Administrative Assistant (Nonprofit) Job at Robert Half (Miami)

New

Senior Administrative Assistant

An educational services organization in New Haven, CT is seeking a polished and ...

Location

United States , New Haven

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a senior administrative assistant, executive support, or high-level office support role preferred
Strong organizational skills and attention to detail
Ability to manage multiple priorities and deadlines effectively
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Strong written and verbal communication skills
Professional demeanor and strong customer service approach
Experience in education, nonprofit, or professional services environments is a plus
High school diploma or equivalent required
additional business or administrative training preferred

Job Responsibility

Provide administrative support to leadership and departmental staff
Manage calendars, schedule meetings, and coordinate appointments and events
Prepare correspondence, reports, presentations, and other documents
Maintain organized records, files, and office documentation
Handle data entry, reporting, and general administrative tracking tasks
Screen calls, respond to inquiries, and serve as a professional point of contact
Assist with meeting preparation, agenda coordination, and follow-up
Support office operations, supply management, and special projects as needed
Maintain confidentiality when handling sensitive information

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support fund administration, g...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office, nonprofit, or financial services environment
Background in grant administration, fund management, or related operational support work
Strong attention to detail with the ability to manage documents, track multiple requests, and maintain accurate records
Comfort communicating professionally with donors, fund advisors, grantees, and internal teams by phone and email
Ability to work with workflow and recordkeeping systems to update information and monitor task progress
Sound judgment in handling sensitive financial or organizational information securely
Proficiency with general administrative tools and the ability to learn specialized platforms quickly

Job Responsibility

Coordinate the setup of new funds by preparing required documentation, monitoring completion status, creating advisor records, and issuing onboarding communications
Manage fund closure activities by collecting completed forms, confirming outstanding payments are resolved, and updating internal records to finalize account status
Handle modifications to existing funds by distributing documents for signature, organizing supporting materials, and entering approved changes into the appropriate systems
Provide fund statement support for agency fund advisors by responding to requests and ensuring statements are delivered accurately and on time
Complete verification outreach with organizations submitting banking details for payments, safeguard related documentation, and route confirmed information to the payables team
Support manual grant administration by tracking tasks in workflow tools, maintaining accurate records, and assisting with donor-directed grant processing
Help coordinate annual distribution activities by monitoring project progress, researching fund details, and supporting follow-up related to scheduled payments
Respond to incoming calls from donors and grantees, address routine grant-related questions, and elevate more complex issues when appropriate
Assist with grant award letter distribution, update recipient address information in relevant platforms, and perform data cleanup through direct outreach to grantee organizations
Process daily tax receipt documentation by gathering required approvals, maintaining organized records, and contributing to other shared services tasks as assigned

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

New

Executive Administrative Assistant

A respected public-sector organization that focused on education, literacy, and ...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of executive administrative support experience, preferably supporting C-suite or senior leadership
Supporting executive leadership within education, municipal government, community services, libraries, or nonprofit organizations
Board governance or executive committee support
Event and meeting coordination
Project management and follow-up on strategic initiatives
Exceptional calendar management and organizational skills
Ability to manage multiple executives and competing priorities with minimal supervision
Outstanding written and verbal communication skills
High degree of professionalism, diplomacy, and discretion handling confidential information
Strong critical thinking and problem-solving abilities with a proactive, solution-oriented mindset

Job Responsibility

Provide executive-level administrative support to the COO and Executive Director
Manage complex calendars, scheduling, meeting coordination, and shifting priorities
Serve as a gatekeeper by prioritizing requests, communications, and executive time
Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up
Prepare correspondence, presentations, reports, and other executive-level documents
Track action items, deadlines, and key initiatives to ensure timely completion
Coordinate travel arrangements, expense reporting, and meeting logistics as needed
Liaise with internal departments, City officials, community partners, educational stakeholders, and external vendors
Assist with board, leadership, and committee meeting preparation, including minutes and supporting documentation
Maintain confidential information with sound judgment and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

Our Christian nonprofit association client is seeking a dependable and service-o...

Location

United States , Lansdowne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative support experience, with executive-level support experience considered an asset
Strong Microsoft Office Suite skills and a high level of tech proficiency
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to handle multiple tasks and meet deadlines
Professional discretion with confidential information
Positive attitude and willingness to work collaboratively

Job Responsibility

Provide general administrative support, including answering phones, responding to emails, filing documents, and managing correspondence
Maintain calendars, schedule meetings, and coordinate appointments
Prepare reports, presentations, and other documents as needed
Support planning and logistics for meetings, events, and ministry activities
Maintain office supplies and assist with vendor coordination
Help manage donor records, databases, and confidential files
Assist with internal and external communications, including newsletters and mailings
Welcome visitors and represent the organization with professionalism and Christian hospitality
Perform other duties as assigned in support of the organization’s mission

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Assistant II - Surgery

The Department of Surgery at Mount Sinai Health System is seeking a highly organ...

