Administrative Assistant, Property Job at Beacon Hill (Bethesda)

Property Administrative Assistant

We are looking for a detail-oriented Property Administrative Assistant to join o...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in property management, real estate, or a related administrative support role preferred
Strong organizational, multitasking, and problem-solving skills
Effective verbal and written communication abilities
Proficiency with Microsoft Office Suite or property management software is a plus
Ability to maintain confidentiality and handle sensitive information professionally
Customer service orientation and positive attitude

Job Responsibility

Assist with day-to-day operations of residential or commercial properties under management
Handle tenant inquiries, process maintenance requests, and communicate updates to tenants as needed
Coordinate and schedule property showings, inspections, repairs, and services with contractors or vendors
Support the leasing process by preparing lease agreements, renewals, and other related documents
Maintain accurate and up-to-date tenant and property files, both electronically and in hard copy
Track rent payments and prepare basic reports for the Property Manager
Assist with move-in and move-out procedures, ensuring all documentation is complete
Monitor property compliance with regulations, including safety and occupancy guidelines
Provide general administrative support, such as answering phones, managing emails, filing, and data entry

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Property Administrative Assistant

The Administrative Assistant supports the property leadership team by providing ...

Location

United States , Anaheim

Salary:

70000.00 - 75000.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

3+ years of experience in administrative, executive assistant, or management support roles
Strong organizational and time-management skills with the ability to manage competing priorities
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools
Candidates must be authorized to work in the United States without sponsorship

Job Responsibility

Provide day-to-day administrative support to management, including calendar management, meeting coordination, and travel logistics
Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings
Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality
Track action items and deadlines to ensure timely execution across teams
Support cross-functional initiatives involving development, marketing, events, partnerships, and operations
Assist with project tracking, timelines, and coordination across internal departments and external vendors
Organize and maintain project files, contracts, and operational documentation
Support on-site operational needs during key events, openings, or district activations as needed
Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors
Draft and distribute internal communications, meeting notes, and status updates

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Administrative Assistant – Property Management

The Administrative Assistant – Property Management will provide comprehensive su...

Location

Barbados , Bridgetown

Salary:

Not provided

PVH Group Inc

Expiration Date

Until further notice

Requirements

A minimum of five (5) CXC passes at General Proficiency, including Mathematics, English Language, and Office Procedures
A minimum of two (2) years’ experience in an administrative role
Proficiency in Microsoft Office Suite
Ability to give and take direction and to interface with decision makers professionally
Ability to maintain confidentiality and prevent disclosure of sensitive information
Ability to interact with and possess a general understanding of culturally diverse clients from various markets
Good written and oral communication skills
Excellent organization skills
Ability to multitask while performing each task with accuracy and speed
Ability to meet deadlines

Job Responsibility

Assists the Manager – Property Management with the planning and organising of Property Management events and meetings
Monitors the diary or calendar of the Manager- Property Management and schedules or reschedules appointments/events/meetings
Communicates meeting requests for departmental meetings to the Property Management Team
Circulates invitations to meetings and monitors replies
Guided by the service quality standards in support of the Sotheby’s International Realty brand
Provides feedback on locations in the sequence of service requiring improvements
Receives all mail delivered to the BSIR office, sorts and delivers or files it
Maintains a log of all cheques handed to the front desk for collection
Provides telephone support to the Property Management Department
Receives invoices and correspondence for the Property Management Department and distributes or files them

Fulltime

Property Accounting Manager / Assistant Property Controller

This is a role for someone who wants to move beyond task execution and into true...

Location

United States , Oakland

Salary:

145000.00 - 160000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5–7 years of property accounting experience
Strong background in lease administration + commercial real estate
Hands-on experience with Yardi (non-negotiable)
Someone who can own processes, prioritize, and operate at a high level
Detail-oriented but also able to see the bigger picture

Job Responsibility

Oversee day-to-day property accounting operations across a growing portfolio
Act as the bridge between accounting, asset management, and project teams
Review leases, vendor activity, AP workflows, and tenant billings
Lead monthly close reviews, trial balances, and financial reporting
Manage debt compliance, construction draws, and escrow tracking
Drive accuracy, efficiency, and process improvement across systems (Yardi-heavy)

What we offer

bonus
medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Assistant Property Manager

The Assistant Property Manager is responsible to assist the Property Management ...

Location

United States , Seattle

Salary:

Not provided

Urban Renaissance Group

Expiration Date

Until further notice

Requirements

2+ years administrative experience
Proficient in MS Word and Excel
Associates degree in business management (preferred) or equivalent body of knowledge or experience
Commercial Real Estate experience preferred but not required

Job Responsibility

Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals
Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building
Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner
Assist in coordination of special events or operational events at the building
Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property
Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease
Assist the Property Management Team in all operational communication and implementation of the property owner’s goals and objectives
Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant
Assure vacant spaces are in best condition to assist in the marketing efforts of Owner
Assist in the coordinate of the fire/life safety program

What we offer

Comprehensive medical, dental, and vision benefits
Prescription program
Generous paid time off
Paid Family Leave Program
Employee assistance program
Team events
Management 1:1s and open forums
Workshops and training
Personal learning and development
Business association sponsorships

Fulltime

New

Property Administrative Specialist

Our Property Administrative Specialists play an important role in a number of vi...

Location

United States , Half Moon Bay

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Ability to provide administrative support across departments (Guest Services, Engineering, Food & Beverage)
Prepare documents using word processing, spreadsheet, database, or presentation software
Serve as point of contact for clients and vendors
Act as liaison between Sales Office and clients throughout event process
Ability to create a safe workplace
Follow company policies and procedures
Uphold quality standards
Ensure professional uniform, personal appearance, and communications
Develop and maintain positive working relationships with other employees and departments
Support team to reach common goals

Job Responsibility

Ensure smooth operations throughout the entire hotel
Provide administrative support across departments
Serve as point of contact for clients and vendors
Act as liaison between Sales Office and clients throughout event process
Ensure Gold Standards of The Ritz-Carlton are delivered graciously and thoughtfully

Fulltime

New