CrawlJobs Logo
Mount Sinai Health System Logo Mount Sinai Health System · Office Administration

Administrative Assistant II

United States, New York 23.00 - 36.00 USD / Hour · Job Posted April 16, 2026
Apply Position
Job Link Share

Job Description

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.

Job Responsibility

  • Researches, locates and compiles information for reports
  • Prepares and monitors budgets and grant allocations
  • Maintains departmental employee files
  • Initiates and follows through on human resources and payroll transactions
  • Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings
  • Investigates, evaluates and resolves typical administrative or operational problems
  • Ensures adequate restock of supplies for department
  • Serves as a liaison with other departments or external parties
  • May participate in the completion of grant applications, special projects and JCAHO and other survey preparations
  • May make travel arrangements and accommodations
  • May screen and prioritize incoming mail
  • May screen telephone calls
  • May screen and schedule patient appointments
  • Performs other related duties

Requirements

  • Associates degree or equivalent combination of experience (Bachelors preferred)
  • 4+ years related administrative or business experience
Mount Sinai Health System - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant II

8 matching positions

Administrative Assistant II

One of our major oil and gas clients is seeking an Administrative Assistant to w...
Location
Location
United States , Houston
Salary
Salary:
Not provided
airswift.com Logo
Airswift Sweden
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience supporting multiple leaders or complex organizations
  • Familiarity with Workday, CTREX, or similar enterprise systems
  • Experience coordinating travel and expense reporting in a corporate environment
  • Strong customer service mindset and collaborative working style.
Job Responsibility
Job Responsibility
  • Provide proactive administrative support to one or more leaders with a high degree of independence, initiative, discretion, accuracy, and attention to detail
  • Manage leader calendar(s) and inbox, anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones
  • Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions
  • Manage organizational distribution lists, communications, sharepoints, seating charts and other team management tasks
  • Coordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications
  • Track, gather, and reconcile travel and business expenses
  • prepare and submit timely, accurate expense reports in accordance with company policy
  • Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable)
  • Handle highly sensitive and/or confidential information
  • maintain strict confidentiality and appropriate records management
  • Fulltime
Read More
Arrow Right

Administrative Assistant II

As our Administrative Assistant, you'll be an invaluable part of our office team...
Location
Location
United States , Bryan
Salary
Salary:
20.86 - 29.46 USD / Hour
americannursingcare.com Logo
American Nursing Care
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Graduate General Studies and At least one (1) year of experience in an administrative support role, upon hire
  • High School GED General Studies and At least one (1) year of experience in an administrative support role, upon hire
Job Responsibility
Job Responsibility
  • Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
  • Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, routing mail, and travel arrangements
  • Acts as direct assistant to the Manager or Director
  • Arranges, Participates in, and Implements conferences and meetings
  • Provides information to staff
  • Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary
What we offer
What we offer
  • medical
  • prescription drug
  • dental
  • vision plans
  • life insurance
  • paid time off
  • tuition reimbursement
  • retirement plan benefit(s) including 401(k), 403(b), and other defined benefits offerings
  • Fulltime
Read More
Arrow Right

Administrative Assistant II

The Administrative Assistant is an important part of the business and is the fir...
Location
Location
United States , Alpharetta
Salary
Salary:
Not provided
avanos.com Logo
Avanos
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience as an administrative assistant supporting multiple teams or functions
  • Highly collaborative, team-oriented professional with strong relationship-building skills and the ability to influence and coordinate across departments
  • Demonstrated ability to work both independently and proactively, showing initiative, sound judgment, and problem-solving skills
  • Strong organizational, time management, and multitasking abilities, with attention to detail and accuracy in record keeping and proofreading
  • Excellent written and verbal communication skills
  • Ability to manage multiple priorities effectively in a fast-paced environment
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and related tools (e.g., Adobe Pro) and virtual meeting/teleconferencing tools
  • Familiarity with project coordination, process improvement, or operational support activities
  • Hybrid work arrangement requiring at least three days (Tuesday – Thursday) per week onsite in the Alpharetta office
  • additional onsite presence may be required based on business needs (e.g., audits, shipping requirements, etc.)
Job Responsibility
Job Responsibility
  • Build strong relationships across teams while working both collaboratively and independently to ensure efficient operations
  • Provide administrative support across departments, including expense processing, purchase orders, vendor setup, and supply ordering/shipping
  • Maintain and organize documentation, including SharePoint administration, document control, and reporting of key initiatives
  • Coordinate and manage meetings, and logistics for Quality, Regulatory, Clinical, and Professional Education teams, including preparation of agendas, materials, and meeting minutes
  • Plan and support internal and external events (e.g., Town Halls, business reviews, advisory boards), including venue coordination, catering, materials, and on-site execution
  • Support clinical and professional education activities, including event logistics, asset tracking, shipping, and management (eg., synthetics), and study-related administrative tasks (e.g., invoice reconciliation, enrollment tracking)
  • Support the Laboratory Services group in the coordination of shipping and tracking samples for outside testing
  • Provide on-site support for Quality and Regulatory for both announced and unannounced audits
  • Prepare and assist with documentation for regulatory submissions (publishing support)
  • Assist with budget tracking, forecasting inputs, and report compilation
What we offer
What we offer
  • 401(k) employer match of 100% of each pretax dollar you contribute on the first 4% and 50% of the next 2% of pay contributed with immediate vesting
  • benefits on day 1
  • free onsite gym
  • onsite cafeteria
  • Fulltime
Read More
Arrow Right

