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Robert Half Logo Robert Half · Office Administration

Administrative Assistant IV

United States, Moline Employment contract · Job Posted May 27, 2026
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Job Description

Are you a highly organized professional who enjoys supporting leadership and keeping operations running smoothly? We’re looking for an experienced Administrative Assistant to step into a high-impact role supporting department leaders in a fast-paced, professional environment. This is a great opportunity for someone who thrives on responsibility, values confidentiality, and wants long-term growth potential.

Job Responsibility

  • Manage calendars, schedule meetings, and coordinate travel for department leaders
  • Serve as a key point of contact by handling inquiries and resolving issues professionally
  • Prepare reports, correspondence, and presentations—often involving confidential information
  • Organize and maintain records, databases, and files for accuracy and accessibility
  • Support workflow by tracking priorities, deadlines, and follow-ups
  • Coordinate meetings, events, and team activities
  • Communicate on behalf of leadership and interact with internal and external stakeholders
  • Assist with projects, data analysis, and process improvements
  • Help create a positive workplace experience through team support and coordination efforts

Requirements

  • Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
  • Excellent communication and relationship-building abilities
  • Strong planning, organization, and multitasking skills
  • High attention to detail and accuracy
  • Ability to handle sensitive and confidential information
  • Self-motivated, proactive, and dependable

Nice to have

  • 3–5 years of professional administrative experience
  • Postsecondary education

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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