Administrative Assistant, Equity Research Job at Clear Street (New York)

Executive Assistant

About the Company: Our client is a private equity firm focused on identifying hi...

Location

United States , New York

Salary:

110000.00 - 130000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
4-8 years of previous high level EA support
Experience within financial services a must
Proficiency in Word, Excel, PowerPoint, Outlook, and conference room databases
High level of interpersonal skills to handle sensitive and confidential situations

Job Responsibility

Provide high-level executive support for meetings, travel, itinerary, telephone coverage, mail handling, processing of letters/correspondence, maintaining files, events/meeting planning, and other department activities
Proactively manage and maintain a busy and ever-changing calendar
Organize and prioritize a large volume of information requests and calls
Research and resolve complex issues on a recurring and nonrecurring basis
Oversee and manage special events or projects
Aid in the production of departmental reports, presentations, and general documents
File notes from company meetings/conference calls
Assist with research for analysts as needed

Total Rewards Analyst & Stock Administrator

At EarnIn, our people are our greatest asset—and attracting, retaining, and rewa...

Location

United States

Salary:

92000.00 - 146000.00 USD / Year

EarnIn

Expiration Date

Until further notice

Requirements

3+ years of experience in an Equity Administration role, preferably in a high-growth tech environment
Solid working knowledge of benefits compliance and compensation principles (e.g., FLSA, IRS regulations, SOX, Section 409A)
Hands-on experience with HRIS and equity management systems (e.g., Workday, Carta, Shareworks, Equity Edge, Fidelity)
Exceptional Excel and data modeling skills
experience with reporting and visualization tools (e.g., Tableau, Looker, or Google Data Studio)
Highly analytical mindset paired with strong attention to detail and the ability to execute flawlessly
Excellent written and verbal communication skills
capable of demystifying complex topics for a broad employee audience
Strong project management skills and a desire to create scalable, sustainable processes
Bachelor’s degree in Human Resources, Finance, Business, or related field

Job Responsibility

Stock Plan Administration (25-50%, to increase over the next 6 months)
Equity Plan Management
Help administer company’s equity programs, including stock options, restricted stock units (RSUs), and employee stock purchase plans (ESPPs)
Administer EarnIn’s equity compensation programs in collaboration with our third-party stock plan administrator
Managing new hires/terminations in equity administration platform
Prepare and distribute grant agreements (stock options, RSUs, etc.)
Process new equity grants, exercises, vesting, and cancellations in equity management systems
Maintain accurate and up-to-date records of all equity transactions
Manage off boarding equity communications and option expiration timelines
Track and update employee status changes that affect vesting (e.g., LOA, termination)

Senior Specialist, Equity & Payroll Administration

Wealthfront is seeking a Senior Specialist, Equity & Payroll Administration to j...

Location

United States , Palo Alto

Salary:

120000.00 - 141700.00 USD / Year

Wealthfront

Expiration Date

Until further notice

Requirements

4-6 years of relevant experience in equity administration, payroll or related accounting/finance roles
Bachelor’s degree in Accounting, Finance, or a related field
CPA preferred
Strong understanding of U.S. GAAP, internal controls, and compliance requirements
Hands-on experience with payroll systems and equity administration platforms (e.g., Shareworks/Carta/Namely/ADP preferred)
Proficiency in Microsoft Office, Google Workspace, NetSuite, Bill.com, and Expensify (or similar systems)
Exceptional attention to detail with the ability to communicate clearly at all levels of the organization
Strong problem-solving skills and a proactive, solutions-oriented mindset
High ethical standards and commitment to data accuracy and confidentiality
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Job Responsibility

Administer equity compensation programs including stock options, RSUs, ESPP, and 10b5-1 plans
Process equity transactions such as grants, exercises, vesting, cancellations, expirations, and payroll-related equity events
Maintain accurate and complete equity records in equity administration systems
Support compliance with SEC reporting and internal controls related to equity activity
Communicate clearly with employees regarding equity plan mechanics and transactions
Perform regular reconciliations between equity systems, payroll, and general ledger
Coordinate with external equity administrators, auditors, and compensation consultants
Assist with the calculation and reporting of stock-based compensation expense and disclosures under ASC 718
Responsible for timely and accurate processing of the semi-monthly payroll and uploads to the payroll system
Responsible for maintaining payroll reports, personnel records and processing deductions such as levies and garnishments, preparing accounting transactions and auditable support, and preparing special reports for senior management

What we offer

medical
vision
dental
401K plan
generous time off
parental leave
wellness reimbursements
professional development
employee investing discount

Fulltime

Corporate Paralegal

Wilson Sonsini is currently looking for a Paralegal to join our Corporate Practi...

