Administrative Assistant / Project Coordinator Job at Randstad (Ville Saint-Laurent)

Project Administration Assistant

This is a fantastic opportunity for someone with a passion for organisation, com...

Location

United Kingdom , Edinburgh

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Minimum 1 year of experience in an administrative role
Exceptional attention to detail and accuracy
Strong organisational and prioritisation skills
Confident communicator, both written and verbal
Proactive and able to work independently
Experience in data analysis and reporting
Proficient in Microsoft Office

Job Responsibility

Collate and analyse large datasets to ensure accuracy and compliance
Manage communications via shared mailboxes
Provide timely updates to programme leads and third-party suppliers
Coordinate and distribute project assets and collateral
Maintain and update shared resources and documentation libraries
Create branded documents and service reports
Prepare meeting agendas and take accurate minutes
Attend and contribute to project meetings
Support wider administrative tasks as directed

What we offer

Supportive and professional environment
Opportunity to make a real impact

Fulltime

Project Coordinator

A leading project management company specialising in the healthcare sector is se...

Location

United Kingdom , Hemel Hempstead

Salary:

30000.00 - 40000.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

Experience in a project coordination or administrative role
Strong communication and stakeholder management skills
Proficiency in document control and project management systems
Ability to organise and prioritise workload effectively
Previous experience in healthcare or construction project management is desirable

Job Responsibility

Acting as first point of contact and communicating project status to all stakeholders after referral to Project Director
Supporting the Project Director and Senior Project Managers as required
Working as part of the project management team assisting with various project applications
Ensuring Project Directors action points from all meetings are addressed/bought to attention before set deadlines /next scheduled meeting
Administration of the company’s document control systems
Maintaining electronic/paper filing systems for all project records
Attendance of meetings at site and/or external offices as requested by the Project Director
Booking and organising meetings
Writing up minutes for meeting attended with summarised action points
Providing pre-meeting preparation of documentation and relevant updates

What we offer

Competitive salary and benefits package
Chance to work on high-profile projects in the healthcare sector

Fulltime

Administrative Assistant

We are looking for a proactive and adaptable Administrative Assistant to join ou...

Location

Canada , Mississauga

Salary:

27.00 - 30.00 CAD / Hour

PointClickCare

Expiration Date

Until further notice

Requirements

Proven experience as an Administrative Assistant or in a similar support role
Strong organizational skills and the ability to handle multiple tasks and prioritize work in a fast-paced environment
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools
Strong problem-solving skills with a proactive approach
Resourceful, adaptable, and flexible in handling shifting priorities
Excellent verbal and written communication skills

Job Responsibility

Provide direct assistance to Executive Assistants by managing administrative tasks such as meeting preparation, expense report processing, and handling overflow tasks
Assist with scheduling, travel arrangements, and expense reporting
Support the planning and execution of high-priority projects and events, both onsite and offsite, including venue booking, catering arrangements, IT support, and other logistical needs
Work with Executive Assistants to understand their needs, provide support to optimize workload distribution, and assist in tracking departmental project milestones and deadlines

Fulltime

Project Assistant

We are looking for a dedicated and detail-oriented Project Assistant/Executive A...

Location

United States , Manteca

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience as an Executive Administrative Assistant or Project Coordinator in a fast-paced setting
Excellent verbal and written communication skills with a strong background in relevant experience and a detail-oriented demeanor
Proficiency in Microsoft Excel, Outlook, Word, and PowerPoint
Strong ability to multitask, prioritize responsibilities, and independently manage tasks from initiation to completion
Meticulous attention to detail and exceptional organizational abilities
Familiarity with local government operations or public sector experience is preferred
Adaptable and collaborative mindset, thriving in dynamic work environments
Ability to handle sensitive information with discretion and professionalism

Job Responsibility

Serve as the primary administrative and project coordination support for an executive leader and team, ensuring operational efficiency
Deliver outstanding customer service to internal and external stakeholders, maintaining professionalism and responsiveness
Accurately perform data entry tasks to support departmental goals and maintain organized records
Monitor and manage project timelines, milestones, and deliverables to ensure tasks are completed on schedule
Create, organize, and analyze reports using Microsoft Excel to track project progress and outcomes
Collaborate with team members to support departmental initiatives and contribute to a cohesive work environment
Represent the executive professionally in communications with clients, colleagues, and local government entities
Maintain structure and alignment across multiple tasks, ensuring attention to detail in all undertakings
Identify opportunities to streamline processes and optimize workflows for improved efficiency

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Operations & Projects Assistant

Are you a proactive and detail-oriented individual who thrives in a fast-paced e...

