Administrative Assistant II Job at Airswift Sweden (Houston)

Administrative Assistant II

As our Administrative Assistant, you'll be an invaluable part of our office team...

Location

United States , Bryan

Salary:

20.86 - 29.46 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

High School Graduate General Studies and At least one (1) year of experience in an administrative support role, upon hire
High School GED General Studies and At least one (1) year of experience in an administrative support role, upon hire

Job Responsibility

Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, routing mail, and travel arrangements
Acts as direct assistant to the Manager or Director
Arranges, Participates in, and Implements conferences and meetings
Provides information to staff
Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary

What we offer

medical
prescription drug
dental
vision plans
life insurance
paid time off
tuition reimbursement
retirement plan benefit(s) including 401(k), 403(b), and other defined benefits offerings

Fulltime

Administrative Assistant II

The Administrative Assistant is an important part of the business and is the fir...

Location

United States , Alpharetta

Salary:

Not provided

Avanos

Expiration Date

Until further notice

Requirements

5+ years of experience as an administrative assistant supporting multiple teams or functions
Highly collaborative, team-oriented professional with strong relationship-building skills and the ability to influence and coordinate across departments
Demonstrated ability to work both independently and proactively, showing initiative, sound judgment, and problem-solving skills
Strong organizational, time management, and multitasking abilities, with attention to detail and accuracy in record keeping and proofreading
Excellent written and verbal communication skills
Ability to manage multiple priorities effectively in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and related tools (e.g., Adobe Pro) and virtual meeting/teleconferencing tools
Familiarity with project coordination, process improvement, or operational support activities
Hybrid work arrangement requiring at least three days (Tuesday – Thursday) per week onsite in the Alpharetta office
additional onsite presence may be required based on business needs (e.g., audits, shipping requirements, etc.)

Job Responsibility

Build strong relationships across teams while working both collaboratively and independently to ensure efficient operations
Provide administrative support across departments, including expense processing, purchase orders, vendor setup, and supply ordering/shipping
Maintain and organize documentation, including SharePoint administration, document control, and reporting of key initiatives
Coordinate and manage meetings, and logistics for Quality, Regulatory, Clinical, and Professional Education teams, including preparation of agendas, materials, and meeting minutes
Plan and support internal and external events (e.g., Town Halls, business reviews, advisory boards), including venue coordination, catering, materials, and on-site execution
Support clinical and professional education activities, including event logistics, asset tracking, shipping, and management (eg., synthetics), and study-related administrative tasks (e.g., invoice reconciliation, enrollment tracking)
Support the Laboratory Services group in the coordination of shipping and tracking samples for outside testing
Provide on-site support for Quality and Regulatory for both announced and unannounced audits
Prepare and assist with documentation for regulatory submissions (publishing support)
Assist with budget tracking, forecasting inputs, and report compilation

What we offer

401(k) employer match of 100% of each pretax dollar you contribute on the first 4% and 50% of the next 2% of pay contributed with immediate vesting
benefits on day 1
free onsite gym
onsite cafeteria

Fulltime

Administrative Assistant II

We are seeking a highly organized and detail-oriented Administrative Assistant I...

Location

United States , Sudbury

Salary:

25.00 - 30.00 USD / Hour

Connexion Systems & Engineering, Inc

Expiration Date

Until further notice

Requirements

Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams)
Excellent written and verbal communication skills
Strong attention to detail and organizational abilities
Ability to manage multiple tasks in a fast-paced environment
Prior administrative or project coordination experience

Job Responsibility

Provide day-to-day administrative support, including preparing correspondence, coordinating meetings, and supporting team communications
Create and manage system access tools, including generating and tracking Service Dongles and coordinating distribution
Support training and documentation efforts by partnering with technical and training teams
Assist with Learning Management System (LMS) administration, including reporting and tracking training completion
Analyze training survey data and generate reports
Monitor training compliance, including overdue training and audit tracking
Manage multiple priorities and deadlines effectively
Maintain confidentiality and handle sensitive information with discretion

Fulltime

Administrative Assistant II

The Administrative Assistant II is an experienced administrative support person ...

Location

United States , New York

Salary:

23.00 - 36.00 USD / Hour

Mount Sinai Health System

Expiration Date

Until further notice

Requirements

Associates degree or equivalent combination of experience (Bachelors preferred)
4+ years related administrative or business experience

Job Responsibility

Researches, locates and compiles information for reports
Prepares and monitors budgets and grant allocations
Maintains departmental employee files
Initiates and follows through on human resources and payroll transactions
Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings
Investigates, evaluates and resolves typical administrative or operational problems
Ensures adequate restock of supplies for department
Serves as a liaison with other departments or external parties
May participate in the completion of grant applications, special projects and JCAHO and other survey preparations
May make travel arrangements and accommodations

Administrative Assistant II

Administrative Assistant II will support the Health and Human Services (HHS), Of...

