Administrative Assistant III Job at Easterseals Arkansas (Little Rock)

Administrative Assistant III

Airswift is seeking an Administrative Assistant III to support a major client in...

Location

United States , Borger

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Legally authorized to work in the job posting country
Possess a valid driver's license
Must be willing and able, with or without reasonable accommodation, to comply with the following: Travel up to 5% (local travel for office suppliers, lunch pick-ups, etc)
Operate company vehicle on site premises and/or public roads up to 10%
Work extended hours, which may include evenings, weekends, and holidays, and perform occasional duties.
Transport articles up to 50 pounds
Wear fire retardant clothing and personal protective equipment.
High School Diploma or GED equivalent

Job Responsibility

Maintain Maintenance Director's Calendar Maintain Maintenance Supervision Vacation Calendar
Maintain RMWP Recurring Meeting Schedule and Calendar Arrange lunches and training classes as required for the Maintenance Department
Arrange anniversary and retirement celebrations for the Maintenance Department Arrange travel as needed for the Maintenance Department
Manage office supplies for Maintenance Department Satellite Shops
Manage office needs (IT requests, facilities work requests, etc.) for Maintenance Department and Satellite Shops
Maintain and update Maintenance Dashboards and Metrics Reports
Oversee and Maintain Document Retention and Management (DRM) for Routine Maintenance documents and file locations
Update daily schedule delay codes in SAP, daily Maintain Planning and Scheduling Staff meeting minutes
Backfill for Contract Management Data Analyst as needed
Assist Contract Management Data Analyst as needed with annual standing work order creation and purchase order requisitions

Fulltime

Administrative Assistant III

This role reports to the Director of Capital Project Planning and provides day-t...

Location

Canada , London

Salary:

32.42 CAD / Hour

Randstad

Expiration Date

August 08, 2026

Requirements

Proficient in Microsoft Excel, Microsoft Teams, and other Microsoft Office Applications including Word and Outlook
Highly organized and outgoing
Willingness to seek help to understand the business processes to complete work
Drivers abstract required
College Diploma, Certificate or Equivalent in Administrative Support, Business, Finance, Human Resources or other related field

Job Responsibility

Data Processing and Reporting
Maintaining Inventories General Office Supplies
Expense Reporting
Travel Planning Support
Event Planning Support
Supporting General Team Requests for TIS, HR, Real Estate Support

Fulltime

Administrative Assistant Iii

Are you looking for a challenging role where you will have the opportunity to ha...

Location

Canada , Toronto

Salary:

32.00 USD / Hour

Randstad

Expiration Date

July 20, 2026

Requirements

Minimum 6 years of experience in an administrative, executive assistant, or similar role
Proven ability to learn and navigate multiple internal systems quickly (e.g., SAP, Workday, SailPoint, SharePoint, Power BI, MS Office Suite, etc.)
Strong organizational and time management skills with the ability to work and prioritize tasks independently
Excellent communication and interpersonal skills along with the ability to work collaboratively with cross-functional teams
High attention to detail and accuracy in documentation and reporting
Critical thinker with effective decision-making skills

Job Responsibility

Execute comprehensive, high-level administrative and business operations duties to support senior management
Provide vital analytical support within a functional corporate organization
Prepare detailed reports for business planning and data analysis across assigned departments
Assess operational challenges and exercise independent judgment to recommend optimized reporting methodologies
Develop and refine office management processes to enhance overall workflow efficiency
Coordinate onboarding logistics for new hires and department transfers, ensuring IT account setup, equipment allocation, and phone extensions are established
Assist project managers in developing project plans and ensuring the absolute integrity of status reports
Organize complex corporate meetings, including managing travel itineraries, lodging arrangements, and associated logistics
Manage executive calendars, scheduling priorities, and time conflicts proactively
Screen incoming communications, manage physical mail distribution, and update internal distribution lists

Fulltime

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Administrative Assistant III

We are currently seeking an experienced Administrative Assistant III to support ...

Location

United States , Cerritos

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 4+ years of progressively responsible administrative experience
Prior experience in a public agency or similar complex environment highly preferred
Strong experience with budget tracking, project coordination, purchasing, and contract administration
Proficiency in Microsoft Office (Excel, Word, Outlook) required
Ability to work independently, manage multiple priorities, and meet deadlines

Job Responsibility

Coordinate projects and track departmental budgets and expenditures
Prepare correspondence, reports, agendas, and meeting minutes
Process contracts, purchase orders, and related documentation
Manage records and maintain organized filing systems
Coordinate meetings and provide general administrative support
Interact professionally with City staff, consultants, and the public

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant III

The purpose of this role is to provide flawless support to our business unit exe...

Location

United States , Spring

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Proficient with Microsoft 365, including OneNote, SharePoint, Copilot, Powerpoint, Word and other MS apps
Ability to quickly adapt to Zoom, Emburse (Expense Reporting), TripSource (Travel Booking) and Smartsheet
Attention to detail, well-organized, self-starter able to prioritize and handle multiple tasks
Ability to work with multiple levels of management in a professional manner
Well-spoken and able to interact effectively with public and non-company personnel

Job Responsibility

Coordinate and manage the schedules of the executive and other senior leaders, ensuring availability for collaboration with collaborators and meeting project deadlines
Schedule meetings, organize logistics for internal and external meetings, including conference room bookings, catering and visitor access requests
Arrange complex travel plans, itineraries, reservations, presentation creation/review, agendas, and compile documents for meetings
Research, prioritize, and follow up on issues and concerns addressed to executives, determining appropriate actions or responses
Prioritize conflicting needs
handle matters expeditiously, proactively, and follow through on projects to successful completion under deadline pressures
Support expense management and order supplies and materials as needed
Manage/prepare org charts, flowcharts, group contact information
Manage SharePoint access requests
Adhoc requests

Fulltime

Administrative Assistant III

The Administrative Assistant III is responsible for providing administrative sup...

