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Administrative assistant parts department

https://www.randstad.com Logo

Randstad

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Location:
Canada , Dorval

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

22.00 - 24.00 CAD / Hour
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Job Description:

Are you a dynamic, detail-oriented, bilingual administrative assistant to the parts department looking to work in the West Island? Our client, a market leader in tool distribution is looking for someone to join their Dorval location. We are looking for a detail-oriented meticulous individual with strong organizational skills to join our a full-time, permanent basis.

Job Responsibility:

  • Prepare and forward orders for parts department to suppliers (China and Taiwan)
  • Enter the orders in the accounting system
  • Forward the orders to the supplier
  • Follow up with the supplier for the proforma invoice to verify quantities and prices and expected receipt date
  • Coordinate shipments with the imports department for the different suppliers
  • Must be meticulous in following up the orders with the various suppliers
  • Receiving of the po’s in the system
  • Follow up any discrepancies with the suppliers
  • Verification of various error reports
  • Inventory count/adjustments as required
  • Replace other staff in department as needed
  • Analysis of reports as required
  • Administrating online Parts store
  • Following up with the ecommerce departments
  • Return Goods Authorization/Machine Repair Tracking
  • Coordinate with the purchasing department, transportation, warehouse, orders
  • Invoicing, quotes, inventory, creating contracts
  • Prepare documents for shipping (label/pallet label, etc)
  • You may be required to carry out other duties, as are within your capabilities and level of responsibility, in order to meet the needs of the business

Requirements:

  • Bilingual English / French (spoken and written) or English with a functional French
  • Able to work in a fast pace environment
  • Good communication skills
  • Attention to detail
  • Comfortable with computers
  • Data entry experience
What we offer:
  • Monday-Friday 8AM-5PM
  • A friendly, family oriented work place
  • Benefits available, major medical, dental covered
  • Full training from A-Z
  • Never be bored with the wide variety of tasks involved
  • Growth opportunity

Additional Information:

Job Posted:
February 23, 2026

Expiration:
April 06, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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