Administrative Assistant III Job at Airswift Sweden (Spring)

Word Processor III

The Word Processor III provides a comprehensive administrative support to the FA...

Location

United States , Oklahoma City

Salary:

Not provided

Chickasaw Nation Industries, Inc (CNI)

Expiration Date

Until further notice

Requirements

Must be able to obtain a FAA clearance (VAP) investigation for access to facilities, equipment and property
High school diploma or general education degree (GED) and a minimum of three to five (3-5) years relevant experience and/or training, or equivalent combination of education/experience
Ability to type at least 45 WPM
Knowledge of Transcription/Dictaphone
Ability to recall, retrieve, and communicate detailed information clearly and accurately

Job Responsibility

Leads the preparation of multimedia documents, manages logistical aspects like participant enrollment, coordinates speaker schedules, and creates training materials
Schedules video and teleconferencing, develops briefing materials and ensure timely distribution of recordings/edits/minutes implementing best practices for record-keeping
Provides special project support, which entails addressing queries, tracking project progress, taking meeting notes, and executing tasks
Delivers general administrative support, including timekeeping, assisting with travel arrangements, and updating Standard Operating Procedures (SOPs)

What we offer

Medical
Dental
Vision
Company Life Insurance
Short-Term and Long-Term Disability Insurance
401(K) Immediate Vesting
Professional Development Assistance
Legal Aid Assistance Program
Family Planning / Fertility Assistance
Personal Time Off

Fulltime

Purchaser III

This temporary assignment is focused on the development of purchase orders and a...

Location

United States , Austin

Salary:

49.33 USD / Hour

ChaseSource

Expiration Date

Until further notice

Requirements

Bachelor’s degree from an accredited institution in business, public administration, or a related field
One year of relevant work experience may substitute for 30 semester hours of college credit
Minimum of two (2) years of purchasing and procurement experience in either the public or private sector within the past 10 years
Strong attention to detail and analytical skills
Excellent written and verbal communication abilities
Knowledge of procurement laws and best practices in Texas
Ability to manage multiple priorities and meet tight deadlines
Proficiency in Microsoft Office Suite and office equipment, including scanning and document filing
Strong background in public procurement
Technical proficiency in procurement systems

Job Responsibility

Develop and manage purchase orders and assist with CAPPS system implementation
Populate data into the electronic purchasing database and ensure ongoing data maintenance
Coordinate the preparation, review, and tracking of purchase orders, including issuance of change orders and communication of order status
Review requisitions for accuracy and compliance with procurement regulations
Prepare and evaluate bids and quotes
tabulate results to determine the best value offers
Collaborate with vendors and internal agency divisions to coordinate procurement processes
Maintain and audit procurement reports, records, and purchasing files
Monitor and interpret applicable legal and regulatory requirements
May assist with the preparation of statutorily required procurement reports

Fulltime

New

Administrative Assistant III

The Administrative Assistant III is responsible for providing administrative sup...

Location

United States , Sacramento

Salary:

22.12 - 26.00 USD / Hour

InnovAge

Expiration Date

Until further notice

Requirements

8+ yrs administrative support
Advanced skill level with MS Teams & Office (Outlook, Word, Excel)
Strong grammar, spelling, punctuation, editing and verbal/written communication skills
Experience managing high call volume on a multi-line phone system
Experience and use of office equipment as copiers, printers, fax machines, postage meters, scanners and computers
Experience with handling and maintaining confidentiality of various issues and/or responses and maintaining professionalism
High School Diploma/GED

Job Responsibility

Completes the opening and/or closing of the office
Answers and directs all incoming calls to appropriate individuals and departments
Greets and/or directs visitors and employees to the facility
Provides general information about InnovAge programs and services to participants, families, outside agencies and the general public
Provides backup coverage to other administrative team members
Receives, sorts, scans and distributes mail and electronic faxes in a timely manner
Orders and coordinates the delivery of office supplies maintaining adequate supply
Acts as a point person in case of any emergency situation(s) that occur during office hours
Maintains various files and ensures that records are filed correctly and in a timely manner
Coordinates and organizes office space, equipment, supplies and forms

What we offer

medical, dental and vision insurance
short and long-term disability
life insurance and add
supplemental life insurance
flexible spending accounts
401(k) savings
paid time off
company paid holidays

Fulltime

Backup Engineer III-IN

About Rackspace Technology: We are the multicloud solutions experts. We combine ...

