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Randstad Logo Randstad · Office Administration

Administrative Assistant Iii

Canada, Toronto 32.00 USD / Hour · Job Posted June 01, 2026
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Job Description

Are you looking for a challenging role where you will have the opportunity to have a huge impact on an industry leader? Do you have outstanding relationships and a creative streak? Do you have strong attention to detail? We are currently seeking a highly skilled and proactive Administrative Assistant IV to provide high-level, comprehensive operational support in Toronto.

Job Responsibility

  • Execute comprehensive, high-level administrative and business operations duties to support senior management
  • Provide vital analytical support within a functional corporate organization
  • Prepare detailed reports for business planning and data analysis across assigned departments
  • Assess operational challenges and exercise independent judgment to recommend optimized reporting methodologies
  • Develop and refine office management processes to enhance overall workflow efficiency
  • Coordinate onboarding logistics for new hires and department transfers, ensuring IT account setup, equipment allocation, and phone extensions are established
  • Assist project managers in developing project plans and ensuring the absolute integrity of status reports
  • Organize complex corporate meetings, including managing travel itineraries, lodging arrangements, and associated logistics
  • Manage executive calendars, scheduling priorities, and time conflicts proactively
  • Screen incoming communications, manage physical mail distribution, and update internal distribution lists
  • Process monthly expense reports, Equipment Maintenance Requests (EMRs), and general office supply orders
  • Administer purchase orders (POs) and track internal financial transactions
  • Draft professional correspondence and manage the department's presentation and asset library
  • Lead special project coordination, maintain secure, confidential filing systems, and capture accurate meeting minutes (including TDR and staff meetings)
  • Supervise vacation tracking calendars and complete timecard reviews for operational compliance

Requirements

  • Minimum 6 years of experience in an administrative, executive assistant, or similar role
  • Proven ability to learn and navigate multiple internal systems quickly (e.g., SAP, Workday, SailPoint, SharePoint, Power BI, MS Office Suite, etc.)
  • Strong organizational and time management skills with the ability to work and prioritize tasks independently
  • Excellent communication and interpersonal skills along with the ability to work collaboratively with cross-functional teams
  • High attention to detail and accuracy in documentation and reporting
  • Critical thinker with effective decision-making skills
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