Administrative Assistant - Project Coordinator - Construction Job at Randstad (Montreal)

Senior Project Coordinator - Construction Project Management Support

You'll be the reliable support foundation for JLL's construction project success...

Location

Costa Rica , Belen

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in Construction Management, Civil Engineering, Architecture, Business Administration, or related field (Associate degree with relevant experience considered)
2-4 years of experience in construction support, project coordination, administrative assistance, or related support roles
Basic proficiency in project management tools (AdaptiveWork, Ingenious, Microsoft Project, Smartsheet) and construction management systems (Procore, PlanGrid)
Advanced Microsoft Office Suite skills for project documentation, reporting, and administrative support
Strong attention to detail for accurate documentation management and systematic administrative support with proven administrative skills
Clear communication abilities for coordination with construction teams and administrative support functions
Understanding of construction processes, project phases, construction terminology, and administrative procedures

Job Responsibility

Provide administrative support to Project Managers across construction project phases including documentation assistance, schedule organization, and milestone tracking
Maintain construction project documentation including permits, inspections, project files, drawings, and specifications in organized systems using SharePoint, Teams, and construction management platforms
Assist Project Managers with internal team coordination, meeting scheduling, communication support, and construction progress coordination activities
Help with construction budget tracking assistance and basic financial coordination activities throughout project lifecycles using tools like Certinia
Support construction project performance tracking, progress monitoring, quality documentation, and adherence to established procedures
Coordinate internal communication between Project Managers, construction teams, and support departments to facilitate smooth project workflows
Organize and maintain comprehensive construction project files ensuring accuracy, accessibility, and systematic administrative support

Fulltime

New

Construction Administrative Assistant

We are looking for a Construction Administrative Assistant to support daily offi...

Location

United States , Fresno

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, or a related assistant role
Ability to manage inbound calls professionally and communicate clearly with a wide range of contacts
Strong organizational skills with experience maintaining files, records, and detailed documentation
Proficiency in data entry and general administrative office tasks with consistent accuracy
Comfortable handling receptionist-style responsibilities in a busy work environment
Bilingual communication skills in English and Spanish are strongly preferred
Ability to prioritize multiple assignments and meet deadlines in a construction or contractor setting

Job Responsibility

Support project managers and field personnel with day-to-day administrative coordination and document handling
Maintain organized project files, contracts, correspondence, and other construction-related records for easy access and accuracy
Arrange meetings, manage calendars, and coordinate schedules with subcontractors, suppliers, clients, and internal team members
Receive and direct incoming phone calls while assisting both English- and Spanish-speaking customers, vendors, and partners
Monitor project timelines and follow up on required paperwork to help keep documentation complete and submitted on schedule
Enter, update, and verify data in office records and project tracking documents with a high level of accuracy
Assist with front desk and general office support duties, including communication, filing, and routine administrative tasks as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Construction Project Coordinator

A growing construction-focused organization is seeking a Project Coordinator to ...

Location

United States , Denver

Salary:

22.00 - 30.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

1-3+ years of experience in project coordination, construction administration, or similar role
Experience supporting construction, engineering, or project management teams strongly preferred
Familiarity with project tracking or PM software
Strong organizational and documentation skills with high attention to detail
Ability to manage multiple priorities in a deadline-driven environment
Proficiency in Microsoft Office (especially Excel and Outlook)

Job Responsibility

Support Project Managers/Directors with day-to-day coordination across active construction projects
Track project milestones, deadlines, and outstanding action items within project management systems
Proactively follow up with internal teams (including accounting/AP and other departments) to ensure timely progress
Maintain accurate project documentation, records, and reporting
Assist with administrative tasks including meeting coordination, notes, and document control
Monitor project workflow to ensure key deliverables are completed on schedule
Serve as a central point of communication between cross-functional teams

