Administrative Assistant II

• Perform general administrative duties in support of approximately 40 team members
• Coordination with company Workplace Services and Building Property Management to manage building maintenance needs and visiting 3rd party vendors
• Supports the functional groups in the Regional Services department with facility and catering bookings for various meetings and training courses
• Act on behalf of the department in dispensing routine administrative information and answering general administrative inquiries
• Creation of work orders and invoice coding for vendors and third-party service providers
• Entry and retention of all training and Operator Qualification records
• Preparing and submitting of personal expense reports
• Management of department email distribution groups
• Onboarding and Offboarding of staff members, including arranging office moves, building access credentials and IT systems access
• Assist staff with navigation and troubleshooting of company systems (Workday, Oracle Cloud, eLink, etc)
• Receive, handle and distribute departmental mail
• Order and maintain inventory of department office supplies, kitchen supplies, and coffee supplies
• Supporting Fire Wardens in completing corrective actions identified by regular administrative office Safety Audits
• Support Fleet Management including monthly mileage tracking, completing vehicle registrations, working with Fleet on ordering and upfitting of new vehicles and decommissioning of existing vehicles
• Provide support for on-call scheduling for Prairie Region
• Other related duties as assigned

• Grade 12 diploma with a minimum of 3 years' experience in an administrative position
• Strong experience with office productivity software (Microsoft Office) including word processing and spreadsheets. Specifically working with medium sets of data, graph generation and Pivot Tables
• Adept computer skills
• Must have solid communication and organizational skills as well as a high attention to detail
• Enjoys and is willing to take on new responsibilities and duties
• Ability to manage a variety of tasks and adjust priorities as required

Oracle and/or Workday experience would be an asset

• Long term contract
• Possibility of Extension
• Opportunity to gain valuable experience in the energy sector