Administrative Assistant IV Job at University of Rochester (Rochester)

Office Assistant IV

This position provides advance-level clerical, administrative support and relate...

Location

United States , Washington, D.C.

Salary:

56629.00 - 86938.00 USD / Year

American Federation of State, County and Municipal Employees

Expiration Date

Until further notice

Requirements

High school graduate or equivalent and a minimum of (5) five years of office experience plus general knowledge of office and organizational procedures or any equivalent combination of education and experience which provides the required knowledge, skills and abilities.
High level proficiency in MS Office Suite (Outlook, Word, Excel and PowerPoint) and MS OneDrive/SharePoint.
Excellent knowledge of office and organizational procedures.
Basic knowledge of office equipment such as reproduction and telephones.
Must be able to independently complete assignments and work under pressure to meet tight schedules.
Strong ability to proofread documents and compose correspondence.
Strong written and oral communication skills.

Job Responsibility

Office support tasks including sorting and delivering mail, answering department main phone line, scanning, copying, electronic filing, office supply ordering, payment and purchase order processing, processing staff time off and business card requests.
Edit, format, and distribute department communication from the department’s management team to internal and external distribution lists.
Update department staff contact materials and email groups. Maintain the Affiliate Political and Legislative Directors contact list. Create online survey forms.
Act as a backup to the Administrative Assistant.
Assist management and staff with travel authorizations, travel arrangements, and expense reporting.
Support calendar and scheduling for management team to include in person and virtual meetings via Teams, Zoom, and other similar technology. Assist with logistics, supplies, and creation of materials for meetings and conferences.
Assist with training new staff and apprentices on calendar coordination, travel and advance forms, time and attendance submission, and other office procedures.
Assist with training and meeting coordination with department managers and staff.
Maintain tracking spreadsheets for department budgets, contracts, off-site storage, and staff completion for various yearly reports.
Provide administrative/organizational support for the department’s “Get Out the Vote” (GOTV) activity and other major department efforts.

What we offer

List of benefits

Fulltime

Office Assistant IV

This position performs advance-level clerical, administrative and related work a...

Location

United States , Washington, D.C.

Salary:

54980.00 - 84406.00 USD / Year

American Federation of State, County and Municipal Employees

Expiration Date

Until further notice

Requirements

High school graduate or equivalent
Minimum of five (5) years of office experience
General knowledge of office and organizational procedures
High level proficiency in MS Office Suite, especially Excel, MS Access
Proficiency in other databases and software programs
Ability to use MS Outlook, including the calendar program
Ability to perform accurate data entry into databases
Excellent knowledge of office and organizational procedures
Must be able to independently complete assignments and work under pressure to meet tight schedules
Sufficient written and oral communication skills to exchange routine information

Job Responsibility

Performs and completes special projects in an effective and timely manner
Creates/produces tables, documents, reports and charts
Maintains and prepares statistical information and complex reports
Prepares correspondence, queries, reports and other office forms, from draft to final form
Pays close attention to details, as well as grammar and punctuation
Routes final correspondence
Processes information by comparing, calculating and/or transferring information to other data sources and ensures accuracy of data transfer
Prepares and processes invoices for payment according to the approved budget and guidelines
Prepares EAFs and APTs for payment
Acquire checks

What we offer

List of benefits

Fulltime

New

Administrative Assistant IV

As a community, the University of Rochester is defined by a deep commitment to M...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate's degree and 2 years of relevant administrative experience required
Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Strong technical skills, including a high level of proficiency in Microsoft Office required

Job Responsibility

Serves as administrative assistant to a singular leader
Provides general administrative support
Maintains and files reports and other information
Schedules and coordinates logistical support for conference calls and meetings
Makes travel arrangements
Provides word processing and other document preparation services
Locates and retrieves information in support of management and technical staff
Manages complex calendars, schedules high-level meetings, and coordinates travel arrangements
Manages the clerical records and other support services
Represents assigned leader in contact with internal and external partners

Fulltime

Campus Assistant Director, Student Services

At American Career College, we share a passion for students and transforming hea...

Location

United States , Ontario

Salary:

70153.30 - 101733.10 USD / Year

American Career College

Expiration Date

Until further notice

Requirements

Three to five years’ experience in an academic setting, preferably with some management-level responsibilities involving student service administration/relations
Knowledge of applicable databases and computer application systems to supply the most accurate information, reports and projections
Knowledge of state, federal and local laws/regulations relating to programs, governmental compliance and other regulatory standards such as Title IV, ABHES, BPPE and other accreditation standards is preferred
Bachelor's degree in education, administration, business management, psychology, sociology, social work, communications, or related field required

Job Responsibility

Collaborating with leadership and campus stakeholders to develop, implement, and oversee student services initiatives that support the student lifecycle from entry and persistence through completion
Providing direct support for key student services activities such as orientation, attendance and retention, re-entry, recognition, advising, probation, hearings and appeals, satisfactory academic plan (SAP) and leave of absence (LOA) management, and commencement ceremonies
Conducting regular student satisfaction reviews and collaborates with educational leadership to resolve areas of concern
Coordinating student organizations and activities
Supports campus policies and procedures compliance with regulatory, state and accrediting bodies

