CrawlJobs Logo
MMC Group LP Logo MMC Group LP · Office Administration

Administrative Assistant - Manufacturing Plant

United States, Clackamas 21.00 - 22.00 USD / Hour · Job Posted June 02, 2026
Apply Position
Job Link Share

Job Description

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support the daily operations of a busy manufacturing facility. This position serves as a key administrative resource for plant operations, employee support, payroll processing, compliance activities, and front-office administration. The ideal candidate will possess strong organizational skills, excellent customer service abilities, and the ability to effectively manage multiple priorities in a fast-paced environment.

Job Responsibility

  • Serve as the primary front office contact for administrative support activities
  • Answer and direct incoming phone calls professionally and efficiently
  • Welcome visitors, vendors, and customers while providing excellent customer service
  • Receive, sort, and distribute incoming mail and correspondence
  • Manage hourly employee timekeeping records to support payroll processing
  • Track attendance and assist with payroll-related administrative functions
  • Distribute payroll checks to employees as needed
  • Process daily retail sales transactions and invoicing activities
  • Organize, scan, and maintain documentation for audits, compliance initiatives, and accounting processes
  • Support ongoing records management and file organization projects, including document preparation for off-site storage
  • Administer plant badge access requests and maintain access control records
  • Conduct badge audits and ensure access information remains accurate and up to date
  • Assist with special projects and perform additional administrative duties as assigned

Requirements

  • High School Diploma or GED required
  • Minimum of 2 years of administrative experience required
  • Proficiency with Microsoft Office Suite, including Excel
  • Strong organizational, multitasking, and problem-solving abilities
  • Excellent verbal and written communication skills
  • Professional customer service and interpersonal skills
  • Ability to work independently and manage competing priorities
  • Manufacturing or production environment experience preferred
  • Previous payroll or employee timekeeping experience is a plus
  • Experience with ERP systems such as M3, Workbrain, or Power BI is preferred but not required

Nice to have

  • Manufacturing or production environment experience preferred
  • Previous payroll or employee timekeeping experience is a plus
  • Experience with ERP systems such as M3, Workbrain, or Power BI is preferred but not required

What we offer

  • Medical, dental, and vision coverage
  • Life and disability insurance
  • Additional voluntary benefits
MMC Group LP - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant - Manufacturing Plant

8 matching positions

New

HR Generalist

We are looking for an experienced HR Generalist to support a manufacturing site ...
Location
Location
United States of America , Lebanon
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an HR Generalist or similar human resources role within a plant, distribution, or other operational environment
  • Strong background in employee relations, including support for attendance management, performance concerns, and supervisor coaching
  • Experience recruiting for hourly roles
  • Working knowledge of onboarding, HR administration, benefits support, and HRIS data management
  • Ability to work onsite in Lebanon, Indiana five days per week throughout the contract period
  • Comfortable operating in a fast-paced environment that requires resilience, sound judgment, and clear, detail-oriented communication
  • Ability to manage sensitive situations with discretion and escalate issues appropriately when needed
Job Responsibility
Job Responsibility
  • Manage full-cycle recruiting for hourly manufacturing positions, from sourcing candidates through interview coordination and hiring support
  • Partner with supervisors and site leadership to address employee relations matters, including attendance concerns, workplace conduct, and performance issues
  • Lead onboarding activities for new hires and help ensure a smooth orientation experience for employees joining the plant
  • Support HR administration such as maintaining employee records, assisting with benefits-related processes, and updating information within HR systems
  • Provide day-to-day guidance to front-line leaders on HR policies, documentation, and appropriate escalation of workforce issues
  • Contribute to the smooth operation of the HR function by assisting with administrative tasks that support the plant environment as needed
  • Respond to urgent workforce matters in a timely manner and coordinate with supervisors when issues arise outside of standard business hours
  • Work collaboratively with plant leadership in a high-accountability setting and help maintain consistent HR support across the site
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
Read More
Arrow Right
New

Plant Controller (Multi-Site)