Location

United States , New York

Salary:

23.00 - 36.00 USD / Hour

Mount Sinai Health System

Expiration Date

Until further notice

Requirements

Associates degree or equivalent combination of experience (Bachelors preferred)
4+ years related administrative or business experience
Prior administrative, healthcare, academic, nonprofit, or global health experience preferred
Strong organizational and multitasking skills with high attention to detail
Excellent written and verbal communication skills
Ability to work independently while managing multiple competing priorities
Comfortable interacting with individuals from diverse cultural and professional backgrounds
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms
Experience with travel coordination, reimbursements, or academic administration preferred
Flexibility to occasionally support meetings or communications outside standard business hours due to international collaborations

Job Responsibility

Provide administrative support for the Department’s Global Health Initiative and International Surgical Center collaborations
Coordinate calendars, meetings, conference calls, and virtual sessions across multiple international time zones
Prepare meeting agendas, take minutes, and distribute follow-up action items
Assist with scheduling international visitors, faculty meetings, trainee activities, and educational sessions
Maintain organized records, tracking documents, and program databases
Assist with travel logistics for students, trainees, faculty, and international visitors, including flights, lodging, itineraries, and reimbursement documentation
Support visa-related administrative processes and collection of required documentation
Help coordinate onboarding materials and orientation information for international visitors and trainees
Assist in organizing cultural humility and pre-travel educational sessions for global health participants
Coordinate communications with international partner sites and stakeholders

Fulltime

Administrative Assistant - Legal Office

We are looking for an Administrative Assistant to support legal and administrati...

Location

United States , Kansas City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative, clerical, or office support roles
Strong keyboarding and data entry skills with careful attention to detail
Excellent written communication skills, including spelling, grammar, and proofreading ability
Proficiency with Microsoft Office applications such as Word, Excel, Outlook, SharePoint, and Teams
Ability to manage competing priorities and remain organized while supporting multiple stakeholders
Strong customer service and interpersonal skills, with the ability to communicate effectively with diverse populations
High degree of professionalism, discretion, and sound judgment when handling confidential information
Experience in legal, nonprofit, or social services environments, bilingual ability such as Spanish, or familiarity with case management platforms is preferred

Job Responsibility

Support attorneys, paralegals, and leadership with day-to-day administrative tasks across multiple practice areas and teams
Draft, format, and proofread letters, notices, and other written materials with a high standard of accuracy
Sort and distribute incoming correspondence, identify urgent deadlines, and ensure time-sensitive items reach the appropriate staff promptly
Monitor office supply levels, place replenishment requests, and help maintain orderly shared workspaces
Arrange business travel and lodging as needed for team members
Organize client records and case documentation in alignment with established file retention and records procedures
Enter and update information in the case management system, including setting up new matters and closing files when appropriate
Answer calls, respond to routine questions, coordinate appointments, and provide backup coverage for front-desk or intake functions when needed
Interact with clients in a respectful, compassionate, and culturally aware manner while maintaining a welcoming office environment
Safeguard sensitive client and organizational information by following strict confidentiality standards at all times

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support planned giving activit...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support position with responsibility for data entry, reporting, and document coordination
Proficiency with Microsoft Excel and Microsoft 365 for tracking information, organizing data, and producing reports
Hands-on experience using Adobe Acrobat to create, edit, and manage digital documents
Background in invoice handling and general office administration
Familiarity with donor records, nonprofit operations, or environments involving fundraising support
Exposure to estates, trusts, or planned giving activities is strongly preferred
Strong attention to detail with the ability to manage sensitive information accurately and confidentially

Job Responsibility

Coordinate administrative support for planned giving operations, ensuring records, documents, and communications are organized and up to date
Maintain donor and fundraising data, prepare regular activity reports, and help monitor production results tied to giving initiatives
Track marketing efforts and organize related materials so teams can easily locate and use electronic assets and reference documents
Catalog internal policies, procedures, and forms while helping improve document control and digital accessibility across the office
Manage invoice processing and related administrative follow-up with a high level of accuracy and timeliness
Digitize paper-based files and assist with maintaining reliable electronic records for donor, estate, and trust-related documentation
Use Excel and Microsoft 365 tools to compile information, generate reports, and support daily administrative workflows
Prepare, edit, and maintain PDF documents and forms using Adobe Acrobat for efficient distribution and storage

Administrative Assistant

We are looking for an Administrative Assistant to support legal and administrati...

Location

United States , Kansas City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative, clerical, or office support roles
Strong keyboarding and data entry skills with careful attention to detail
Excellent written communication skills, including spelling, grammar, and proofreading ability
Proficiency with Microsoft Office applications such as Word, Excel, Outlook, SharePoint, and Teams
Ability to manage competing priorities and remain organized while supporting multiple stakeholders
Strong customer service and interpersonal skills, with the ability to communicate effectively with diverse populations
High degree of professionalism, discretion, and sound judgment when handling confidential information
Experience in legal, nonprofit, or social services environments, bilingual ability such as Spanish, or familiarity with case management platforms is preferred

Job Responsibility

Support attorneys, paralegals, and leadership with day-to-day administrative tasks across multiple practice areas and teams
Draft, format, and proofread letters, notices, and other written materials with a high standard of accuracy
Sort and distribute incoming correspondence, identify urgent deadlines, and ensure time-sensitive items reach the appropriate staff promptly
Monitor office supply levels, place replenishment requests, and help maintain orderly shared workspaces
Arrange business travel and lodging as needed for team members
Organize client records and case documentation in alignment with established file retention and records procedures
Enter and update information in the case management system, including setting up new matters and closing files when appropriate
Answer calls, respond to routine questions, coordinate appointments, and provide backup coverage for front-desk or intake functions when needed
Interact with clients in a respectful, compassionate, and culturally aware manner while maintaining a welcoming office environment
Safeguard sensitive client and organizational information by following strict confidentiality standards at all times

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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Administrative Assistant (Nonprofit)

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