Administrative Assistant IV

• Serves as administrative assistant to a singular leader
• Provides general administrative support
• Maintains and files reports and other information
• Schedules and coordinates logistical support for conference calls and meetings
• Makes travel arrangements
• Provides word processing and other document preparation services
• Locates and retrieves information in support of management and technical staff
• Manages complex calendars, schedules high-level meetings, and coordinates travel arrangements
• Manages the clerical records and other support services
• Represents assigned leader in contact with internal and external partners
• Anticipates the needs from and obtains background material for decisions
• Conducts research and compiles data for reports and presentations
• Edits and checks accuracy of material for reports, correspondence, publications, and speeches
• Prepares and signs routine correspondence
• Composes correspondence on policy or other substantive matters
• Represents the college or department in requisitioning and arranging for administrative and other service
• Serves on committees concerned with administrative reports
• Edits and publishes notices, departmental regulations, announcements, and minutes of department meetings
• Coordinates the clerical and other support services of the office
• May supervise up to two other administrative staff
• Handles confidential and sensitive information with discretion
• Assists in planning, coordinating, and executing departmental projects and events

• Associate's degree and 2 years of relevant administrative experience required
• Ability to maintain confidentiality required
• Exceptional organizational, time management and administrative skills required
• Strong communication skills, both verbal and written required
• Strong technical skills, including a high level of proficiency in Microsoft Office required

Bachelor's degree preferred