Administrative Assistant I – City Clerk Job at Massachusetts Municipal Association (Newburyport)

Deputy City Clerk II

The city of Portsmouth is seeking a detail‑oriented and service‑focused individu...

Location

United States , Portsmouth

Salary:

67805.07 - 82417.48 USD / Year

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Associate degree in business administration or a related field
Three years of relevant experience
Preferably including some supervisory experience
Equivalent combination of education and experience

Job Responsibility

Preparing for, attending, and recording City Council meetings
Preparing agendas
Administering elections
Processing registrations and applications
Issuing licenses and permits
Managing the city’s records
Collecting and processing fees
Preparing Council payroll
Providing authorized access to city records
Coordinating work processed by the Clerk’s Office with other appropriate offices and agencies

What we offer

Retirement
Paid time off (including vacation and holidays)
Medical and dental insurance
Flexible spending account
Professional development
Career growth opportunities
Longevity incentives

Fulltime

Legal Administrator

We are looking for a dedicated and detail-oriented Legal Administrator to join a...

Location

United States , Beverly Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of legal experience
Proven experience in records management, administrative support, or legal assistance
municipal government experience is advantageous
Strong organizational abilities with exceptional attention to detail
Excellent written and verbal communication skills
Ability to prioritize tasks and solve problems in a dynamic, fast-paced environment
Demonstrated ability to handle sensitive information with discretion and professionalism

Job Responsibility

Review and process public records requests in accordance with established municipal guidelines and deadlines
Organize and maintain both electronic and physical records
Monitor the status of requests and communicate updates to both the City Clerk’s office and requestors
Retrieve required records from various departments and databases to fulfill incoming requests
Log all requests and responses accurately, ensuring records are updated for audits and reporting purposes
Identify opportunities to enhance records management processes and contribute to their implementation
Provide administrative support to the City Clerk, including clerical tasks and coordination as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Executive Assistant

Location

United States , Calabasas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prepares a variety of moderately complex letters and reports
Participates in the development and maintenance of moderately complex spreadsheet programs
Performs keyboarding, data entry, and filing
Assists with verifying payments, responding to moderately complex inquiries, providing routing or procedural information, fielding calls and directing work orders
Coordinates the agenda packet, reports, and minutes preparation for several Commissions and/or Boards
Maintains appointment schedules, arranges meetings and conferences, coordinates travel arrangements
Assist with posting content to City websites and social media platforms
Assist with ensuring consistency in messaging and branding in all City departments
Prepares a variety of moderately complex documents in draft and final form using a personal computer and word processing software
Operates a variety of office equipment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounts Officer (Receivable)

Responsible for managing and processing incoming payments, billing, and account ...

Location

Singapore , Singapore

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Diploma or Vocational Certificate in Accounting or Business Administration or related field
1 years experience in an accounting clerical, front office, or reservations position or similar
or an equivalent combination of education and work experience

Job Responsibility

Assist in the timely billing of accounts
Maintain a filing system for account receivable records
Assist in balancing daily transfer to city ledger and post, edit and update to accounts receivable system
In the absence of the Account Clerk, handle correspondence and queries regarding city ledger accounts
Assist in the reconciliation of accounts
Process all invoices and statements
Record and process payments of goods and services
Maintain a filing system for accounts payable records
Check arithmetic accuracy and invoices
Assist in reconciling the weekly purchase log

Fulltime

Finance Support Specialist

This is highly responsible administrative and professional work in managing and ...

Location

United States , Moss Point

Salary:

Not provided

Mississippi Municipal League

Expiration Date

Until further notice

Requirements

Bachelor’s Degree from an accredited four (4) year college or university with major course work in accounting, economics, business management and/or public administration with accounting emphasis and five (5) years of municipal accounting or Finance experience
or A high school diploma or GED and fifteen (15) years of responsible experience in public finance, budgeting, auditing, and/or accounting administration and management
Must be proficient in MS Word, Excel, PowerPoint, Publisher, and Outlook
Must possess and maintain a valid Mississippi driver’s license and a driving record acceptable to the City’s insurance carrier
Must be bondable

Job Responsibility

Oversee the activities of the Finance Department to ensure the accurate and timely management of all Accounts Receivable aging components
Oversees the disbursement activities, ensuring the accurate and timely processing of accounts payable, purchase orders, petty cash, employee expense reports, cash control, payroll processing and payroll tax compliance
Supervise, control, interpret and communicate the fiscal operations of the city to provide information and guidance to the City Clerk, Mayor, Board of Aldermen, and department directors
Evaluate, develop, and recommend fiscal policy that will result in sound fiscal management
Analyze, interpret, and communicate financial operating results to provide information and guidance to city officials and departments
Maintain all official accounting records in conformance with generally accepted government accounting principles
Supervise and maintain City’s payroll operations
Coordinate the annual audit and prepare the City’s Comprehensive Annual Financial Report
Act in a lead role in debt management and bond issuance
Participate in a wide variety of special projects and compile a variety of special reports

Fulltime

Zoning Administrator

The Zoning Administrator / Code Enforcement Officer is responsible for administe...