Administrative Assistant II

We are seeking a highly organized and detail-oriented Administrative Assistant I...
Location
Location
United States , Sudbury
Salary
Salary:
25.00 - 30.00 USD / Hour
csetalent.com Logo
Connexion Systems & Engineering, Inc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams)
  • Excellent written and verbal communication skills
  • Strong attention to detail and organizational abilities
  • Ability to manage multiple tasks in a fast-paced environment
  • Prior administrative or project coordination experience
Job Responsibility
Job Responsibility
  • Provide day-to-day administrative support, including preparing correspondence, coordinating meetings, and supporting team communications
  • Create and manage system access tools, including generating and tracking Service Dongles and coordinating distribution
  • Support training and documentation efforts by partnering with technical and training teams
  • Assist with Learning Management System (LMS) administration, including reporting and tracking training completion
  • Analyze training survey data and generate reports
  • Monitor training compliance, including overdue training and audit tracking
  • Manage multiple priorities and deadlines effectively
  • Maintain confidentiality and handle sensitive information with discretion
  • Fulltime
Read More
Arrow Right

Administrative Assistant II

Administrative Assistant II will support the Health and Human Services (HHS), Of...
Location
Location
United States , Washington, DC
Salary
Salary:
21.68 - 23.25 USD / Hour
chickasaw.com Logo
Chickasaw Nation Industries, Inc (CNI)
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property
  • Excellent organizational, written, and oral communication skills are required
  • Ability to work in a team or independently in a busy environment is required
  • Ability to apply knowledge for setting up print jobs, scanning and proper document destruction
  • Proficiency in using Microsoft Office Suite (i.e., Outlook, Word, Excel, PowerPoint, Access, Visio, etc.)
  • Ability to work and communicate effectively with all levels of management and coworkers, as well as a wide range of people with diverse backgrounds
  • Ability to handle highly sensitive and confidential information with exceptional discretion
  • Ability to manage multiple projects and priorities
  • Excellent customer service skills with ability to apply good listening skills and to handle unusual or complex situations with a calm and focused approach
  • Ability to produce quality work, meet critical deadlines and pay attention to detail in a fast-paced, demanding environment
Job Responsibility
Job Responsibility
  • Helps prepares and distributes reports or other communications on a regular schedule
  • Maintains files, databases, and archives of relevant records
  • Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging
  • Schedules and coordinates meetings, travel, and other group activities
  • Takes meeting minutes and distributes them to relevant parties
  • Helps organize office events and meetings, including logistical arrangements
  • Maintains confidentiality of sensitive information and ensures compliance with company policies
What we offer
What we offer
  • Medical
  • Dental
  • Vision
  • 401(K) Immediate Vesting
  • Company Life Insurance
  • Short-Term and Long-Term Disability Insurance
  • Professional Development Assistance
  • Legal Aid Assistance Program
  • Family Planning / Fertility Assistance
  • Personal Time Off
  • Fulltime
Read More
Arrow Right