Location

United States , Seattle

Salary:

32.92 - 44.54 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

Paralegal Certificate
OR Bachelor’s Degree or JD with one year working under supervision of attorney
3+ years of experience
Excellent verbal and written communication skills
Must be able to work under pressure and meet deadlines
Ability to work independently and to carry out assignments to completion
Ability to demonstrate accuracy, attention to detail, and strong organizational skills
Ability to review and proofread documents for grammar, spelling, proper language, and readability
Ability to follow firm policies and procedures while working remotely and in person
Team player and willingness to provide back-up support to team members as required

Job Responsibility

Perform all job duties under direction and supervision of supervisor and/or attorney
Develop skills and knowledge through training and mentoring
Maintain compliance with all firm policies, procedures, and standards
Time entry inputted on daily basis
Timesheets submitted weekly
Notification and coverage for time off
Dependable work hours
Participation on virtual calls/meetings
Attendance at mandatory trainings or meetings
Adherence to group norms

What we offer

Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance

Fulltime

Paralegal

Location

United States , New York

Salary:

100000.00 - 115000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
Paralegal certification preferred
3-5 years of related paralegal experience at a public company or Biglaw firm
Workiva, EDGAR, Diligent, and DocuSign experience preferred
Notary public preferred or willingness to obtain certification
Excellent attention to detail and processes
Ability to maintain confidentiality

Job Responsibility

Manage securities law compliance including insider trading, pre-clearance, and quarterly blackout processes
Coordinate preparation of proxy statements including preparing beneficial ownership
Prepare and file forms under Section 16 of the Exchange Act
Track stock ownership of directors and officers, work on the transition to EDGAR Next, interact with third-party equity plan administrator, and related research
Assist with electronic and physical legal filing systems including data retention, contract management database, and policy tracker
Assist lawyers in capital markets transactions and public company filings by preparing closing checklists, obtaining signatures, monitoring status of deliverables and providing materials for due diligence
Assist with general legal department and corporate governance related tasks
Conduct legal research under supervision of lawyers

Assistant Controller

This position is a career-fast-track opportunity. Whoever fills this role is exp...

Location

United States , Chicago

Salary:

200000.00 - 210000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

7+ years work of experience in financial accounting, audit or finance function for an alternative investment manager with exposure to credit, private equity funds or hedge funds
Strong accounting and finance experience with private funds and fund structures
Exposure to credit a plus
Experience with external audit processes and procedures
Knowledge of accounting principles including US GAAP and Investment Company Accounting
Bachelor’s degree with a major in Accounting or Finance, CPA license preferred
Proficient in Microsoft Office
Strong Excel skills, and high level of proficiency in accounting software and other applications/tools
Strong organizational skills
Readily adaptable to change and a fast-paced environment

Job Responsibility

Perform initial, detailed review of the quarterly NAV close process and quarterly financial statements prepared by the fund financial analysts inclusive of complex/illiquid assets accounting and valuation, fee and expense review and performance reporting
Liaise directly with external auditors throughout the year on complex transactions and accounting conclusions through to the completion of the year-end audited financial statements
Research technical accounting issues for compliance
ensure compliance with local, state, and federal government reporting requirements and tax filings
Oversee and directly review the work of financial analysts, who perform day to day verification of portfolio transactions and accounting data, inclusive of accounting records, ledgers and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements
Assist in the preparation and review of capital calls, distributions and in responding to investor questions and requests for information
Work directly with fund controllers to monitor and project future fund cash flows for the treasury management process including capital calls, distributions, and fee calculations, as governed by fund agreements
Opportunity to engage with Fund Administrator, traders, brokers, and custodians to the extent any liquid assets are purchased to ensure timely settlement of trades, loans, and monitoring of pending transactions
Ensure quality control over financial transactions and financial reporting
Active mentorship/coaching of accounting/finance team members

What we offer

medical, vision, dental, life, and disability insurance
401(k) plan

Fulltime

Sr. Paralegal, SEC & Corporate Governance

We are seeking an experienced and detail-oriented SEC and Corporate Governance P...