Location

India

Salary:

Not provided

Rackspace

Expiration Date

Until further notice

Requirements

Storage Administration: Experience with NetApp, Dell Isilon, Data domain
Backup Solutions: Hands-on experience with Veritas NetBackup, Commvault, Cohesity
Protocols: Strong knowledge of NFS, CIFS, iSCSI, FC, RAID, Object Storage
Proven experience with enterprise-scale deployments and hybrid environments
Strong communication and collaboration skills to work across IT teams

Job Responsibility

Operate and maintain the backend infrastructure of numerous backup environments running Cohesity, Commvault, and others
Build new backup environ
Escalation points for backup client level issues
Assess current storage infrastructure and create plans for optimization and modernization
Maintain & patch current Commvault & Cohesity infrastructures
Ability to assist Backup Administrators with their escalations and troubleshoot complex issues
Collaborate with managed service providers to ensure consistent and reliable storage and backup operations
Experience in capacity planning, utilization analysis, and optimization efforts for storage environments
Integrate various storage technologies (SAN, NAS, Object Storage) with enterprise backup systems
Ensure data protection, backup, and disaster recovery strategies are in place and operational

Fulltime

Administrative Assistant III

This role reports to the Director of Capital Project Planning and provides day-t...

Location

Canada , Waterloo

Salary:

32.14 CAD / Hour

Randstad

Expiration Date

May 18, 2026

Requirements

College Diploma, Certificate or Equivalent in Administrative Support, Business, Finance, Human Resources or other related field
Proficient in Microsoft Excel, Microsoft Teams, and other Microsoft Office Applications including Word and Outlook
Highly organized and outgoing
Willingness to seek help to understand business processes to complete work

Job Responsibility

Data Processing and Reporting
Maintaining Inventories General Office Supplies
Expense Reporting
Travel Planning Support
Event Planning Support
Supporting General Team Requests for TIS, HR, Real Estate Support

What we offer

1-Year Contract (with strong potential for extension)
Work day is 8am-4:30pm (including 30-minute lunch break)

Fulltime

Administrative Assistant III

Brightstar has an exciting onsite opportunity at our Lacey location for an exper...

Location

United States , Lacey

Salary:

25.00 - 29.00 USD / Hour

Brightstar Lottery

Expiration Date

Until further notice

Requirements

Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel)
Positive can-do personality and ability to be forward thinking
Ability to successfully manage multiple projects simultaneously
Ability to work with all levels and personalities and tend to their individual needs
Highly organized, detail-oriented self-starter who is resourceful and can think outside the box
Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision
Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions
Build strong working relationships with colleagues, team members and staff
Self-motivated with the ability to exercise independent judgment with minimal direction from senior management
Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency

Job Responsibility

Perform general clerical functions, including answering phone calls, processing mail, greeting visitors, and managing visitor logs and badges
Coordinate and schedule travel, meetings, and appointments for staff and management
Provide timely administrative support to the GM and management team by understanding current business needs
Serve as backup Administrative Assistant for Brightstar California and Missouri sites
Support data requests and generate reports for management as needed
Calculate and post daily sales, ensuring contractual adjustments are entered
Prepare monthly A/R accruals and confirm accuracy of general ledger charges
resolve discrepancies and notify GM of reclassifications or accruals
Manage purchase order process, including vendor coordination and invoice tracking
Process and pay invoices, maintain auto-pay schedules, and reconcile monthly PCard expenses