Location
Location
Canada , Granby
Salary
Salary:
102446.00 - 128058.00 USD / Year
thehersheycompany.com Logo
The Hershey Company
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Knowledge of generally accepted accounting principles and corporate financial policies
  • Strong analytical and problem-solving skills
  • Good communication and leadership skills, ability to work with and/or supervise a variety of people
  • Strong computer skills (Advanced Excel and PowerPoint)
  • SAP experience preferred
  • B.S. in Accounting, Finance, Business Administration or related field required
  • Advanced degree preferred
  • CMA, or CPA preferred
  • Knowledge of US GAAP standards
  • Bilingualism (French/English), both written and spoken
Job Responsibility
Job Responsibility
  • Direct the plant's financial operations and assist Plant Management in improving plant costs through effective budgeting and analysis and by monitoring plant performance
  • Manage the support of plant operations and provide for a sound internal financial controls environment
  • Plant and line performance monitoring and control
  • Assure proper monitoring and financial performance of the Plant is accomplished
  • Direct the reporting and analysis of the Plant’s financial and inventory performance monthly in compliance with US GAAP
  • Provide leadership and direction in investigating and understanding all major manufacturing variances
  • Provide analytical support to make timely decisions
  • Provide analysis and leadership in business development such as margin improvement initiatives
  • Forecasting/budgeting and planning
  • Lead and direct the preparation and presentation of annual budgets and quantitative standards
What we offer
What we offer
  • Market-competitive base salary
  • Performance-based incentives
  • Comprehensive, competitive benefits package designed to support overall physical, mental, and financial well-being
  • Fulltime
Read More
Arrow Right

Sr. Plant Accountant/Product Line Controller

We are looking for a Sr. Plant Accountant/Product Line Controller to lead site-l...
Location
Location
United States , Greenwood
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Accounting, Finance, Business, or a related field
  • At least 3 years of experience in finance, accounting, or plant administration, with manufacturing exposure strongly preferred
  • Hands-on knowledge of manufacturing cost accounting, including standard costing, cost variance analysis, and month-end close activities
  • Experience with budgeting, forecasting, financial reporting, and inventory controls in an operational environment
  • Proficiency in Microsoft Excel and ERP or financial systems
  • experience with Microsoft Dynamics 365 is an advantage
  • Ability to manage multiple priorities, meet deadlines, and work effectively both independently and in collaboration with cross-functional teams
  • Strong analytical, communication, and problem-solving skills with close attention to detail
  • Familiarity with shipping and invoicing documentation for domestic and international transactions is beneficial
Job Responsibility
Job Responsibility
  • Lead plant financial activities by preparing accurate monthly results, recording journal entries, and completing account reconciliations and analysis
  • Evaluate manufacturing performance through detailed review of standard costs, cost rolls, and material, labor, and overhead variances, providing clear explanations to management
  • Oversee inventory accuracy by maintaining effective controls, coordinating physical inventory counts, administering cycle count programs, and analyzing inventory movements and discrepancies
  • Partner with plant and finance leadership to build budgets, update forecasts, and monitor profit and loss performance for assigned operations and product lines
  • Support capital investment tracking by reviewing project spending, assisting with forecasts and reporting, and conducting post-completion financial assessments with project stakeholders
  • Prepare recurring and ad hoc financial reports, including monthly and quarterly reviews, presentations, and cost updates for local factory leadership
  • Assist production and operational teams across multiple locations with financial analysis, performance insights, and decision support
  • Maintain and support local financial systems and periodic year-end processes to help ensure consistent and dependable reporting
  • Coordinate customer-related financial administration tied to order processing, invoicing, credits, and domestic as well as international shipment documentation for equipment and spare parts
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Access to top jobs
  • Competitive compensation
  • Fulltime
Read More
Arrow Right