Location

United States , Sacramento

Salary:

22.12 - 26.00 USD / Hour

InnovAge

Expiration Date

Until further notice

Requirements

8+ yrs administrative support
Advanced skill level with MS Teams & Office (Outlook, Word, Excel)
Strong grammar, spelling, punctuation, editing and verbal/written communication skills
Experience managing high call volume on a multi-line phone system
Experience and use of office equipment as copiers, printers, fax machines, postage meters, scanners and computers
Experience with handling and maintaining confidentiality of various issues and/or responses and maintaining professionalism
High School Diploma/GED

Job Responsibility

Completes the opening and/or closing of the office
Answers and directs all incoming calls to appropriate individuals and departments
Greets and/or directs visitors and employees to the facility
Provides general information about InnovAge programs and services to participants, families, outside agencies and the general public
Provides backup coverage to other administrative team members
Receives, sorts, scans and distributes mail and electronic faxes in a timely manner
Orders and coordinates the delivery of office supplies maintaining adequate supply
Acts as a point person in case of any emergency situation(s) that occur during office hours
Maintains various files and ensures that records are filed correctly and in a timely manner
Coordinates and organizes office space, equipment, supplies and forms

What we offer

medical, dental and vision insurance
short and long-term disability
life insurance and add
supplemental life insurance
flexible spending accounts
401(k) savings
paid time off
company paid holidays

Fulltime

Administrative Assistant III

Brightstar has an exciting onsite opportunity at our Lacey location for an exper...

Location

United States , Lacey

Salary:

25.00 - 29.00 USD / Hour

Brightstar Lottery

Expiration Date

Until further notice

Requirements

Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel)
Positive can-do personality and ability to be forward thinking
Ability to successfully manage multiple projects simultaneously
Ability to work with all levels and personalities and tend to their individual needs
Highly organized, detail-oriented self-starter who is resourceful and can think outside the box
Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision
Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions
Build strong working relationships with colleagues, team members and staff
Self-motivated with the ability to exercise independent judgment with minimal direction from senior management
Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency

Job Responsibility

Perform general clerical functions, including answering phone calls, processing mail, greeting visitors, and managing visitor logs and badges
Coordinate and schedule travel, meetings, and appointments for staff and management
Provide timely administrative support to the GM and management team by understanding current business needs
Serve as backup Administrative Assistant for Brightstar California and Missouri sites
Support data requests and generate reports for management as needed
Calculate and post daily sales, ensuring contractual adjustments are entered
Prepare monthly A/R accruals and confirm accuracy of general ledger charges
resolve discrepancies and notify GM of reclassifications or accruals
Manage purchase order process, including vendor coordination and invoice tracking
Process and pay invoices, maintain auto-pay schedules, and reconcile monthly PCard expenses

What we offer

Medical, dental, and vision benefits start on day one of being a Brightstar employee
12 paid holidays plus 2 floating holidays per year (new hires will receive floating holidays on a pro-rated basis according to their start date)
We offer 3 weeks (15 days) of paid vacation per year, front-loaded at the beginning of each calendar year. For the first year of employment, vacation time will be prorated based on the employee's start date. Unused vacation days by the end of the calendar year will be forfeited
Accrued paid sick leave - accrue 1 hour for every 30 hours worked
401k with employer match and 100% vested day one
Company paid parental leave, life insurance, short term disability and long-term disability
Non-exempt roles are eligible for irregular discretionary bonuses
tuition reimbursement
wellness programs
identity theft insurance

Fulltime

Administrative Assistant III

This role is primarily onsite, with the opportunity to work remotely on Fridays ...

Location

United States , Sacramento

Salary:

21.15 - 40.93 USD / Hour

Brightstar Lottery

Expiration Date

Until further notice

Requirements

Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
Prior experience in an office-based administrative support role
Highly organized, detail-oriented self-starter with strong follow-through
Demonstrated ability to manage multiple projects simultaneously in a dynamic environment
Excellent written and verbal communication skills
Strong interpersonal skills with the ability to work effectively across all levels of the organization
Positive, proactive mindset with a strong sense of urgency and accountability
Ability to exercise independent judgment with minimal supervision
Proven ability to anticipate issues and take initiative to resolve them

Job Responsibility

Process daily, weekly, and monthly customer invoicing with a high level of accuracy and timely turnaround
Perform data entry across multiple Excel spreadsheets and SAP systems
Scan, copy, and manage sensitive and confidential documentation
Manage Office PCard expenses, including monthly reconciliation and ensuring compliance with purchasing policies
Oversee the Purchase Order (PO) process, working directly with vendors to establish POs, provide invoice payment details, and ensure accurate billing
Request vendor quotes as needed
Develop and maintain expert-level knowledge of MediusFlow to properly code and route invoices for approval
Coordinate and schedule travel, meetings, and appointments across multiple time zones
Manage complex calendars using sound judgment to optimize cadence and meeting effectiveness
Prepare meeting agendas, presentations, and logistics

What we offer

401(k) Savings Plan with Company contributions
health, dental, and vision insurance
life, accident, and disability insurance
tuition reimbursement
paid time off
wellness programs
identity theft insurance

Fulltime

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Administrative Assistant III

Job Description

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