Location

United States , Hershey

Salary:

Not provided

The Hershey Company

Expiration Date

Until further notice

Requirements

Bachelor’s degree
Paralegal certification, preferred
Notary Public Certification
At least 5-7 years of relevant in-house or law firm paralegal experience with a focus on corporate governance and public company securities matters
Strong understanding of SEC regulations, corporate governance practices, and public company compliance
Excellent organizational, communication, and writing skills
Proficiency in Microsoft Office Suite and familiarity with legal entity management systems, SEC filing platforms (e.g., Workiva, Diligent, EDGAR)
Flexibility to respond to multiple and often-changing priorities on a global level
Excellent time-management and organizational skills, attention to detail and follow through
Excellent oral and written communication skills

Job Responsibility

Assist in the preparation and filing of SEC reports, including Forms 10-K, 10-Q, 8-K, Section 16 filings (Forms 3, 4, and 5), and proxy statement
Help manage compliance with NYSE listing requirements and disclosure obligations
Maintain and update insider trading records and support compliance with the company’s insider trading policy, including trading plans, stock ownership requirements, tracking company calendar for earnings call, record and dividend payment dates
Coordinate with internal stakeholders and external advisors and counsel to gather and verify information for public disclosures
Support documentation and testing of legal department controls related to SOX compliance
Collaborate with internal audit and finance teams to ensure timely and accurate reporting of legal related controls
Maintain records and evidence to support SOX control assertions and participate in walkthroughs and audits
Assist in identifying and implementing process improvements to strengthen internal controls
Support in preparation for the company's Annual Meeting of Stockholders
Support in preparation for the company's Annual Meeting of Stockholders, including Annual Meeting of Stockholders’ Planning Worksheet, team meetings, coordinate with Inspector of Elections, Broadridge and update IR website

Corporate Counsel

As Corporate Counsel, you’ll be a key legal partner supporting Aurora’s continue...

Location

United States

Salary:

133400.00 - 216500.00 USD / Year

Aurora Solar

Expiration Date

Until further notice

Requirements

5+ years of experience practicing corporate and securities law, including at least 2 years at a top-tier law firm
Active membership in a U.S. state bar in good standing (California or New York preferred)
Strong foundation in corporate governance, equity, and securities matters, with comfort navigating ambiguity and novel issues
Excellent legal judgment and problem-solving skills, with the ability to translate complex issues into practical business guidance
Clear, persuasive written and verbal communication skills, and the ability to collaborate effectively across teams and seniority levels
A proactive, self-directed approach, with strong organizational skills and a bias toward ownership and follow-through
Strong analytical and problem-solving skills, with the ability to synthesize legal research, facts, and data into practical, cost-effective solutions for the business

Job Responsibility

Advise on a broad range of corporate and securities matters, including financings, equity issues, and strategic transactions
Support equity administration, equity plan compliance, and cap table management, partnering closely with Finance, Stock Administration, and People on grants, exercises, reporting, and compliance
Own and drive complex, multi-step projects from issue identification through resolution, balancing legal rigor with practical business needs
Contribute across a wide array of legal areas, including regulatory, employment, intellectual property, commercial, and international matters
Support securities and strategic transactions end to end, including diligence, drafting and negotiating agreements, coordinating stakeholders, and post-close follow-through
Manage corporate governance matters for Aurora and its subsidiaries, including board and committee materials, resolutions, minutes, and policies
Provide clear, actionable legal guidance to business leaders and the People team on employment law matters in the U.S. and internationally
Develop, review, and interpret corporate and people-related policies, guidance documents, and internal communications, partnering closely with People and business leaders
Advise on the legal and practical implications of corporate changes, including mergers and acquisitions, on Aurora’s operations and employees
Assist with vendor and commercial contracts as needed, providing pragmatic guidance that supports the business while managing risk

What we offer

Flexible PTO
Parental Leave - 16 weeks with 100% base salary + gradual return to work
WFH Stipend - An initial $500 (Non-engineers) or $750 (Engineering roles)
Coworking Stipend - $300 / month if you prefer to be at a coworking facility near you
Energize Fridays - Company-wide days to log off and recharge
Connectivity Stipend - Up to $100 / month towards internet or phone
Learning & Development - $720 / annually to use towards professional development
Medical, Dental, and Vision - Premiums are 100% covered for Aurorans and 90% for dependents
Offers Equity
Offers Bonus

Fulltime

Administrative Assistant, Equity Research

Clear Street

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 10, 2026

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