construction, Education, Energy, Transportation etc.
Strong presentation and listening skills: comfortable presenting and negotiating with senior executives (C-level)
Happy to shift from strategic thinking to rolling up your sleeves and supporting implementation

Job Responsibility

Develop and execute strategies to drive business in new and existing markets
Partner with Talent Acquisition to identify and recruit top sales talent
Mentor employees to help them achieve individual & team objectives
You will be hunting and building a strong network of enterprise customers to generate revenue across IOS Software Solution's solutions
You will establish a trusted and strategic advisor relationship with each key customer and drive the continued value of IOS Software Solution's products and services
Manage and report accurate forecast and pipeline, achieve sales goals on a quarterly basis, and mentor sales executives on strategies to reach their goals
Support ongoing growth and development including recruiting, hiring, training and mentoring sales executives
Establish an effective relationship with internal Services team, IT solutions team and Operations to ensure operational excellence

New

Payroll Tax Analyst

We are looking for a dedicated Payroll Tax Analyst to join a local team in Minne...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent experience
1-3 years of experience in payroll tax processes
Comprehensive knowledge of federal and multi-state payroll tax laws
Proven expertise in federal, state, and local payroll tax reporting
Experience handling diverse payroll matters, including equity awards and payroll adjustments
Strong ability to research and troubleshoot complex tax and compliance issues
Proficiency in collaborating across departments to implement process improvements
Excellent communication and organizational skills to manage multiple priorities effectively

Job Responsibility

Reconcile payroll and tax reporting processes, resolving discrepancies to ensure accuracy
Process tax payments outside of vendor responsibilities, adhering to compliance standards
Investigate and resolve general ledger account reconciliation issues in collaboration with Finance
Audit employee data and recommend corrective actions for tax setups, partnering with HR Systems to address system-related taxation concerns
Manage state tax mobility processes, including multi-state setups and annual mobility events, while guiding employees through taxation requirements
Lead the implementation of payroll tax law changes, collaborating with third-party administrators and jurisdictions to resolve complex issues
Conduct audits and process corrections to wage and tax information based on applicable regulations
Play a key role in the annual payroll year-end process and contribute to other significant payroll-related projects
Stay up-to-date on industry changes, providing guidance to plan owners on taxation and reporting requirements
Recommend updates to systems and processes to ensure compliance with evolving payroll tax laws

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Assistant/Receptionist

PCI Pharma Services

Location:
United States , Madison

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 02, 2026

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