Administrative Assistant / Office Manager Job at PPRO GmbH (Mexico City)

Administrative Assistant / Office Manager

We are looking for a proactive and highly organized Administrative Assistant to ...

Location

Mexico , Mexico City

Salary:

Not provided

PPRO GmbH

Expiration Date

Until further notice

Requirements

Previous experience in administrative operations
Planning, organization and time management skills
Ability to communicate effectively with various stakeholders
Strong attention to detail and ability to prioritize effectively
Proactive and eager to learn approach
English proficiency is desirable

Job Responsibility

Support the Payments Director in office operations and procedures to ensure they are well organized
Review and control office correspondence
Efficiently execute office payments and ensure administrative functions are properly assigned and supervised
Manage suppliers and service providers related to office maintenance
Purchase and manage internal consumption supplies, such as office materials and consumption stock (coffee, stationery, cleaning supplies, etc.)
Follow up on invoices and payment orders, ensuring timely submission for approval and processing
Organize monthly corporate events together with the Payments Director, promoting engagement, integration, and strengthening company culture
Plan and execute institutional and strategic events, such as CEO receptions and visits from global leadership, coordinating all logistics and operational details
Manage event budgets for Mexico in coordination with the Director, ensuring efficient use of resources and cost optimization
Lead cost-reduction initiatives within the administrative area by implementing more efficient solutions that generate operational savings

What we offer

Hybrid working with a 3 days / week on site expectation
Work from abroad policy, enabling employees to work remotely for up to another 30 days per year
Learning and Development - 14,000 MXN annual budget for professional growth
Leadership cafés, on-the-job training
Meal vouchers - SiVale - MXN 3000 per month
Insurance including major and minor health insurance (including dental insurance) + life insurance and travel insurance
Enhanced family leave
Gym membership contribution
Mental Health Platform with therapy, courses, meditations
Pet-friendly office

Fulltime

Office Manager / Administrative Assistant

Robert Half is partnering with a boutique, relationship-driven financial service...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in an Office Manager, Administrative Assistant, or similar role
Prior experience within investment advisory, wealth management, insurance, or financial services
Stable work history with demonstrated tenure in prior positions
Strong organizational skills, professionalism, and attention to detail
Ability to work independently in a small office setting
Positive attitude and enthusiasm for supporting a close-knit team environment

Job Responsibility

Manage day-to-day office operations and administrative functions
Support client communications, scheduling, and service requests
Coordinate calendars, meetings, documentation, and reporting
Assist with operational and compliance-related administrative tasks
Maintain organized records, files, and office systems
Provide high-level administrative support to ownership and leadership
Help create a professional, welcoming, and highly organized office environment

What we offer

Competitive compensation package
Medical, dental, and health benefits
PTO and retirement plan
Additional benefits details to be provided during the interview process

Fulltime

Executive Administrative Assistant & Office Manager

Aura is on a mission to create a safer internet. In a world where our lives are ...

Location

United States , Boston

Salary:

80000.00 - 90000.00 USD / Year

Aura

Expiration Date

Until further notice

Requirements

5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management
Exceptional ability to handle sensitive and confidential information with the utmost professionalism
Elite written and verbal communication skills
ability to interact confidently with high-level executives and external partners
A 'no task is too small' attitude with the ability to pivot quickly in a fast-paced, dynamic environment
Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software
Superior time-management skills and the ability to manage multiple high-priority projects simultaneously
Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative
Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day

Job Responsibility

Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders
Manage complex, shifting calendars
prioritize conflicting meeting requests and proactively resolve scheduling gaps
Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries
Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations
Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate
Oversee all onsite office functions to ensure a seamless work environment for the team and visitors
Liaise with property management and external vendors
oversee office equipment maintenance, repairs, and security protocols
Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized

What we offer

generous health and wellness benefits
retirement savings plans
parental leave

Fulltime

Office Manager/ Administrative Assistant

The Office Manager/ Administrative Assistant will assist with the many events th...

Location

United States , O'Fallon

Salary:

50000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in office management or a similar administrative role
Proficiency in handling accounts payable processes
Strong organizational and time-management skills
Ability to manage office supply procurement and inventory effectively
Excellent communication skills for receptionist duties and team collaboration
Familiarity with maintaining filing systems and records
Proven ability to adhere to company policies and procedures
Competence in identifying and implementing process improvements

Job Responsibility

Supervise and coordinate daily office operations to ensure seamless functionality
Manage procurement and inventory of office supplies, ensuring availability and cost-effectiveness
Oversee accounts payable processes, including accurate record-keeping and timely payments
Perform receptionist duties by welcoming visitors, handling incoming calls, and managing correspondence
Maintain organized filing systems for documentation and records
Collaborate with team members to support administrative needs and resolve operational challenges
Ensure adherence to company policies and procedures in all office activities
Monitor and manage budgets related to office expenses
Identify opportunities to improve office efficiency and implement solutions
Train and guide staff on administrative practices and office protocols

What we offer

Benefits are fully covered at no cost for employees
medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Assistant Office Manager / Accounting Assistant

We are partnering with a growing construction company on the east side of Indian...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in an office management, administrative, or accounting support role
Exposure to accounting functions such as A/P, A/R, or payroll
Strong organizational and multitasking skills
Comfortable working in a fast-paced, hands-on environment
Proficiency in Microsoft Excel and accounting software (QuickBooks, Sage, or similar preferred)
Strong attention to detail and communication skills

Job Responsibility

Oversee daily office operations, ensuring a smooth and organized work environment
Provide administrative support to leadership and project teams
Assist with A/P and A/R processes, including invoice entry, vendor communication, and collections follow-up
Support payroll processing
serve as a backup to payroll/Office Manager coverage as needed
Ensure timely and accurate data entry in the company's financial and payroll systems
Perform basic accounting tasks, including reconciliations and journal entry support
Assist with maintaining entity reports, contractor licenses, certifications, and pre-qualifications
Maintain and update front office filing systems (physical and electronic)
Coordinate with vendors, subcontractors, and internal teams

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, PULSE

Capital One is seeking an exceptionally bright, self-motivated, and experienced ...

Location

United States , Plano

Salary:

73500.00 - 83900.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Job Responsibility

Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes
Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports
Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment
Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

What we offer

Comprehensive, competitive, and inclusive set of health, financial and other benefits

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Card Strategy

Capital One is seeking an exceptionally bright, self-motivated, and experienced ...

Location

United States , McLean, Virginia; Richmond, Virginia

Salary:

73500.00 - 92300.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Job Responsibility

Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes
Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports
Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment
Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Financial Services Sales

Capital One is looking for an exceptionally bright, multitasking, and self-motiv...

Location

United States , Plano

Salary:

73500.00 - 83900.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Job Responsibility

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

Fulltime

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Administrative Assistant / Office Manager

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