Location

United States , Washington, DC

Salary:

21.68 - 23.25 USD / Hour

Chickasaw Nation Industries, Inc (CNI)

Expiration Date

Until further notice

Requirements

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property
Excellent organizational, written, and oral communication skills are required
Ability to work in a team or independently in a busy environment is required
Ability to apply knowledge for setting up print jobs, scanning and proper document destruction
Proficiency in using Microsoft Office Suite (i.e., Outlook, Word, Excel, PowerPoint, Access, Visio, etc.)
Ability to work and communicate effectively with all levels of management and coworkers, as well as a wide range of people with diverse backgrounds
Ability to handle highly sensitive and confidential information with exceptional discretion
Ability to manage multiple projects and priorities
Excellent customer service skills with ability to apply good listening skills and to handle unusual or complex situations with a calm and focused approach
Ability to produce quality work, meet critical deadlines and pay attention to detail in a fast-paced, demanding environment

Job Responsibility

Helps prepares and distributes reports or other communications on a regular schedule
Maintains files, databases, and archives of relevant records
Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging
Schedules and coordinates meetings, travel, and other group activities
Takes meeting minutes and distributes them to relevant parties
Helps organize office events and meetings, including logistical arrangements
Maintains confidentiality of sensitive information and ensures compliance with company policies

What we offer

Medical
Dental
Vision
401(K) Immediate Vesting
Company Life Insurance
Short-Term and Long-Term Disability Insurance
Professional Development Assistance
Legal Aid Assistance Program
Family Planning / Fertility Assistance
Personal Time Off

Fulltime

Administrative Assistant II

We are looking for an experienced Administrative Assistant II to join our team i...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent education required
2-5 years of experience in administrative or related roles
Proficiency in scheduling appointments and managing calendars
Strong skills in drafting presentations, memos, and reports
Familiarity with financial procedures, including invoicing and expense tracking
Ability to transcribe dictation and compile detailed notes
Knowledge of research and data analysis techniques
Comfortable working within established guidelines and under direct supervision

Job Responsibility

Schedule and manage appointments and meetings to ensure smooth daily operations
Respond to inquiries and provide relevant information to callers and colleagues
Draft and edit memos, reports, and presentations with attention to detail
Transcribe notes and take dictation in support of accurate documentation
Conduct research and compile data to assist in creating comprehensive analyses
Prepare and monitor invoices, ensuring timely processing and accuracy
Manage expense reports and assist in budget preparation and development
Coordinate multiple projects simultaneously while adhering to deadlines
Maintain familiarity with established procedures and practices to ensure efficiency
Collaborate closely with supervisors and managers to support overall goals

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Assistant II

The Administrative Assistant II is responsible for providing administrative supp...

Location

United States , Los Angeles

Salary:

22.12 - 26.00 USD / Hour

InnovAge

Expiration Date

Until further notice

Requirements

4+ yr administrative support and working knowledge of MS Teams & Office (Outlook, Word, Excel)
Strong grammar, spelling, punctuation, editing and verbal/written communication skills
Experience/knowledge of basic office equipment such as copiers, scanners, fax machines, etc
High School Diploma/GED

Job Responsibility

Scans/indexes documentation in a timely manner and performs data entry per department requirements
Completes routine administrative tasks on a regular basis with attention to detail and accuracy
Coordinates and organizes office space, equipment, supplies and forms
Sorts, Opens and routes mail
initiates correspondence as needed
Runs basic reports using various software applications in assistance of management
Oversees all center administrative efforts and communicates to the Interdisciplinary Team
Coordinates and provides direction to center receptionist and assists with scheduling of administrative support team to ensure adequate coverage and smooth workflows
Completes miscellaneous projects for the team as appropriate
Orders and coordinates the delivery of supplies to support center

What we offer

medical/dental/vision insurance
short and long-term disability
life insurance and AD&D
supplemental life insurance
flexible spending accounts
401(k) savings
paid time off
company-paid holidays

Fulltime

Administrative Assistant II - Employment & Transition

The Administrative Assistant provides essential support to the SETS program, wit...

Location

United States , Little Rock

Salary:

Not provided

Easterseals Arkansas

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate degree preferred
Minimum 2 years of administrative experience, preferably in an educational or human services setting
Strong communication skills
Strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite and data/reporting systems/virtual meeting platforms
Ability to handle sensitive information with discretion
Ability to take initiative
Independent work ethic for self-management of schedule
Utilize sound judgment and decision-making skills

Job Responsibility

Enter and maintain accurate participant data in designated systems
Prepare monthly reports, review student reports submitted by team before internal review and external stakeholders, including funding agencies
Track attendance, service delivery, and outcomes for participants including quarterly reports, student work-based learning time, and other internal and external reports
Maintain organized digital and physical records for audits and compliance
Manage correspondence, including emails, memos, and communications with students/parents/guardians and counselors
Assist with application packets for new and returning students to include reviewing, follow up, and uploading data in designated systems
Assist with orienting and training new staff in processes and procedures including data entry and monthly reporting
Order and track supplies
Prepare and/or review staff, VISA, and Amazon expense reports and submit for Director’s approval
Maintain a professional and organized office environment

Fulltime

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Administrative Assistant II

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