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Easterseals Arkansas Logo Easterseals Arkansas · Office Administration

Administrative Assistant/Medical Records Coordinator

United States, Little Rock · Job Posted June 15, 2026
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Job Description

Summary: Oversees and maintains the medical records of individuals served and provides administrative support for Children’s Rehabilitation Center (CRC). Assists in the daily operations of the program by performing the following duties: Essential Duties and Responsibilities include the following. Other duties may be assigned.

Job Responsibility

  • Oversees and maintains the medical records of individuals served and provides administrative support for Children’s Rehabilitation Center (CRC)
  • Open and close the lobby based on times set by the director or assistant director
  • Ensure that the lobby, office and surrounding workspaces are maintained in a professional, safe, and organized manner
  • Develop and maintain systems and procedures to ensure the office operates in an organized and efficient manner
  • Greet, check-in, and provide support to all visitors
  • Screen employees and visitors entering the building following approved guidelines in place at the time
  • Receive and route all calls, messages, and emails to the appropriate staff
  • Ensure that requests for information are routed to the appropriate staff
  • Assist with routine correspondence and mailings
  • Prepare IPPs, maintains IPP binder, and obtains and files consents and authorizations
  • Assists in mailing of documents and other correspondence to parents or guardians
  • Maintain a contact list of individual served and their families/guardians
  • Order approved departmental supplies
  • Responsible for petty cash
  • Prepares notebooks for admissions and discharges
  • Creates Medical Records chart and electronic folders for new individuals
  • Complete and submit PASSE concurrent reviews
  • File program and financial records
  • Maintain a neat, orderly, and secure medical records room
  • Transcribe IDT notes
  • Copy and disseminate requested Medical/Program information to other agencies
  • Oversee security, preservation, and maintenance of confidential files
  • Maintain rosters and card indexes on admitted and discharged clients
  • Establish, maintain, and monitor residential records according to ICF/IID standards
  • Conduct routine chart audits
  • Supervises Medical Records staff

Requirements

  • High school diploma or general education degree (GED)
  • and three to five years administrative support experience with supervisory experience
  • Knowledge of Microsoft Word Processing software and Excel Spreadsheet software
  • Ability to type accurately 50 wpm
  • Knowledge of medical terminology
  • Ability to operate standard office equipment
  • Strong interpersonal skills
  • Ability to interact with public in positive manner
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