Administrative Assistant For Projects - Construction Job at Randstad (Montréal)

Administrative Assistant for Projects - Construction

Our client, a leading integrator of security solutions (protecting people, prope...

Location

Canada , Montreal

Salary:

30.00 - 35.00 USD / Hour

Randstad

Expiration Date

July 27, 2026

Requirements

Relevant experience in a technical field related to construction or security
Bilingualism is essential to communicate with a diverse clientele

Job Responsibility

Perform data entry for cost tracking and transmit relevant information to the project coordinator for optimal management
Manage approved quotes, and handle delivery slips as well as merchandise returns
Establish work schedules for the teams and coordinate pickup times with the technicians
Confirm appointments with clients and ensure rigorous follow-up on project progress

What we offer

Salary: Between $30 and $35 per hour (depending on experience)
Schedule: Monday to Friday, 8:00 AM to 4:30 PM
Week: 37.5 hours per week
Break: 1-hour lunch break
Office located in East Montreal, easily accessible via the Honoré-Beaugrand metro station
Professional Environment: Join a leader in security solutions offering a structured and collaborative workspace
Stable Mandate: A 12-month mission at the heart of operational activities in the Montreal-East district

Fulltime

Administrative Assistant - Construction Projects

We are looking for an experienced Administrative Assistant with a strong backgro...

Location

United States , Centerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably in the construction industry
Strong proficiency in calendar management and scheduling
Skilled in preparing and organizing bid documents, contracts, and business review reports
Familiarity with import/export documentation processes
Ability to manage and facilitate conference calls and team communications
Knowledge of construction-related documents and processes
Detail-oriented with excellent organizational and multitasking abilities
Proficiency in using office software and tools for documentation and communication

Job Responsibility

Organize and maintain schedules, ensuring seamless calendar management for meetings, events, and deadlines
Coordinate travel arrangements, including booking flights and accommodations, for team members when required
Prepare and compile essential documents such as bid proposals, contracts, and business review materials
Support communication efforts by scheduling and facilitating conference calls with stakeholders
Manage import and export documentation with accuracy and attention to compliance requirements
Assist in the preparation and handling of construction-related documents essential for project execution
Provide administrative support to ensure smooth day-to-day operations within the construction sector
Collaborate with team members to ensure timely completion of commercial construction project deliverables
Handle contract documentation and ensure proper filing and tracking of agreements
Maintain a detailed record of project timelines and milestones to support effective project management

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Assistant – Construction

A dynamic and well-established construction company is currently seeking a bilin...

Location

Canada , Saint-Léonard

Salary:

55000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

August 10, 2026

Requirements

Excellent communication skills in both French and English (written and oral) for seamless interaction with clients and partners
Strong command of Microsoft Excel and the MS Office Suite
Prior experience in the manufacturing or construction sector is highly preferred.

Job Responsibility

Handle phone calls, emails, and administrative correspondence
Prepare, file, and archive administrative documents related to projects (contracts, permits, invoices, etc.)
Manage billing processes
Assist the accounting and sales departments
Manage orders and supplier relationships
Organize and coordinate internal and external meetings (clients, suppliers, subcontractors).

What we offer

Salary between $55,000 and $70,000
Located in East Montreal
Office hours, Monday to Friday
On-site parking
Group insurance

Fulltime

Construction Administrative Assistant

We are looking for a Construction Administrative Assistant to support daily offi...

Location

United States , Fresno

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, office coordination, or a related assistant role
Ability to manage inbound calls professionally and communicate clearly with a wide range of contacts
Strong organizational skills with experience maintaining files, records, and detailed documentation
Proficiency in data entry and general administrative office tasks with consistent accuracy
Comfortable handling receptionist-style responsibilities in a busy work environment
Bilingual communication skills in English and Spanish are strongly preferred
Ability to prioritize multiple assignments and meet deadlines in a construction or contractor setting

Job Responsibility

Support project managers and field personnel with day-to-day administrative coordination and document handling
Maintain organized project files, contracts, correspondence, and other construction-related records for easy access and accuracy
Arrange meetings, manage calendars, and coordinate schedules with subcontractors, suppliers, clients, and internal team members
Receive and direct incoming phone calls while assisting both English- and Spanish-speaking customers, vendors, and partners
Monitor project timelines and follow up on required paperwork to help keep documentation complete and submitted on schedule
Enter, update, and verify data in office records and project tracking documents with a high level of accuracy
Assist with front desk and general office support duties, including communication, filing, and routine administrative tasks as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Construction Administrative Assistant

We are looking for a detail-oriented Construction Administrative Assistant to su...