Location

United Kingdom , Yeovil, Somerset

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a coordination or administrative role
Strong communication and interpersonal skills
Proficiency in Microsoft Office (especially Excel, Outlook, and Word)
Excellent attention to detail and time management
A proactive mindset and the ability to juggle multiple priorities
Confidence in problem-solving and decision-making

Job Responsibility

Assist in the coordination of ongoing projects, ensuring deadlines and budgets are met
Independently manage smaller-scale tasks such as product orders and maintenance requests
Prepare and issue quotes, purchase orders, and project documentation
Liaise with suppliers, contractors, and internal teams to ensure timely delivery of goods and services
Maintain accurate records of project costs and updates using internal systems
Monitor client feedback and help implement improvements where needed
Update project tracking tools and assist with reporting

What we offer

22 days holiday plus bank holidays
Company pension contribution
Breakout zones to recharge
Free on-site parking
Employee recognition rewards
Staff socials and team-building events

Fulltime

Project Coordinator Intern

Location

Canada , Burlington; Toronto

Salary:

Not provided

JK Contracting and Consulting Inc.

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Project Management, or a related field
Previous experience in a project coordination or administrative role is preferred
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software (e.g., MS Project, Trello, Asana)
Ability to multitask and prioritize effectively
Strong attention to detail and problem-solving skills
Ability to work well in a team-oriented environment
Knowledge of project management principles and methodologies is a plus
PMP (Project Management Professional) certification or similar is a plus but not required

Job Responsibility

Assist in planning and organizing project timelines, resources, and deliverables
Collaborate with project managers and team members to define project goals and objectives
Monitor project progress and ensure that tasks are completed on schedule
Help coordinate and track project activities, including scheduling meetings, calls, and team collaborations
Maintain project documentation, including project plans, status reports, and communication records
Facilitate communication between team members, stakeholders, and external vendors
Prepare and distribute regular project updates, reports, and presentations to stakeholders
Assist with budget tracking and resource allocation, ensuring the project stays within budget
Track risks and issues, and help develop mitigation strategies
Help manage project changes and ensure that all project scope adjustments are documented

Temporary Projects Administrator

Temporary Projects Administrator needed ASAP to support our client's dynamic tea...

Location

United Kingdom , Norwich, Norfolk

Salary:

12.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Organised and detail-oriented
A great communicator with a positive attitude
Comfortable with driving to different locations
Previous experience in administration is a plus

Job Responsibility

Assist with project coordination and administration
Maintain project schedules and documentation
Communicate effectively with team members and stakeholders

What we offer

Competitive hourly rate starting at £12.50
Flexible hours either 7am-4pm or 8am-5pm
Pension contribution matching
Employee discounts for a variety of retailers
A Bike to Work scheme

Fulltime

Project Coordinator

Assist project teams with day-to-day construction administration tasks.

Location

United States , Denver

Salary:

Not provided

Howell Construction

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
Minimum 2 years of administrative or project coordination experience required
2+ years supporting construction or engineering projects preferred
Some background in a customer service environment preferred
Excellent verbal and written communication skills
High attention to detail and ability to work with precision
Strong organizational and time management skills
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Familiarity with construction project management tools (e.g., Procore, Bluebeam, Vista Viewpoint)
Critical thinking and problem-solving abilities

Job Responsibility

Gather, review, input, and file project documentation including contracts, submittals, change orders, and compliance records in alignment with company and project requirements
Maintain document control processes and ensure timely data entry into systems such as Procore, Vista Viewpoint and shared digital folders
Support the preconstruction and bidding process by preparing bid invitations, distributing specifications, and assisting with compliance and regulatory documentation
Assist in subcontractor onboarding, including issuing subcontracts, verifying insurance and bonding documentation, and coordinating access to project platforms
Monitor and maintain project dashboards and administrative tracking tools to ensure timely status updates on RFIs, submittals, and other deliverables
Prepare standard communications, such as emails, letters, meeting minutes, and tracking logs, ensuring clarity and professional formatting
Coordinate, compile and issue monthly owner billings, including incorporation of subcontractor pay applications into each bill
Collect and follow up on required documentation for payment processing, including lien waivers, certified payroll, diversity reports, and affidavits
Track and support change-management activities including pricing requests, proposal generation, and the distribution of change orders
Act as a liaison between internal departments and subcontractors to resolve document or compliance issues quickly and efficiently

What we offer

Competitive compensation
Bonus plan
Company benefits
Personal and professional development opportunities
Team bonding activities
Dog-friendly office environment
Company outings
Holiday celebrations
Community service opportunities
On-site fitness center

Fulltime

Administrative Assistant / Project Coordinator

Randstad

Location:
Canada , Ville Saint-Laurent

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 18, 2026

Expiration:
March 14, 2026

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Administrative Assistant / Project Coordinator

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Location:Canada , Ville Saint-Laurent

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Contract Type:Employment contract

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Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:January 18, 2026

Expiration:March 14, 2026

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Location:
Canada , Ville Saint-Laurent

Category:
Office Administration

Contract Type:
Employment contract

Job Posted:
January 18, 2026

Expiration:
March 14, 2026