Administrative assistant in construction, Randstad

Administrative assistant in construction

Randstad

Location:
Canada, Montréal

Category:
Construction

Contract Type:
Employment contract

Salary:

60000.00 - 70000.00 CAD / Year

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Job Description:

Under the supervision of the Project Director and the Project Manager, the administrative assistant in project management will provide essential support to the project management team. You will be responsible for various administrative tasks related to the management of construction projects.

Job Responsibility:

Manage administrative correspondence relating to construction projects
Monitor contracts/subcontracts and ensure their transmission to stakeholders until signature
Issue applicable contracts and confirm bills of materials
Prepare purchase orders, obtain approvals and distribute them
Gather and process invoices: match them to contracts/purchase orders, code them and forward them to accounting for processing
Document and update shop drawing workflows
Write the minutes of site and coordination meetings, then distribute them to the people concerned
Ensure physical mobilization and demobilization on construction sites (furniture, office supplies, telephone lines, etc.)
Keep plans and specifications up to date, and ensure the distribution of revisions
Prepare site summary documents and archive projects as directed
Manage and update the project management directory
Classify documents and correspondence in customer files

Requirements:

2 to 3 years of experience in a similar position
Construction experience strongly desired
Bilingualism both oral and written
Knowledge of the Ms Office Suite
Organizational skills, attention to detail, and ability to work under pressure with deadlines
Autonomy, proactivity and ability to work in a team

What we offer:

4 weeks of vacation
Group insurance (including a health spending account!)
50% refund of membership to a fitness club or activity
Dynamic culture
Summer hours
Parking available
Brand new office

Additional Information:

Job Posted:
April 28, 2025

Expiration:
May 15, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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