Location

United States , Westfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative support experience, preferably in construction, contracting, or a related service environment
Strong written and verbal communication skills with the ability to interact professionally with internal teams and external partners
Excellent organizational abilities and time management skills in a deadline-driven setting
Proven ability to handle multiple priorities independently and make sound decisions with minimal supervision
Proficiency in data entry, typing, and Microsoft Office 365, including Excel, Word, and Outlook
Comfortable supporting bid proposal activity, document preparation, and general office coordination

Job Responsibility

Coordinate the preparation and final assembly of bid packages, scope documents, and supporting materials for submission
Organize plans, specifications, addenda, and revision records so estimating information remains current and accessible
Monitor incoming supplier and subcontractor pricing, compile comparisons, and help arrange proposal details for estimator review
Maintain bid logs, filing systems, and tracking tools for both active opportunities and archived project records
Prepare spreadsheets, cost summaries, and other administrative documents that support the estimating process
Track bid deadlines, assist with scheduling priorities, and help ensure submissions are completed on time
Communicate with vendors, subcontractors, and internal team members to gather required forms, pricing, and documentation
Participate in meetings and provide administrative follow-up on action items related to estimating activities

What we offer

Medical coverage
Vision coverage
Dental coverage
Life and disability insurance
Company 401(k) plan

Administrative Assistant - Construction Industry Experience

A local manufacturing organization is seeking a detail-oriented Administrative A...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative assistance, ideally in a manufacturing or engineering setting
Strong attention to detail and commitment to accuracy
Ability to bend and lift up to 25 pounds as necessary
Proficient in using Microsoft Excel, SAP, or enterprise resource planning (ERP) software (J.D. Edwards, Oracle, etc.) for data entry and organization
Capable of working independently and managing time effectively
Organized
Self-Motivated

Job Responsibility

Offer comprehensive administrative and documentation support
Sort, organize, and accurately enter files and data into Microsoft Excel
Prepare meeting notes, summaries, and presentations for organizational use
Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location
Perform other assigned duties as required
Generate various file formats such as PDFs and DXFs for internal teams and external suppliers
Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition
Prepare meeting notes, summaries, and simple technical presentations for organizational use
Assist in gathering data and documenting processes for continuous improvement projects
Maintain project trackers, action item lists, and engineering schedules to support team productivity

What we offer

Benefits available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan

Fulltime

Administrative Assistant – Construction

A dynamic and well-established construction company is currently seeking a bilin...

Location

Canada , Saint-Léonard

Salary:

55000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

July 27, 2026

Requirements

Excellent communication skills in both French and English (written and oral)
Strong command of Microsoft Excel and the MS Office Suite
Prior experience in the manufacturing or construction sector is highly preferred

Job Responsibility

Handle phone calls, emails, and administrative correspondence
Prepare, file, and archive administrative documents related to projects (contracts, permits, invoices, etc.)
Manage billing processes
Assist the accounting and sales departments
Manage orders and supplier relationships
Organize and coordinate internal and external meetings (clients, suppliers, subcontractors)

What we offer

Office hours, Monday to Friday
On-site parking
Group insurance

Fulltime

Administrative Assistant – Construction Industry

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience preferred
Construction, engineering, or contractor industry experience strongly preferred
Strong organizational and multitasking skills
Ability to manage deadlines and shifting priorities
Excellent communication and customer service skills
Proficiency in Microsoft Office Suite required
Experience with Procore, Buildertrend, or similar construction software is a plus

Job Responsibility

Support daily office operations and administrative coordination
Assist project managers with scheduling, documentation, and reporting
Prepare contracts, proposals, purchase orders, and project files
Maintain organized digital and physical records for construction projects
Coordinate meetings, calendars, and subcontractor communications
Answer incoming calls and respond to client and vendor inquiries
Assist with invoice tracking, data entry, and administrative reporting
Support office supply management and vendor coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Administrative Assistant For Projects - Construction

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Administrative Assistant For Projects - Construction

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