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Administrative Assistant (Hardware Engineering)

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Aero Simulation, Inc. (ASI)

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Location:
United States , Tampa

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Contract Type:
Employment contract

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Salary:

Not provided

Job Description:

For over 40 years, Aero Simulation, Inc. (ASI) has provided quality flight training devices to the US Military. ASI has successfully built numerous training systems with a primary focus on aircrew and maintenance training systems. Our current programs include, but are not limited to, the B-1 Training Systems (Air Force), E-2D Training Systems (Navy), CH-53E Training Devices (USMC), IMOMS (Coast Guard), Navigation, Seamanship, Shiphandling Trainer – NSST (Navy). To learn more about ASI visit Programs-Aero Simulation, Inc. ASI is a 100% employee-owned engineering and manufacturing company committed to supporting the nation’s warfighters. Being 100% employee-owned directly impacts our culture: it drives our decision-making, motivates our teams, increases our productivity, improves retention and contributes to the future success of our company. Our culture is one where we work hard for our clients and for each other – and we have fun collaborating, sharing experience and expertise, and learning along the way. We strive to deliver exceptional quality, elevate client relationships, and enrich the careers and lives of our employee-owners. As Employee-Owners, we are invested in the success and continued development of each other and the company. In addition to the Employee Stock Ownership Plan (ESOP), we offer a flexible work environment, generous paid time off, professional development opportunities, industry competitive compensation, and superior benefits to include medical, dental, 401k and more! ASI is a great place to build a career and grow with a company that is dedicated to quality, service and to fostering a community of support for each and every member of the team. To learn more about this opportunity, keep reading! Position Summary The Administrative Assistant – Hardware Engineering is responsible for assisting the Hardware Engineering team. This position will largely help with managing engineering project documentation and handling data entry. This role will also support configuration audits at customer facilities. Essential Duties and Responsibilities Produce hardware documentation PDAL’s (Product Drawings and Associated Lists) which includes printing, binding, and ensuring all drawings are present. Enter data such as part and drawing numbers into our ERP system. Saving AutoCAD drawings as PDFs. Upload documentation and data into our release cycle. Maintain documentation (electronic and paper). Assist with development of presentation materials for customer meetings. Support customer events such as configuration audits at customer facilities.

Job Responsibility:

  • Produce hardware documentation PDAL’s (Product Drawings and Associated Lists) which includes printing, binding, and ensuring all drawings are present
  • Enter data such as part and drawing numbers into our ERP system
  • Saving AutoCAD drawings as PDFs
  • Upload documentation and data into our release cycle
  • Maintain documentation (electronic and paper)
  • Assist with development of presentation materials for customer meetings
  • Support customer events such as configuration audits at customer facilities

Requirements:

  • Proficiency in office software such as Excel, Word, PowerPoint, and Outlook is required
  • Knowledge of AutoCAD software is a plus
  • Familiarity with ERP systems used in a production/manufacturing environment is a plus
  • Knowledge and experience with flight simulators or the simulator industry is a plus
  • Ability to develop and maintain positive working relationships with internal and external customers
  • Ability to adapt communication style and messaging to different audiences
  • Ability to manage multiple priorities and projects simultaneously
  • The candidate must be able to work in a team environment, or independently, as necessary, and be a self-starter who will resolve problems effectively and efficiently
  • Keen attention to detail to deliver solutions that meet project requirements
  • U.S. Citizenship Required
  • Background Check: Must be able to successfully pass an initial background screening
  • Security Clearance: Must be able to obtain and maintain an active Department of Defense (DoD) security clearance
  • Work Schedule Flexibility: Occasional overtime and alternate shifts may be required
  • Travel Requirements: Must be able and willing to travel domestically and, on occasion, internationally
  • Candidate must be able to work in small-confined spaces (simulator cockpits)

Nice to have:

  • Knowledge of AutoCAD software
  • Familiarity with ERP systems used in a production/manufacturing environment
  • Knowledge and experience with flight simulators or the simulator industry
What we offer:
  • Employee Stock Ownership Plan (ESOP)
  • flexible work environment
  • generous paid time off
  • professional development opportunities
  • industry competitive compensation
  • medical
  • dental
  • 401k

Additional Information:

Job Posted:
April 23, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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