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Administrative Assistant II - Public Works

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Hollywoodfl

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Location:
United States , Hollywood

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Contract Type:
Not provided

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Salary:

55328.47 - 88525.57 USD / Year
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Job Description:

Under direction of a department or office director or the top executive of the organization, performs advanced clerical and diverse administrative work. Extensive knowledge of the department and excellent keyboard skills are crucial to this position. Duties include a variety of specialized secretarial tasks and heavy public contact work. The incumbent may supervise four to ten (4 - 10) office support staff. Incumbents have broad latitude in decision making and can answer most policy questions without review by a superior. Work is reviewed through conferences and written reports for results obtained.

Job Responsibility:

  • Approves the requisition of supplies and equipment
  • prepares budgets and payroll
  • checks operating reports for accuracy and conformance to policies and standards
  • updates publications
  • Composes, edits, and prepares correspondence, invoices, statements, permits, reports and other departmental documents including correspondence and proposals related to the collective bargaining and negotiation process
  • Serves in a supportive role to the Department/Office Head regarding the preparation of correspondence and reports related to the collective bargaining process
  • Operates a computer, photocopier, printer, calculator, microfiche, facsimile machine, or typewriter
  • Designs and maintains specialized filing systems, document or library collections
  • maintains appointment calendar
  • coordinates special projects or committees as directed by superior
  • Responds to telephone or in-person inquiries
  • greets the general public, contractors, and city officials
  • answers various inquiries personally
  • provides information on departmental services and functions
  • Directs research, collection and compilation of data for administrative and annual reports, agendas, bulletins, questionnaires, agreements, plans, and documents
  • Supervises, assists, trains and directs clerical personnel
  • schedules and reviews the work assignments of department staff
  • Develops and revises office procedures
  • recommends hiring, discipline, and promotion actions
  • approves overtime, sick leave, and vacations
  • Acts as liaison between the departments’ superior and subordinates, and the general public
  • Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation
  • Establish and maintain effective and professional relationships with work colleagues, supervisors and managers
  • Performs related work as required for this position description only

Requirements:

  • High School Diploma or GED and some college coursework
  • supplemented by six (6) years of progressively responsible departmental work experience or a Bachelor’s Degree in Business Administration, Public Administration or related field and one (1) year of extensive departmental experience
  • or an equivalent combination of training and experience
  • Experience must include the use of computers and standard software applications such as Word, Windows and Excel
  • Excellent keyboard skills at a rate of 60 WPM corrected as directed by departmental needs
  • Valid Driver’s License: With proof of automobile insurance
  • Background Check: Must have an acceptable background record
  • Driving Abstract: Must have an acceptable driving record
  • Knowledge of modern office terminology, methods, practices and procedures
  • Knowledge of modern information systems, spreadsheets, database management and software
  • Knowledge of departmental and municipal rules, regulations, policies, and procedures
  • Knowledge of modern management practices and principles
  • Skill in the operation of modern office equipment
  • Skill in preparing and working within the constraints of a budget
  • Ability to understand and follow complex oral and written instructions
  • Ability to ensure confidentiality in matters related to the collective bargaining process
  • Ability to establish and maintain effective working relationships with fellow employees, superiors, subordinates, contractors, city officials and the general public
  • Ability to make complex decisions and interpretations in accordance with established rules, policies, and procedures
  • Ability to direct and supervise a group of subordinates in a manner conducive to full performance and high morale
  • Ability to communicate information tactfully and impartially
  • Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public

Nice to have:

  • Bachelor's Degree or college level course work in business, public administration, computer applications or any related field
  • an equivalent combination of training and experience
  • Administrative Assistant/Secretarial Certifications, Certified Professional Assistant Certification, Microsoft Word Microsoft Excel and Microsoft Outlook, AICP, LEED AP, AIA, Notary Public License
What we offer:
  • low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans
  • 4-Day Work Week
  • Award Winning Wellness Program
  • generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
  • Federal Student Loan Forgiveness Program
  • pension plan

Additional Information:

Job Posted:
February 01, 2026

Expiration:
February 01, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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