Location

United States , Magee

Salary:

Not provided

Mississippi Municipal League

Expiration Date

Until further notice

Requirements

High school diploma or GED required
coursework in planning, community development, construction, or public administration preferred
Experience in zoning, building inspection, code enforcement, or municipal government preferred
Certification as a Zoning Official, Code Enforcement Officer, or related ICC credentials preferred or obtainable within 12–18 months of employment
Valid Mississippi driver’s license
Knowledge of the City of Magee Zoning Ordinance, subdivision regulations, and municipal code provisions
Familiarity with Mississippi laws governing zoning, land use, municipal courts, and code enforcement
Ability to read and interpret site plans, construction drawings, plats, and zoning maps
Strong communication, documentation, and conflict-resolution skills
Ability to prepare clear, concise staff reports for the Planning Commission and Board of Aldermen

Job Responsibility

Administers and enforces the City of Magee Zoning Ordinance, including regulations for residential, commercial, industrial, agricultural, and overlay districts
Reviews zoning requests such as rezonings, variances, special exceptions, and conditional uses and prepares staff summaries for the Magee Planning Commission and Board of Aldermen
Maintains and updates the Official Zoning Map of the City of Magee, ensuring all amendments adopted by the Board are recorded
Reviews site plans, plats, and building permit applications for compliance with the zoning ordinance, setbacks, signage requirements, parking standards, and landscaping requirements
Conducts field inspections to verify compliance with approved zoning cases and development plans
Coordinates with the City Clerk’s office to ensure public notices, advertising, and hearing procedures comply with Mississippi law
Enforces Municipal Code provisions, including nuisance abatement, tall grass and weeds, junk and debris, unsafe or dilapidated structures, abandoned or inoperable vehicles, and signage violations
Responds to citizen complaints submitted through City Hall, Board of Aldermen, or police dispatch
Issues Notices of Violation, Orders to Abate, and citations under authority granted by Magee’s municipal code
Works with property owners and businesses to achieve voluntary compliance before initiating legal action

Fulltime

Accounting Clerk

We are looking for an Accounting Clerk to join our team in Peoria, Arizona. In t...

Location

United States , Peoria

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred
Minimum of 1–2 years of accounting experience, ideally within the construction or contracting industry
Familiarity with construction accounting practices and processes
Proficiency in accounting software such as QuickBooks, Oracle, or SAP
Strong skills in Excel and other Office applications
Exceptional attention to detail and organizational abilities
Effective communication and teamwork skills to collaborate with various stakeholders
Ability to manage multiple tasks and prioritize effectively in a dynamic environment

Job Responsibility

Process accounts payable transactions accurately, ensuring proper coding to construction jobs and cost categories
Handle accounts receivable tasks, including client invoicing and tracking payments
Perform regular bank and account reconciliations to maintain financial accuracy
Track and update job cost data for ongoing projects to ensure accurate reporting
Prepare monthly financial reports and job cost summaries to support business operations
Collaborate with vendors, subcontractors, and project managers to address billing and payment inquiries
Ensure compliance with lien waivers, certificates of insurance, and contractual requirements
Assist with audits by organizing financial records and maintaining project files
Support tax payment processes for city, county, and state obligations
Perform general administrative and accounting tasks as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Company 401(k) plan
Free online training

Fulltime

Accounting Clerk

Find the right balance of inspiration and wellness in the heart of Mississippi’s...

Location

United States , Jackson

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Accounting experience
Marriott brand a plus
Associate's degree (A. A.) or equivalent from two-year college or technical school or 2 to 3 years related experience and/or training in hotel Finance
Or equivalent combination of education and experience
Accounts Payable Focused
Take pride of your organizational skills and attention to detail
Have the ability to compile facts and figures
Effective verbal and written communication
Excellent computer skills
Flexibility with scheduling

Job Responsibility

Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Director of Finance of any potential concern
Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts
Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards. Maintain accurate and legible logs for all credit cards
Set up new accounts in accordance with established credit policy
Assist in reconciling open account status items
Input General Cashier Summary and maintain binder
File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations

What we offer

Highly competitive wages
Exceptional health benefits plan for eligible associates & your family members
401K matching program for eligible associates
Discounts with our Crescent managed properties in North America for you & your family members
Hotel Room Discounts at Marriott branded properties worldwide
Free meals

Fulltime

Select Country

Administrative Assistant I – City Clerk

Massachusetts Municipal Association

Location:
United States , Newburyport

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 23, 2026

Expiration:
April 26, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Administrative Assistant I – City Clerk

Deputy City Clerk II

Legal Administrator

Executive Assistant

Accounts Officer (Receivable)

Finance Support Specialist

Zoning Administrator

Accounting Clerk

Accounting Clerk

Our AI answers in your language

Administrative Assistant I – City Clerk

Massachusetts Municipal Association

Location:United States , Newburyport

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:April 23, 2026

Expiration:April 26, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Administrative Assistant I – City Clerk

Deputy City Clerk II

Legal Administrator

Executive Assistant

Accounts Officer (Receivable)

Finance Support Specialist

Zoning Administrator

Accounting Clerk

Accounting Clerk

Location:
United States , Newburyport

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
April 23, 2026

Expiration:
April 26, 2026