Administrative Assistant II – Enterprise Data, Analytics & AI Job at Marriott Bonvoy (Bethesda)

Job Description

The Administrative Assistant II – Enterprise Data, Analytics & AI provides proactive, high‑impact administrative and operational support to senior leaders and teams within the Enterprise Data, Analytics & AI organization. This role serves as a trusted partner to leaders, enabling efficiency, focus, and effective execution by anticipating needs, resolving issues, and independently managing a broad range of administrative, operational, and project‑based responsibilities. The ideal candidate exercises sound judgment, operates with a high degree of autonomy, and develops solutions for unique or ambiguous situations. In addition to executive calendar and travel support, this role contributes to team operations, onboarding, culture initiatives, expense and asset tracking, and continuous process improvement across the organization. The position requires discretion, strong judgment, and the ability to manage confidential and sensitive information.

Job Responsibility

Provides proactive administrative support to Vice Presidents and senior leaders, including complex calendar management, inbox triage, prioritization, and correspondence on behalf of leaders
Anticipates leader needs by flagging priorities, tracking deliverables, and preparing leaders for upcoming meetings and deadlines
Exercises independent judgment to manage competing requests, recommend alternatives, and protect leaders’ time and focus
Coordinates leadership meetings, town halls, and key team forums, including agendas, materials, meeting logistics, technology, and follow‑up
Manages meeting rooms, vendor coordination, catering, and guest registrations for department events
Develops and maintains systems to track recurring meetings, action items, and outcomes
Manages domestic and international travel logistics, evaluating options and making cost‑effective, practical decisions
Processes and reconciles expense reports, invoices, and purchasing requests
conducts research and follow‑up to resolve issues
Supports operational needs such as budget tracking, asset management, and administrative reporting
Identifies inefficiencies or recurring challenges and develops tools, trackers, or processes to improve department operations
Leads or supports administrative projects such as onboarding materials, SharePoint organization, and workflow documentation
Creates spreadsheets, trackers, and simple databases to improve visibility, accuracy, and efficiency
Supports onboarding for new leaders and team members by preparing checklists, coordinating access, and guiding associates to resources
Serves as a knowledgeable point of contact for policies, procedures, and internal navigation, connecting stakeholders to appropriate partners when needed
Participates in and supports engagement, culture, and organizational initiatives across Enterprise Data, Analytics & AI

Requirements

High school diploma or GED with 3–4 years of progressively responsible administrative experience, or a 2‑year degree in Business Administration or a related field with 2+ years of administrative experience
experience supporting senior leaders and managing complex calendars, travel, and operational responsibilities is strongly preferred
Demonstrated ability to provide proactive, high‑judgment administrative support to senior leaders in a fast‑paced, evolving environment
Strong organizational and prioritization skills with the ability to manage multiple workstreams and competing priorities simultaneously
Proven initiative and adaptability
anticipates needs, identifies gaps, and develops solutions without waiting for direction
Sound problem‑solving and decision‑making skills, particularly in ambiguous or time‑sensitive situations
Excellent written and verbal communication skills
communicates clearly, professionally, and proactively
High level of discretion and professionalism when handling confidential and sensitive information
Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
ability to learn and adapt to new systems and tools quickly
Strong interpersonal and collaboration skills
approachable, customer‑focused, and effective in highly interactive roles
Results‑oriented mindset with a focus on continuous improvement, operational efficiency, and positive team impact
Demonstrated reliability, accountability, and pride in producing accurate, high‑quality work
Adaptability & initiative, teamwork & collaboration, technical & operational expertise, and strong work habits

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical coverage
dental coverage
vision coverage
health care flexible spending account
dependent care flexible spending account
life insurance
disability insurance
accident insurance
adoption expense reimbursements
paid parental leave
educational assistance
paid sick leave
paid time off (PTO)
minimum of 9 holidays annually

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Administrative Assistant II – Enterprise Data, Analytics & AI

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