Administrative Assistant for Projects - Construction Job at Randstad (Montreal)

Assistant Construction Project Manager

A dynamic and forward-thinking Construction Consultancy in North London are seek...

Location

United Kingdom , London

Salary:

30000.00 - 40000.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

Hold a construction / Project Management related degree
Working towards a chartership (RICS, MCIOB, MAPM)
Experience working within a construction consultancy
Experience in the social housing sector
Possessing an entrepreneurial spirit and boundless energy

Job Responsibility

Assist with initial site appraisal
Work from the office
Ensure projects are run smoothly and effectively

What we offer

25 Days holiday + Bank holidays
Pension scheme
Private Medical
Travel expenses
Supportive culture
Season ticket loan scheme
Cycle to work scheme
Training allowance
Flexible working arrangements
Professional fees/subscriptions

Fulltime

Administrative Assistant - Construction Services

The Administrative Assistant position is an on-site support position in the cons...

Location

United States , Mechanicsburg

Salary:

Not provided

Erdman Anthony

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
3-5 years of previous administrative experience required
Highway/Bridge construction industry experience a plus
Ability to multitask efficiently
Strong basic math skills
Good verbal and written communication skills
Proficient in Microsoft Office Suite (Word, Excel, Teams, Outlook)
Detail oriented
Strong analytical skills
Experience with internal and external clients

Job Responsibility

Monitor and order construction inspection personal protective equipment such as field safety vests, hard hats, safety glasses, harnesses, strobe lights for cars
Solicit quotes from vendors for personal protective equipment
Track orders and verify orders when received
Submit requisitions to accounting for all purchases
Shipping personal protective equipment to field employees
Quality check company invoices
Review and reconcile field staff mileage logs and Project Site Activity (PSA) reports
Data entry using the client’s ECMS system such as building agreements, work orders, supplements and amendments, construction employee resumes, pay rates
Track field employee certifications
Prepare and update construction budget spreadsheets using Excel

Fulltime

Project Assistant, Siteworks (Landscape Construction Management)

We’re looking for a motivated, curious and skilled individual with experience in...

Location

United States , Chicago

Salary:

62000.00 - 80000.00 USD / Year

Hoerr Schaudt Landscape Architects

Expiration Date

Until further notice

Requirements

Highly proficient in AutoCAD, Adobe Suite, Sketch-up and Microsoft Office
Excellent organizational and task management skills, including the ability to change tasks quickly
Excellent attitude and ability to work well within a team
Expert in creative problem-solving
2-5 years' experience required
Some travel is required during weekdays only
Physical requirements: Lifting, Carrying and Moving up to 20 lbs. or more
Mobility: walking, hiking, kneeling and standing for extended periods
Working conditions: ability to work outdoors frequently at jobsites in all weather conditions
Requirement to wear protective clothing and hard-toed boots/shoes

Job Responsibility

Assist project managers with conducting material and vendor research
Perform AutoCAD drawing edits
Plant material procurement and tagging
Contractor correspondence
Project coordination
Project scope takeoffs

What we offer

Competitive salary and benefits package
Opportunities for professional development and career growth
Collaborative and supportive work environment
Access to cutting-edge tools and technologies in landscape design
Health benefits
Paid time off
401(k)
To/from office commute paid, or parking provided

Fulltime

Project Administrator

Project Administrator role within the Pre-Construction Division in Gillingham. R...

Location

United Kingdom , Gillingham

Salary:

28000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Strong communication and organisational skills
High attention to detail and ability to manage multiple tasks
Experience supporting M&E projects, construction tenders, or bid processes
Familiarity with pre-construction workflows and documentation

Job Responsibility

Provide administrative support to the pre-construction team
Maintain document registers, job folders, and project trackers
Prepare tender documentation, submission letters, and pricing schedules
Attend meetings and produce accurate minutes
Assist with supplier enquiries and site surveys

What we offer

Competitive salary of £28,000
21 days holiday + bank holidays
Company pension scheme
Apple IT equipment provided
Ongoing training and career development
Supportive and inclusive team culture

Fulltime

Senior Project Administrative Manager

T5 Data Centers is seeking a highly organized and experienced Senior Constructio...

