Administrative Assistant

Facilities Administrative Assistant

We are looking for a Facilities Administrative Assistant to support daily workpl...

Location

United States , Burnsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in office administration
High school diploma or GED required
Proficiency in Microsoft Office, including Outlook, Excel, Word, Teams, and PowerPoint
Comfortable learning new systems and technology
Strong organizational skills with the ability to multitask and maintain attention to detail
Excellent communication and interpersonal skills
Proactive, collaborative, and service-oriented approach
Ability to adapt quickly in a fast-moving environment with changing priorities
Comfortable being up and moving throughout the facility during the day

Job Responsibility

Support daily office and facilities operations with a flexible, go-with-the-flow mindset
Greet visitors, customers, and vendors in a professional and welcoming manner at the main entrance
Assist with reception-style responsibilities and serve as a visible point of contact for employees
Order, stock, and maintain office and breakroom supplies, including snacks, beverages, coffee, and other essentials
Help ensure overall office upkeep and organization
Perform daily and weekly maintenance of the main coffee machine and brewing area
Support onsite and offsite meetings and events, including room setup, catering coordination, supplies, and logistics
Assist with PowerPoint presentations and communication distribution as needed
Create and maintain cubicle name tags and office signage
Maintain system for new hires and terminated employees

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Team Administrative & Facilities Assistant

Team Administrative & Facilities Assistant role supporting daily operations and ...

Location

United Kingdom , London

Salary:

17.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar Administrative, Office Support, or Facilities role
Strong organisational skills with exceptional attention to detail
Confident communicator with excellent written and verbal skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to prioritise, multitask, and work both independently and collaboratively

Job Responsibility

Maintain and monitor archiving and records-management systems
Prepare documentation and reports for quarterly audits
Oversee and update access-control records
Arrange domestic and international travel, including visa applications
Support the planning and delivery of internal and external events
Provide front-of-house support, including reception cover and visitor management
Assist with filing, data entry, and document handling
Coordinate office supplies, meeting room setup, and general facilities tasks
Liaise with building management and suppliers as required
Act as a designated First Aider and Fire Warden

What we offer

Join a highly respected global organisation
Work in a collaborative, innovative environment where your contribution matters
Gain exposure to both administrative and facilities functions - perfect for broadening your skill set
Be part of a dynamic, supportive team that values growth and connection

Fulltime

Administrative & Facilities Assistant

Proactive and organised Administrative & Facilities Assistant to support daily o...

Location

United Kingdom , London

Salary:

17.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar Administrative, Office Support, or Facilities role
Strong organisational skills with exceptional attention to detail
Confident communicator with excellent written and verbal skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to prioritise, multitask, and work both independently and collaboratively within a fast-paced environment

Job Responsibility

Maintain and monitor archiving and records-management systems
Prepare documentation and reports for quarterly audits
Oversee and update access-control records
Arrange domestic and international travel, including visa applications
Support the planning and delivery of internal and external events
Provide front-of-house support, including reception cover and visitor management
Assist with filing, data entry, and document handling
Coordinate office supplies, meeting room setup, and general facilities tasks
Liaise with building management and suppliers as required
Act as a designated First Aider and Fire Warden

What we offer

Join a highly respected global organisation
Work in a collaborative, innovative environment
Gain exposure to both administrative and facilities functions
Easy commute thanks to office's prime location near Bank Station
Be part of a dynamic, supportive team that values growth and connection

Fulltime

New

We are looking for a detail-oriented Administrative Assistant to support propert...

Location

United States , Hackensack

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role is required
Ability to work effectively in a fast-paced property management, facilities, or real estate environment is preferred
Strong organizational skills with careful attention to detail and accuracy
Clear written and verbal communication skills for handling routine correspondence and inquiries
Proficiency with standard office software and general administrative systems
Ability to learn established processes quickly and provide dependable support during a short-term assignment
Professionalism, punctuality, and the ability to manage responsibilities independently.

Job Responsibility

Provide front-line administrative support for property management activities, ensuring daily tasks are handled accurately and on schedule
Step in during a coverage period and maintain continuity for office operations with minimal disruption
Participate in a scheduled training period to become familiar with workflows, documentation practices, and team expectations before assuming full duties
Organize records, correspondence, and routine administrative materials to support efficient property office operations
Coordinate calendars, communications, and general office follow-up to keep priorities moving forward
Assist with routine reporting, file maintenance, and data entry related to property administration tasks
Respond professionally to internal and external inquiries and direct requests to the appropriate contacts when needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Part-Time Administrative Assistant

Location

United States , Carmel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office administration, reception, executive support, or a similar administrative role
Strong organizational skills with the ability to manage multiple priorities and maintain accuracy in a fast-paced setting
Strong communication skills and confidence interacting with visitors, executives, vendors, and internal teams
Hands-on experience with calendar management, meeting coordination, and travel booking
proficiency in Microsoft Office applications, including Excel and PowerPoint, along with accurate data entry skills
Ability to handle inbound calls, front desk responsibilities, and general office support with a high level of discretion

Job Responsibility

Greet guests and visitors, provide a welcoming front-office experience, and ensure sign-in procedures are completed
Keep the workplace running efficiently by monitoring office supply levels, organizing shared areas, and responding to routine operational needs
Process incoming and outgoing mail, including time-sensitive and overnight shipments
Partner with building management and service providers to address facility-related matters
Provide administrative assistance through calendar coordination, meeting scheduling, and travel planning for leadership
Create and assemble presentations, documents, and meeting materials using Microsoft PowerPoint and Excel
Coordinate logistics for internal meetings, special projects, and larger events
Assist with recurring administrative processes such as insurance renewal support, data entry

What we offer

Medical benefits
Vision benefits
Dental benefits
Life and disability insurance
Company 401(k) plan
Free online training

Parttime

New