Administrative Assistant Contractor Job at Solomon Page (Austin)

Administrative Assistant – Federal Government Contractor

Opportunity: Administrative Assistant – Federal Government Contractor Opportuni...

Location

United States , Indianapolis

Salary:

Not provided

SD Solutions, LLC

Expiration Date

Until further notice

Requirements

3+ years of experience
preferably supporting medium to large teams and performing administrative duties
Bachelors' Degree or equivalent years of experience is preferred
Ability to work well with teammates in a very fast-paced environment
Good analytical ability
Proactive and detail oriented
Able to quickly learn client environment/key stakeholders and understand the larger PMO support work
Ability to build and maintain meaningful client relationships
Excellent communication skills, both orally and written
Excellent customer service skills

Job Responsibility

Provides high level executive support by managing calendars and day-to-day routine
Heavy scheduling, maintains schedule to accommodate unexpected meetings, visitors and any last-minute changes to daily schedule
Disseminates 'taskers' rapidly, in a timely manner as they are received, to those who are responsible for completing the taskers
Performs several administrative duties for the Office of Acquisition Operations to include scheduling, controls, deliverables, time and attendance, reservations, calendar maintenance, and mail
Facilitates and coordinates with Management Team for all Management meetings, team meetings and prepares presentations/meeting materials, takes meeting minutes and circulates to team as action items for completion
Coordinates weekly reports, perform ad hoc projects/taskers, edits and compiles for PMO leadership
Maintains/updates division telework and alternate work schedules
Reserves Meeting Space, conference rooms/conference bridge lines for various meetings
Follows up and tracks all contract deliverables and compiles needed responses into spreadsheets

What we offer

Competitive compensation
Attractive benefits package
Eligible for paid benefits

Fulltime

New

Administrative Assistant

This is an entry-level opportunity for someone organized, detail-oriented, and e...

Location

United States , West Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Comfortable with scheduling, follow-ups, and basic coordination tasks
Resourceful problem-solver who can adapt quickly and use tools (including translation support) effectively
Proficient with Microsoft Office (Outlook, Word, Excel) or similar tools
Reliable, professional, and able to work in a fast-paced environment
High school diploma or equivalent required

Job Responsibility

Schedule and coordinate client and contractor appointments
Manage material delivery scheduling, track shipments, and provide timely updates to the team
Send appointment reminders and follow up on confirmations, rescheduling, and changes as needed
Support general administrative tasks including filing, data entry, correspondence, and office organization
Communicate effectively with internal teams, vendors, and clients (in-person, phone, and email)
Assist with other projects and tasks as assigned to support smooth operations

What we offer

Competitive compensation and benefits
Free online training
Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...

Location

United States , Solon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry
Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management
Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism
Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting
Familiarity with construction terminology, job documents, and project workflows is strongly preferred
Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus
Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively

Job Responsibility

Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations
Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence
Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications
Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy
Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized
Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams
Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software
Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...

Location

United States , Solon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry
Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management
Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism
Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting
Familiarity with construction terminology, job documents, and project workflows is strongly preferred
Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus
Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively

Job Responsibility

Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations
Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence
Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications
Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy
Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized
Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams
Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software
Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience providing administrative support in an office setting
Ability to handle inbound calls professionally and communicate clearly with internal and external contacts
Strong data entry skills with close attention to accuracy and detail
Proficiency in general office administration, including document handling and record maintenance
Ability to manage multiple tasks, stay organized, and meet deadlines in a busy work environment
Comfortable working independently while also supporting a broader team
Experience in a construction, contractor, or similar operational environment is a plus

Job Responsibility

Manage day-to-day administrative activities to help the office operate efficiently and stay well organized
Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers
Enter, update, and maintain business information in company records with a high level of accuracy
Prepare, organize, and file documents so materials are easy to access and properly maintained
Support office coordination by assisting with routine clerical tasks, correspondence, and scheduling needs
Monitor administrative workflows and help ensure assigned tasks are completed in a timely manner
Assist with updates to office records or processes when administrative procedures change

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Administrative Assistant

We are looking for an Administrative Assistant to join a team in California, sup...