Location

United States , Atlanta

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects
Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking
Strong knowledge of construction documentation, contract management, and financial processing
Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred
Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar
Proficiency in Microsoft Office Suite and BlueBeam
Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
High level of integrity and attention to detail in handling sensitive project and financial information
Strong interpersonal skills and ability to work collaboratively across departments and with external partners
Demonstrate effective relationship building within the project team and throughout the Company

Job Responsibility

Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite
Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables
Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location
Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams
Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols
Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds
Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking
Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders
Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting
Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards

Fulltime

Project Administrator

Fantastic Opportunity for an Experienced Project Administrator! We are partnerin...

Location

United Kingdom , Durham

Salary:

27000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in construction, engineering, or technical project administration
Previous experience in project administration, hire desk operations, document control, or similar
Flexible, team-focused attitude with initiative
Strong IT skills, especially Microsoft Excel, Word, and Teams
Ability to thrive in a fast-paced environment

Job Responsibility

Provide efficient administrative support to a busy projects team
Maintain well-organised project files and accurate record-keeping
Liaise with internal teams, suppliers, and management to coordinate confidential project details
Handle calls, correspondence, and general office tasks professionally
Data entry, holiday request management, and record updates
Manage purchase orders, delivery tracking, and supplier communications
Keep schedules and records up to date, including plant hire and equipment servicing
Support directors with project planning, progress tracking, and reporting
Act as first point of contact for site staff, assisting with onboarding and safety inductions
Maintain CRM systems and project databases

What we offer

28 days holiday including bank holidays and Christmas/New Year closure
Free onsite parking
Supportive, friendly team environment
Comprehensive benefits package including health benefits, retail and lifestyle discounts, cycle-to-work scheme, generous pension plan, death in service cover, modern facilities, company awards, and team-building events

Fulltime

Assistant Project Manager

A respected construction consultancy based in North London is looking to appoint...

Location

United Kingdom , London

Salary:

Not provided

Brandon James

Expiration Date

Until further notice

Requirements

Degree qualified in Construction Project Management or related discipline
working towards or interested in MRICS, MCIOB or MAPM
1-3 years’ experience in a consultancy or client-side environment
excellent communication and organisation skills
confidence dealing with stakeholders and clients

Job Responsibility

Assisting in contract administration
stakeholder coordination and reporting
delivering schemes up to £30m in value
supporting senior staff
managing risks and programme
producing key project documents

What we offer

APC support and structured mentoring
clear progression opportunities
private medical cover
regular team events and socials

Fulltime

Project Administrator

We are seeking a highly organised and experienced Project Administrator to suppo...

Location

United Kingdom , Guildford

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a Site Manager, Project Administrator, or Contracts Administrator role within construction or maintenance sectors
Strong understanding of compliance and health & safety requirements in construction environments
Proficient in using shared drives, project management systems, and client portals
Excellent organisation and communication skills
Ability to work independently and manage multiple administrative tasks simultaneously

Job Responsibility

Provide administrative support to the Senior Management Team across multiple projects
Maintain and update compliance documentation via internal and external portals
Manage daily site administration tasks such as site diaries, visitor bookings and security coordination, site inductions and qualification certificate filing
Ensure all Health & Safety documentation is current and accessible
Coordinate and minute weekly subcontractor meetings, distributing notes to relevant stakeholders
Support project tracking and reporting using internal systems and client portals
Liaise with engineers, subcontractors, and clients to ensure smooth communication and project updates
Assist with procurement tasks such as ordering parts and PPE, and preparing quotations and invoices
Monitor service level agreements and escalate issues as needed to ensure contractual compliance

What we offer

20 days holiday + BH, with additional holiday
Pension Scheme
Friendly team & So Much more!!
Free parking on-site

Fulltime

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Administrative Assistant for Projects - Construction

Job Description

Job Responsibility

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