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Administrative Assistant for the School of Nursing

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Christian Career

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Location:
United States , Shawnee

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Category:
Education

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Administrative Assistant for the School of Nursing supports the Chair and faculty in the administrative operations, function, and procedures of the School of Nursing. The Administrative Assistant also engages students and prospective students regularly and provides a welcoming presence in the School of Nursing.

Job Responsibility:

  • Manage work and information flow that pertains to the Chair and faculty for the School of Nursing
  • Coordinate vendor and clinical agency contracts
  • Prepare and distribute assigned correspondence, reports, mail, and documents
  • Maintain accurate record-keeping systems for correspondence, reports, records, and other essential documents
  • Provide appropriate administrative support in conjunction with Human Resources for personnel files
  • Coordinate incoming faculty and process items needed for hiring and departmental onboarding
  • Assist the Chair of the School of Nursing with load reports for full-time and adjunct faculty
  • Oversee communication and financial handling of the clinical requirements, background checks, and drug screen process for students and faculty
  • Assist in compiling clinical information
  • Coordinates systems for clinical placement
  • Coordinate the calendar of appointments and meetings for the Chair
  • Ensure accuracy of course schedules and classroom assignments listed in the Student Information System
  • Coordinate course schedules and classroom assignments
  • Ensure real-time accuracy of the school’s budgets
  • Coordinate applications to the nursing program
  • Coordinate nursing scholarship applications
  • Coordinate annual nursing recognition ceremony
  • Maintain records for the School of Nursing following CCNE accreditation and Oklahoma Board of Nursing guidelines
  • Receive visitors to the School of Nursing
  • Oversee planning and coordination of special events held by the School of Nursing
  • Oversee building needs for Stavros Hall
  • Interview, schedule, and supervise student workers
  • Assist with recruiting activities and events including the upkeep of the department’s social media presence
  • Maintain, order, and coordinate office supplies and ensure working functionality of office equipment
  • And any other duties as assigned

Requirements:

  • High school diploma or equivalent
  • Administrative experience in an office - a bachelor’s degree in a related field may substitute for work experience
  • Proficiency in the use of Excel creating and maintaining complex spreadsheets
  • Must be a member of a local evangelical Christian church

Nice to have:

  • Bachelor’s degree
  • Administrative experience in an academic setting
What we offer:
  • Premium contributions for nationwide family-friendly Health and Dental coverages
  • Free life insurance that includes accidental death and dismemberment equal to an employee’s base salary
  • Access to optional employee-paid ancillary benefits like vision, hospitalization, critical illness, accident, additional employee-paid family life insurance coverages, and education benefits
  • Generous paid time off that includes annual granted vacation time, accrued sick leave, six annual holidays, and week-long breaks for Thanksgiving and Christmas
  • Employer matching opportunity for retirement investments in a 403(b)(9) plan
  • FREE family membership to the OBU Recreation and Wellness Center
  • Global outreach university mission trips
  • Cafeteria discounts
  • Parking privileges

Additional Information:

Job Posted:
March 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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