Location

United States , Rohnert Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support, proposal coordination, or document preparation roles
Strong proofreading, business writing, and written communication skills
High level of accuracy with excellent attention to detail in document and data management
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Ability to manage multiple assignments and meet deadlines in a busy work environment
Experience with data entry and administrative office procedures
Familiarity with Sage 100 Contractor, Master Builder, or similar software is preferred

Job Responsibility

Create proposal documents by transforming estimator notes, draft content, and pricing details into final submissions ready for client review
Enter, update, and organize proposal-related information within Sage 100 Contractor or comparable business systems
Standardize document layout and presentation so each proposal is clear, consistent, and ready for client review
Review completed materials carefully to correct grammar, spelling, formatting issues, and data inaccuracies before delivery
Compile complete proposal packages and prepare final documents for timely distribution to clients
Work closely with estimators and internal team members to confirm scope details, pricing, and supporting information are reflected accurately
Provide general administrative support, including data entry, document coordination, and office assistance as needed
Assist with front-desk and communication tasks such as handling inbound calls and supporting receptionist-related duties when required

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support inspection compliance ...

Location

United States , East Hanover

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, data entry, or a similar business support role
Proficiency with Microsoft Excel, Outlook, and Teams or comparable virtual communication platforms
Strong attention to detail with the ability to review documents carefully and identify missing or incorrect information
Excellent organizational and time management skills, including the ability to balance multiple priorities effectively
Clear written and verbal communication skills for working with internal teams, clients, contractors, and agency contacts
Ability to work independently, take initiative, and quickly learn procedural requirements and department workflows
Familiarity with Salesforce is preferred
Exposure to public portal or violations-related systems is helpful but not required

Job Responsibility

Provide day-to-day administrative support to inspection compliance leadership while coordinating with field staff, building representatives, contractors, and local agencies
Review inspection records for accuracy, confirming key details such as inspection dates, contractor information, exemption status, and payment responsibility before final processing
Enter and update inspection-related information in internal systems and maintain organized, complete records for periodic and category-based activities
Prepare and process documentation through Navigator and verify that all materials are complete before distributing results to clients and contractors
Generate inspection invoices and help track billing-related information to support timely and accurate payment workflows
Monitor filing activity in relevant portals and systems to confirm inspections are submitted within required timeframes
Maintain consistent follow-up on outstanding administrative items and support compliance with agency requirements and reporting expectations

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Administrative Assistant

Responsible for performing a wide range of clerical and office management functi...

Location

United States , Buford

Salary:

25.00 - 30.00 USD / Hour

Hunter Douglas

Expiration Date

Until further notice

Requirements

At least five years of experience in a professional administrative role
Bachelor's Degree (B.A.) from four-year College or University
or three to five years related experience and/or training
or equivalent combination of education and experience
Basic ability to read, write and understand English
Must have solid organization skills, attention to detail, and the ability to prioritize in a changing environment
Solid math skills including the ability to apply concepts such as fractions, percentages, and ratios
Expert understanding of Microsoft Office, and the ability to learn other software programs

Job Responsibility

Supports the President of Turnils and Managing Director (Turnils & Mermet)
Manages calendars, contacts, and meeting scheduling
Screens and directs calls
Prepares and distributes monthly reports (Turnils and Sales)
Coordinates travel, accommodations, and reservations
Assists with presentations, meetings, and catered events
Oversees daily office operations and supplies (office, coffee, furniture)
Manages vendor relationships (cleaning, maintenance, contractors, vending)
Troubleshoots office equipment and facility issues
Handles shipping, petty cash, and conference call billing

What we offer

Bonus Target: 5%

Parttime

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