Fulltime

Construction Project Assistant

We are looking for a detail-oriented Construction Project Assistant to support a...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience within a construction company environment
Bachelor’s degree from an accredited college or university is preferred
Working knowledge of construction processes, project documentation, and office procedures related to job administration
Hands-on experience with Procore, including the ability to manage items such as submittals, change events, commitments, drawings, and related records
Proficiency in Microsoft Word, Excel, Outlook, email correspondence, and data entry
Strong written and verbal English communication skills with the ability to interact professionally with diverse stakeholders
Excellent organizational and time management skills, with the ability to balance multiple priorities and adjust quickly to urgent needs
Ability to work independently while also collaborating effectively with project managers and other team members

Job Responsibility

Prepare and organize bid documentation, contract packets, and subcontract materials to support project startup and execution
Coordinate administrative steps tied to contract approvals, permit processing, and billing handoff to the accounting team
Build, update, and maintain complete project files, ensuring correspondence and supporting documents are accurately stored and easy to retrieve
Manage outgoing project communications, including formal notices, contract documents, change-related paperwork, and submittal packages
Support the preparation of change order documentation and assist with budget revisions as project needs evolve
Print, compile, and distribute plans, drawings, and other construction records required by project teams
Assemble closeout materials and final binders to support project completion and turnover
Use Procore and standard office software to track documentation, monitor project items, and maintain administrative accuracy across multiple assignments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant – Construction

A dynamic and well-established construction company is currently seeking a bilin...

Location

Canada , Saint-Léonard

Salary:

55000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

July 27, 2026

Requirements

Excellent communication skills in both French and English (written and oral)
Strong command of Microsoft Excel and the MS Office Suite
Prior experience in the manufacturing or construction sector is highly preferred

Job Responsibility

Handle phone calls, emails, and administrative correspondence
Prepare, file, and archive administrative documents related to projects (contracts, permits, invoices, etc.)
Manage billing processes
Assist the accounting and sales departments
Manage orders and supplier relationships
Organize and coordinate internal and external meetings (clients, suppliers, subcontractors)

What we offer

Office hours, Monday to Friday
On-site parking
Group insurance

Fulltime

Administrative Assistant – Construction

A dynamic and well-established construction company is currently seeking a bilin...

Location

Canada , Saint-Léonard

Salary:

55000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

July 13, 2026

Requirements

Excellent communication skills in both French and English (written and oral)
Strong command of Microsoft Excel and the MS Office Suite
Prior experience in the manufacturing or construction sector is highly preferred

Job Responsibility

Handle phone calls, emails, and administrative correspondence
Prepare, file, and archive administrative documents related to projects (contracts, permits, invoices, etc.)
Manage billing processes
Assist the accounting and sales departments
Manage orders and supplier relationships
Organize and coordinate internal and external meetings (clients, suppliers, subcontractors)

What we offer

Located in East Montreal
Office hours, Monday to Friday
On-site parking
Group insurance

Fulltime

Administrative Assistant – Construction Industry

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience preferred
Construction, engineering, or contractor industry experience strongly preferred
Strong organizational and multitasking skills
Ability to manage deadlines and shifting priorities
Excellent communication and customer service skills
Proficiency in Microsoft Office Suite required
Experience with Procore, Buildertrend, or similar construction software is a plus

Job Responsibility

Support daily office operations and administrative coordination
Assist project managers with scheduling, documentation, and reporting
Prepare contracts, proposals, purchase orders, and project files
Maintain organized digital and physical records for construction projects
Coordinate meetings, calendars, and subcontractor communications
Answer incoming calls and respond to client and vendor inquiries
Assist with invoice tracking, data entry, and administrative reporting
Support office supply management and vendor coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Construction Administrative Assistant

An established construction company is seeking an Assistant Project Manager, ide...

Location

United States , McKees Rocks

Salary:

21.00 - 26.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

1+ years of experience in project coordination or a similar capacity
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
ability to manage tracking systems and maintain organized documentation
Strong attention to detail, excellent organizational skills, and ability to manage multiple deadlines in a fast-paced environment

Job Responsibility

Monitor and manage invitations to bid
Maintain bid tracking systems
Communicate effectively with management
Prequalification management
Support the sales team with organizational initiatives

What we offer

Competitive pay
Free parking
Room for growth

Fulltime

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Administrative Assistant - Project Coordinator - Construction

Job Description

Job Responsibility

Requirements

What we offer

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