Entry Level HR/LR Business Partner

As a member of GM's Human Resources team, you will assist assigned business func...
Location
Location
United States , Arlington
Salary
Salary:
Not provided
gm.com Logo
General Motors
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s Degree required
  • specialization in HR or Labor Relations preferred
  • 1+ year of labor relations experience, preferably in automotive
  • Foundational knowledge of a wide range of HR practice areas
  • Proficient with Data Analysis, and possess strong Microsoft Excel skills
  • Demonstrated analytical, organizational, and project management skills
  • Interpersonal skills in facilitation, negotiation, and conflict resolution
  • Proven ability to work independently, take initiative, and work to plan
  • Excellent written and verbal communication skills
  • Competencies: Influencing without Authority, Managerial Courage, Action Oriented, Comfort around Higher Management, and Dealing with Ambiguity.
Job Responsibility
Job Responsibility
  • Assist in administering the provisions of agreements between union and management
  • Advise management and other plant personnel on matters related to Union-Management relationships, and contractual provisions
  • Maintain records pertinent to Labor Relations
  • Assist in local negotiations preparation
  • partnering with operations to identify strategic initiatives
  • Coordinate the activities of various departments involved in resolving employee grievances
  • Assist in organizing information for cases relative to Management’s position within the grievance procedure
  • Participate in special investigations as needed
  • Coordinate with plant and unit management on matters concerning hourly team members
  • Provide guidance and resolution to conflicts
  • Fulltime
Read More
Arrow Right

Analyst, Accounting Controls

The purpose of this position is to effectively manage, control, analyze, and acc...
Location
Location
United States
Salary
Salary:
Not provided
thehersheycompany.com Logo
The Hershey Company
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong Analytical skills
  • Knowledge of accounting and policies and procedures
  • Strong Excel skills and competence with other Microsoft functionality
  • Strong computer skills – comfortable using various systems
  • Excellent interpersonal and communication skills, including the ability to effectively communicate with Management and external auditors
  • Ability to synthesize massive amounts of data into clear, concise, conclusions for management
  • Experience with an ERP systems (SAP) a plus
  • Bachelor’s degree in Accounting, Finance, Business Administration or equivalent
  • At least 1-3 years of experience in other financial positions, and a minimum of 1 year of Cost Accounting in a Manufacturing Environment
  • Previous experience working with Accounting, Sales and Finance in consumer production industry is a plus
Job Responsibility
Job Responsibility
  • Effectively manage, control, analyze, and account for costs within the inventory section of the Balance Sheet along with the Cost of Goods Sold and Distribution sections of the P&L: (1) Standard Costing, (2) Purchase Price Variances, (3) Inventory valuation, and (4) Warehousing for Coman, Copack and Distribution Centers
  • Accurately reconciling and accruing for costs in line with GAAP requirements
  • Providing insights into processes impacting the accounting/reporting function
  • Compliance in the internal control environment (including SOX controls)
  • Assisting in month-end close related to inventory, COGS (Cost of Goods Sold), and/or Distribution
  • Reconciling inventory adjustments from co-manufacturing plants to assure proper classification within the financial statements and all co-man billbacks are processed
  • Periodic reconciliation of all inventory location portals to Company software system
  • Complete periodic sample counts within control policy parameters at plants with Company owned product
  • Reconcile plant production, shipments, and receipt of goods from manufacturer’s software system to Company software system
  • Analyzing cost and operational trends to identify opportunities for process improvement and cost savings
Read More
Arrow Right

Network Engineer

We are looking for a Network Engineer to provide hands-on infrastructure support...
Location
Location
United States , Bridgewater
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience supporting infrastructure, networking, and systems in an enterprise or industrial environment
  • Strong troubleshooting background with Cisco networking technologies, including routers, security appliances, Catalyst, and Meraki solutions
  • Experience working with Alcatel networking equipment and a solid understanding of core networking concepts across all seven OSI layers
  • Hands-on ability to diagnose layer 1 and physical network issues, including cabling, patching, and connectivity testing
  • Familiarity with Windows server administration, including Active Directory and VMware-based environments
  • Comfortable working fully onsite in a plant or manufacturing setting and moving between multiple buildings during the workday
  • Able to perform effectively in a high-urgency operational environment with strong communication, adaptability, and sound judgment
  • Willingness to participate in weekend and after-hours support rotation as part of a 24/7 operations team
  • All applicants applying for U.S. job openings must be legally authorized to work in the United States
Job Responsibility
Job Responsibility
  • Deliver daily technical support for infrastructure across a multi-building manufacturing site, ensuring reliable operation of network and related systems
  • Diagnose and resolve network performance, connectivity, and administration issues with an emphasis on maintaining stable campus-wide service
  • Administer and support Cisco platforms, including Catalyst and Meraki, as well as Alcatel network equipment used throughout the environment
  • Investigate wireless access problems, port-level issues, and physical connectivity concerns by performing hands-on cabling, patching, and trace work
  • Partner with external vendors and service providers to address telecom and infrastructure-related incidents, maintenance, and escalations
  • Provide Windows-based systems support involving Active Directory, virtualization platforms, and enterprise server hardware in operational environments
  • Assist manufacturing and laboratory users by troubleshooting infrastructure and endpoint technology issues that affect day-to-day production support
  • Participate in after-hours and weekend on-call coverage for a continuously operating facility, responding to urgent technical needs as required
  • Take ownership of issues through resolution while recognizing when coordination or escalation is necessary to restore service efficiently
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
  • Fulltime
Read More
Arrow Right

