Administrative Assistant III Job at Brightstar Lottery (Lacey)

Administrative Assistant III

Brightstar Lottery

Location:
United States , Lacey

Category:
Office Administration

Contract Type:
Not provided

Salary:

25.00 - 29.00 USD / Hour

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Job Description:

Brightstar has an exciting onsite opportunity at our Lacey location for an experienced administrative professional. This role provides essential support to the team and ensures smooth day-to-day operations. The ideal candidate is a proactive problem solver with strong communication skills and exceptional attention to detail. Prior experience in an office environment performing administrative tasks is required. Success in this position requires the ability to multitask, manage complex schedules, and meet changing deadlines in a fast-paced setting.

Job Responsibility:

Perform general clerical functions, including answering phone calls, processing mail, greeting visitors, and managing visitor logs and badges
Coordinate and schedule travel, meetings, and appointments for staff and management
Provide timely administrative support to the GM and management team by understanding current business needs
Serve as backup Administrative Assistant for Brightstar California and Missouri sites
Support data requests and generate reports for management as needed
Calculate and post daily sales, ensuring contractual adjustments are entered
Prepare monthly A/R accruals and confirm accuracy of general ledger charges
resolve discrepancies and notify GM of reclassifications or accruals
Manage purchase order process, including vendor coordination and invoice tracking
Process and pay invoices, maintain auto-pay schedules, and reconcile monthly PCard expenses
Maintain expert knowledge of purchasing policies and PCard usage restrictions
Assist P&T People Partner with workers’ compensation filings and initiate background checks for new hires
Support Retailer Management team with consumables tracking, scheduling installs/removals, and monitoring communication reports
Maintain site facilities, including janitorial services, maintenance, and office/kitchen supplies
Contact contractors, vendors, and suppliers for quotes and service requests
Process vending machine key replacement orders and provide key metrics to GM and FSM
Act as Safety Leader by managing safety communications, selecting topics, distributing materials, and tracking participation
Plan and implement monthly and annual Building Excellence events
Perform additional duties as assigned

Requirements:

Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel)
Positive can-do personality and ability to be forward thinking
Ability to successfully manage multiple projects simultaneously
Ability to work with all levels and personalities and tend to their individual needs
Highly organized, detail-oriented self-starter who is resourceful and can think outside the box
Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision
Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions
Build strong working relationships with colleagues, team members and staff
Self-motivated with the ability to exercise independent judgment with minimal direction from senior management
Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency

What we offer:

Medical, dental, and vision benefits start on day one of being a Brightstar employee
12 paid holidays plus 2 floating holidays per year (new hires will receive floating holidays on a pro-rated basis according to their start date)
We offer 3 weeks (15 days) of paid vacation per year, front-loaded at the beginning of each calendar year. For the first year of employment, vacation time will be prorated based on the employee's start date. Unused vacation days by the end of the calendar year will be forfeited
Accrued paid sick leave - accrue 1 hour for every 30 hours worked
401k with employer match and 100% vested day one
Company paid parental leave, life insurance, short term disability and long-term disability
Non-exempt roles are eligible for irregular discretionary bonuses
tuition reimbursement
wellness programs
identity theft insurance

Additional Information:

Job Posted:
February 08, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Brightstar Lottery - All Job Offers

Job Link Share:

Administrative Assistant III

Brightstar Lottery

Location:
United States , Lacey

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 08, 2026

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