What we offer

Medical, dental, and vision benefits start on day one of being a Brightstar employee
12 paid holidays plus 2 floating holidays per year (new hires will receive floating holidays on a pro-rated basis according to their start date)
We offer 3 weeks (15 days) of paid vacation per year, front-loaded at the beginning of each calendar year. For the first year of employment, vacation time will be prorated based on the employee's start date. Unused vacation days by the end of the calendar year will be forfeited
Accrued paid sick leave - accrue 1 hour for every 30 hours worked
401k with employer match and 100% vested day one
Company paid parental leave, life insurance, short term disability and long-term disability
Non-exempt roles are eligible for irregular discretionary bonuses
tuition reimbursement
wellness programs
identity theft insurance

Fulltime

Administrative Assistant IV

Serves as the administrative assistant to at least 3 faculty members in the Divi...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate's degree and 2 years of relevant administrative experience required
Bachelors degree preferred
Or equivalent combination of education and experience
At least 2 year of relevant administrative office experience required
Excellent communication skills, including written communication, and willingness to quickly learn and adapt to new systems and changes in institutional priorities and policies required
Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Ability to exercise independent judgment
attention to detail

Job Responsibility

Proactively and effectively manage the time and calendar for the at least 2 faculty members, choosing or recommending among competing demands on time, referring matters to be handled by others and controlling access to them
Represents the faculty in contacts with University leaders, other faculty, government officials, relaying (and often anticipating) instructions, preferences and concerns, and obtaining reports or recommendations
Assures that University officials and others concerned are informed of decisions
Anticipates the needs from and obtains background material for decisions and conferences
Compiles, edits, checks for accuracy material for reports, grants, correspondence, publications and presentations
Prepares, maintains and updates essential faculty based documents, including CVs, NIH biosketches, Other Support, mentoring tables, grants and funding tables, ongoing projects tables, etc
Preparing and submitting publications to MyNCBI as needed to maintain compliance with NIH Public Access Policy
Assists assigned faculty with grant preparation and submission documents, preparing PowerPoint slides, scientific papers, presentations, and other documents
Manages the tracking and renewal of memberships to professional organizations
Coordinate all travel arrangements and manages reimbursement process

Fulltime

Administrative Assistant III

This role is primarily onsite, with the opportunity to work remotely on Fridays ...

Location

United States , Sacramento

Salary:

21.15 - 40.93 USD / Hour

Brightstar Lottery

Expiration Date

Until further notice

Requirements

Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
Prior experience in an office-based administrative support role
Highly organized, detail-oriented self-starter with strong follow-through
Demonstrated ability to manage multiple projects simultaneously in a dynamic environment
Excellent written and verbal communication skills
Strong interpersonal skills with the ability to work effectively across all levels of the organization
Positive, proactive mindset with a strong sense of urgency and accountability
Ability to exercise independent judgment with minimal supervision
Proven ability to anticipate issues and take initiative to resolve them

Job Responsibility

Process daily, weekly, and monthly customer invoicing with a high level of accuracy and timely turnaround
Perform data entry across multiple Excel spreadsheets and SAP systems
Scan, copy, and manage sensitive and confidential documentation
Manage Office PCard expenses, including monthly reconciliation and ensuring compliance with purchasing policies
Oversee the Purchase Order (PO) process, working directly with vendors to establish POs, provide invoice payment details, and ensure accurate billing
Request vendor quotes as needed
Develop and maintain expert-level knowledge of MediusFlow to properly code and route invoices for approval
Coordinate and schedule travel, meetings, and appointments across multiple time zones
Manage complex calendars using sound judgment to optimize cadence and meeting effectiveness
Prepare meeting agendas, presentations, and logistics

What we offer

401(k) Savings Plan with Company contributions
health, dental, and vision insurance
life, accident, and disability insurance
tuition reimbursement
paid time off
wellness programs
identity theft insurance

Fulltime

Administrative Assistant III

Airswift Sweden

Location:
United States , Spring

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 15, 2026

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:April 15, 2026

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April 15, 2026