Administrative Assistant II - Hematology & Medical Oncology

The Administrative Assistant II will be required to manage clinical, administrat...
Location
Location
United States , New York
Salary
Salary:
23.00 - 36.00 USD / Hour
mountsinai.org Logo
Mount Sinai Health System
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associates degree or equivalent combination of experience (Bachelors preferred)
  • 4+ years related administrative or business experience
  • Knowledge of office and administrative practices
  • Solid experience in using MC Office programs and software including Epic, Cerner, IDX
Job Responsibility
Job Responsibility
  • Schedule MD office visits, treatment visits and procedures for patients in all computer systems or as necessary, not limiting to Cerner, EPIC and Eagle thoroughly, accurately and timely
  • Obtain authorizations and/or referrals for physician office visits, outpatient procedures, inpatient admissions and diagnostic tests prior to services rendered
  • Obtain patient records, new and establish patients from referring physicians, outside facilities etc
  • Assist in the completion and gathering of clinical information for disability and insurance related issues and forms
  • Make travel arrangements and accommodations for physicians to include air, train and hotel reservations. Prepares travel reimbursements and expense reports
  • Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included
  • Serves as a liaison with other departments or external parties as necessary to accomplish objectives and or complete projects or assignments
  • Provide administrative support to one or more physicians as related to day-to day operations. Maintains the physician's calendar, coordinates meetings
  • including booking space, coordinating schedules, and confirming attendees
  • Provides administrative support to the PI
  • Fulltime
Read More
Arrow Right

Administrative Assistant II - Employment & Transition

The Administrative Assistant provides essential support to the SETS program, wit...
Location
Location
United States , Little Rock
Salary
Salary:
Not provided
easterseals.com Logo
Easterseals Arkansas
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • associate degree preferred
  • Minimum 2 years of administrative experience, preferably in an educational or human services setting
  • Strong communication skills
  • Strong organizational skills and attention to detail
  • Proficiency in Microsoft Office Suite and data/reporting systems/virtual meeting platforms
  • Ability to handle sensitive information with discretion
  • Ability to take initiative
  • Independent work ethic for self-management of schedule
  • Utilize sound judgment and decision-making skills
Job Responsibility
Job Responsibility
  • Enter and maintain accurate participant data in designated systems
  • Prepare monthly reports, review student reports submitted by team before internal review and external stakeholders, including funding agencies
  • Track attendance, service delivery, and outcomes for participants including quarterly reports, student work-based learning time, and other internal and external reports
  • Maintain organized digital and physical records for audits and compliance
  • Manage correspondence, including emails, memos, and communications with students/parents/guardians and counselors
  • Assist with application packets for new and returning students to include reviewing, follow up, and uploading data in designated systems
  • Assist with orienting and training new staff in processes and procedures including data entry and monthly reporting
  • Order and track supplies
  • Prepare and/or review staff, VISA, and Amazon expense reports and submit for Director’s approval
  • Maintain a professional and organized office environment
  • Fulltime
Read More
Arrow Right

Administrative Assistant II - Surgery

The Department of Surgery at Mount Sinai Health System is seeking a highly organ...
Location
Location
United States , New York
Salary
Salary:
23.00 - 36.00 USD / Hour
mountsinai.org Logo
Mount Sinai Health System
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associates degree or equivalent combination of experience (Bachelors preferred)
  • 4+ years related administrative or business experience
  • Prior administrative, healthcare, academic, nonprofit, or global health experience preferred
  • Strong organizational and multitasking skills with high attention to detail
  • Excellent written and verbal communication skills
  • Ability to work independently while managing multiple competing priorities
  • Comfortable interacting with individuals from diverse cultural and professional backgrounds
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms
  • Experience with travel coordination, reimbursements, or academic administration preferred
  • Flexibility to occasionally support meetings or communications outside standard business hours due to international collaborations
Job Responsibility
Job Responsibility
  • Provide administrative support for the Department’s Global Health Initiative and International Surgical Center collaborations
  • Coordinate calendars, meetings, conference calls, and virtual sessions across multiple international time zones
  • Prepare meeting agendas, take minutes, and distribute follow-up action items
  • Assist with scheduling international visitors, faculty meetings, trainee activities, and educational sessions
  • Maintain organized records, tracking documents, and program databases
  • Assist with travel logistics for students, trainees, faculty, and international visitors, including flights, lodging, itineraries, and reimbursement documentation
  • Support visa-related administrative processes and collection of required documentation
  • Help coordinate onboarding materials and orientation information for international visitors and trainees
  • Assist in organizing cultural humility and pre-travel educational sessions for global health participants
  • Coordinate communications with international partner sites and stakeholders
  • Fulltime
Read More
Arrow Right