Administrative Assistant - Real Estate

• assist the department with general administrative support
• document production: copy, scan, print and finish documents
• produce accurate typed documents in accordance with the Firm's style and standards from a variety of sources
• produce routine reports and letters
• assemble and/or check electronic or printed documents including accurate proof reading
• deal with routine Land Registry requisitions and correspondence
• record keeping: ensure that files are efficiently, accurately and regularly maintained
• proficiency in the use of the Firm's File Management software to file and maintain all emails in appropriate client directories
• accurately and quickly enter electronic data
• management of incoming post and accurate filing of such documents/scans
• file opening and closing: follow the Firm's file opening and archiving procedures, including the use of temporary storage of files
• financial support: assist fee earners with the completion of basic documentation, such as cheque requests, electronic payment requests, receipts and transfers and expenses reclaims
• carry out client billing processes under supervision of the Executive Assistant
• internal administration: support the fee earners through the efficient operation of all the Firm's administrative procedures and policies
• assist in booking fee earners on conferences and courses
• maintain stationery supplies
• deeds management and scheduling
• carrying out property searches
• management of datarooms, including set up and updates
• dealing with Land Registry applications

• a careful person able to understand particular tasks well and perform them to a high standard with excellent attention to detail
• an enthusiastic and energetic person who is prepared to really contribute their efforts to, and will work well within, a close team
• someone wishing to improve their skills and experience
• good standards of literacy and numeracy and IT literate, including MS Excel

competitive salaries and generous benefits