What we offer

medical
dental
vision
flexible spending accounts
401(k) match
paid time off
holidays
parental leave
tuition reimbursement
adoption assistance

Fulltime

New

Administrative Assistant IV

Serves as the administrative assistant to at least 3 faculty members in the Divi...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate's degree and 2 years of relevant administrative experience required
Bachelors degree preferred
Or equivalent combination of education and experience
At least 2 year of relevant administrative office experience required
Excellent communication skills, including written communication, and willingness to quickly learn and adapt to new systems and changes in institutional priorities and policies required
Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Ability to exercise independent judgment
attention to detail

Job Responsibility

Proactively and effectively manage the time and calendar for the at least 2 faculty members, choosing or recommending among competing demands on time, referring matters to be handled by others and controlling access to them
Represents the faculty in contacts with University leaders, other faculty, government officials, relaying (and often anticipating) instructions, preferences and concerns, and obtaining reports or recommendations
Assures that University officials and others concerned are informed of decisions
Anticipates the needs from and obtains background material for decisions and conferences
Compiles, edits, checks for accuracy material for reports, grants, correspondence, publications and presentations
Prepares, maintains and updates essential faculty based documents, including CVs, NIH biosketches, Other Support, mentoring tables, grants and funding tables, ongoing projects tables, etc
Preparing and submitting publications to MyNCBI as needed to maintain compliance with NIH Public Access Policy
Assists assigned faculty with grant preparation and submission documents, preparing PowerPoint slides, scientific papers, presentations, and other documents
Manages the tracking and renewal of memberships to professional organizations
Coordinate all travel arrangements and manages reimbursement process

Fulltime

New

Administrative Assistant IV

Under the direction of the Executive Director and the Director of Transplant Res...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate’s degree required
2 years relevant administrative experience required
Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Strong technical skills, including a high level of proficiency in Microsoft Office required

Job Responsibility

Complex Calendar Management & Meeting Scheduling
Office administration & High-level support for Director
Finance Support
Meeting & Event Management
Other Divisional/Institute Support

Fulltime

New

Department Coordinator IV

This position is responsible for supporting the Division of Geriatrics & Aging, ...

Location

United States of America , Albany

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate degree preferred
3 years of progressively responsible administrative support, including lead experience required
Equivalent combination of education and experience preferred
Proficiency with Microsoft Suite, File Maker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc., Required
Office procedures
database entry principles
customer service and public relations principles
principles of math
mailing
and distribution methods

Job Responsibility

Supporting the Division of Geriatrics & Aging, UR Aging Institute (URAI) and their Chief/Director and Administrator
Providing administrative and office support to Division and URAI leadership for administrative, educational, and patient care functions
Supporting the activities of the Medical Services program
Managing time and calendars within the UR Aging Institute for the Director and Administrator
Scheduling meetings for Director and Administrator
Assisting in the planning of events and conferences
Plans and attends IBERO events with URAI Director and other division staff to support community engagement efforts
Anticipates the need for, and obtain, background material for conferences and meetings
Gathers, draft and update departmental information to create PowerPoint presentations for meetings
Coordinates travel, lodging and interview schedules for recruitment efforts

Fulltime

Physician assistant or nurse practitioner - concierge emergency medicine

In the role of an Advanced Care Provider (Physician Assistant/Nurse Practitioner...

Location

United States , San Francisco

Salary:

90.00 - 105.00 USD / Hour

Sollis Health

Expiration Date

Until further notice

Requirements

Bachelor’s Degree, required
Graduate of an accredited PA or NP program, required
Physician Assistant or Nurse Practitioner state license and ability to practice in California State
Preferred 2-3 years of Physician Assistant or Nurse Practitioner experience in emergency departments and/or urgent care centers
BLS, ACLS, PALS certification required upon hire
Strong clinical skills
Tech savvy with the ability to use and or learn our systems including but not limited to Slack, Athena Health, Salesforce and Humanity etc.
Superb technical skills, including phlebotomy, peripheral IV placement, medication administration
Ability to be adaptable and work in a fluid, multitasking environment
Strong process and organizational skills

Job Responsibility

Perform medical evaluations and formulate a differential diagnosis and treatment plan for urgent and emergent care within the scope of emergency medicine, as requested
Perform medical procedures that include obtaining IV access (including administration of fluids and medications), splinting, suturing, phlebotomy, performing POC testing, and performing EKGs
Formulate a differential diagnosis and treatment plan to occur in the patient’s home or other setting outside of a medical clinic setting for urgent and emergent care within the scope of emergency medicine
Triage incoming patients needs, access to their concerns and determine the right course of action, in center, virtual or at home care
Perform video Telemedicine consults when appropriate
Work closely with a team of Physicians, nurses, and technicians to discuss your assessment
Assess and treat Covid-related cases which includes obtaining clinical samples to test for the virus, performing point of care testing , obtaining blood for antibody blood tests, providing general symptom management and recommendations
Document clinical evaluation and treatment in the electronic health record, AthenaHealth
Work closely with the Medical Director and other clinical team members to ensure all policies are adhered to and that you deliver quality care in an innovative setting
Coordinate additional care with our After Care, and house calls teams or with one of our Medical Partners

Parttime

Administrative Assistant IV

University of Rochester

Location:
United States of America , Rochester

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 21, 2026

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