Purchasing Specialist I

This position is responsible for the tactical execution of the planning/replenis...
Location
Location
United States , Charlotte
Salary
Salary:
Not provided
owenscorning.com Logo
Owens Corning
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • BA/BS – Business Administration / Supply Chain Management
  • 3+ years of experience in purchasing, supply chain management
  • 2-3 years of experience in a manufacturing environment
  • Proficiency in the use of Microsoft applications: Excel, Word, Power Point, Access, Outlook
  • Knowledge of APICS/ASCM practices and principles
  • Previous experience with process improvements utilizing Lean Manufacturing/Kaizen techniques
  • Demonstrated ability to work across all levels of the organization and to build solid supplier relationships
Job Responsibility
Job Responsibility
  • Complete daily replenishment activities to support raw materials requirements for the various manufacturing sites
  • Set and manage planning parameters (contract pricing, safety stock, min/max, lead times, forecasts, MOQ’s etc.) in the planning systems
  • Generate purchase orders as a planner using Owens Corning’s ERP systems
  • Optimize inventory investment for assigned product lines across manufacturing sites
  • Responsible for timely planning of materials including forecast communication to suppliers (MRP, Min/Max, VMI, Special Order)
  • Build effective supplier relationships and communication to ensure proper inventory levels, on-time shipments and deliveries
  • Work to build a solid relationship with global sourcing teams to understand and execute material sourcing strategies
  • Drive total cost of ownership through enforcement and use of national agreements, supplier relationship management on issues and inventory requirements
  • Manage transition and timing of product offering changes across manufacturing sites
  • Maintain delivery confirmations and acknowledgements to ensure timely deliveries, resolving and shortage issues with the suppliers
Read More
Arrow Right

Maintenance Admin Associate

Maintain maintenance spare parts inventory and tool inventory. Order stock, and ...
Location
Location
United States , Goodyear
Salary
Salary:
16.97 - 26.25 USD / Hour
campbells.com Logo
THE VAIL CORPORATION
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • One year certificate from college or technical school
  • Preferred one-year related experience in Parts room operations
  • Prior mechanic experience preferred or possesses extensive knowledge of common manufacturing plant parts and materials
  • Must have SAP software experience
  • Preferred Ariba experience
  • Must have Microsoft Office experience, Word, PowerPoint, Excel experience
  • Must have valid Drivers License
  • Ability to obtain PIE certification 30-90 days after employment
  • Must use shop equipment and materials properly
  • Employee is consistently at work and on time
Job Responsibility
Job Responsibility
  • Maintain maintenance spare parts inventory and tool inventory
  • Order stock, and non-stock parts
  • Receive, and issue parts, stock shelves, and maintain inventory records and reports, utilizing SAP program
  • Maintain tool room, issuing and receiving, upkeep and accounting for all Maintenance Department tools and equipment
  • Maintain accurate records for maintenance department
  • Miscellaneous typing and filing as required
  • Backup Maintenance Parts Coordinator as needed
  • Generate parts usage reports
  • Generate financial reports for Maintenance spend
  • Assist with cycle counting as needed
What we offer
What we offer
  • competitive health, dental, 401k and wellness benefits beginning on the first day of employment
  • Fulltime
Read More
Arrow Right