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Administrative Assistant - Environmental Services

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UC San Diego

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Location:
United States , San Diego

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

53160.00 - 75335.00 USD / Year ▼
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Job Description:

The Environmental Service Administrative Assistant is responsible for administrative transactions including independently analyzing problems and resolving business issues and providing direction and/or information as required; preparation of monthly reports in Excel and PowerPoint without close review; independently analyzing problems and resolving business issues; providing high-level assistance through collection, maintenance, and coordination of data from a number of sources.

Job Responsibility:

  • Administrative transactions including independently analyzing problems and resolving business issues and providing direction and/or information as required
  • Preparation of monthly reports in Excel and PowerPoint without close review
  • Independently analyzing problems and resolving business issues
  • Providing high-level assistance through collection, maintenance, and coordination of data from a number of sources
  • Determining procedural methods of work
  • Coordinating phases of work with others
  • Determining the applicability of numerous standard rules, regulations and interpretations to individual problems

Requirements:

  • A minimum of two (2) years of administrative/related clerical experience
  • Strong computer skills including high proficiency with MS Word, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and web-based applications
  • Ability to deal responsibly with complex issues and maintain excellent working relationships with diverse group of administrators, faculty, staff and external agencies
  • Excellent communication skills with the ability to communicate clearly verbally and in writing and be able to articulate complex ideas for all levels of audiences
  • Strong organizational and coordinating skills

Nice to have:

  • A Bachelor’s Degree
  • Experience in environmental services operations or in a large, complex, healthcare system
  • Experience processing and tracking healthcare linen and laundry orders, deliveries and product quality and prior experience with linen management software (Linen Helper(tm)) entering data and processing monthly reports
  • Experience with healthcare environmental services software program (ESCt(tm)) including task assignment, scheduling, database inventory, and project work modules
  • Experience with healthcare environmental services software program (BedTracking) including staff database, reports, and daily monitoring

Additional Information:

Job Posted:
March 22, 2026

Expiration:
April 06, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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