Administrative Assistant Contractor Job at Solomon Page (Austin)

Administrative Assistant

Robert Half is seeking an Administrative Assistant for our client located in Laf...

Location

United States , Lafayette, Louisiana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of Administrative Assistant experience preferred
Strong knowledge of Microsoft Excel and Microsoft Word
Customer service experience
Multitask experience desired
Document control experience
Knowledge of data entry
Compiling Documents experience preferred
Ability to use the internet for research

Job Responsibility

Responsible for securing the timely preparation and submission of building permits
Prepare and submit timely check requests for permits, water taps and impact fees
Deliver building permit applications to responsible municipality department and pick up when ready
Maintain a professional and courteous relationship with municipality departments and staff members
Serve as the designated division contact for permit or other issues and respond promptly
Maintain Architectural Review Committee (ARC) and Homeowner Association (HOA) approvals for new home construction
Record newly recorded or purchased lots and building permit information into JDE to maintain the construction scheduling software
Upload all building permits to the Vendor Extranet and Network folders
Request staking requests and surveys from civil engineers for all lots based on construction trench schedule
Coordinate with the consultants (architect, engineering, soils etc.) for a timely and complete building plan package submission

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team i...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an Administrative Assistant or in a similar role, preferably in the construction industry
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong organizational and multitasking skills with the ability to prioritize tasks effectively
Excellent communication abilities, both written and verbal
Familiarity with permitting processes and compliance tracking is highly desirable
Ability to work collaboratively across departments and with external stakeholders
Detail-oriented mindset with a focus on accuracy and efficiency
Willingness to adapt and thrive in a fast-paced, team-oriented environment

Job Responsibility

Serve as the primary point of contact between multiple departments
Manage and track permits, notifications, and compliance requirements for active and upcoming projects
Prepare and process pay applications to ensure timely and accurate contractor payments
Maintain detailed and organized project tracking systems, including spreadsheets and compliance documentation
Organize and manage project documents, ensuring accessibility and accuracy of records and correspondence
Provide general administrative support, including data entry, file management, and preparation of departmental materials

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Access to top jobs
Competitive compensation
Free online training

Fulltime

Administrative Assistant of Sales

The Administrative Assistant of Sales plays a vital role in supporting the sales...

Location

United States , Arlington

Salary:

Not provided

EdTech Jobs

Expiration Date

Until further notice

Requirements

High School Diploma
1-3 years of experience in an administrative or support role, preferably within a sales environment or a fast-paced office setting
General computer skills and basic technical proficiency
Proficiency with Google Workspace and Microsoft office
Experience with Gmail and Google Docs
Experience with MS Office (Word and Excel)
Experience with web browsers (Chrome, Internet Explorer, etc.)
Excellent verbal and written communications

Job Responsibility

Provide assistant duties to the sales leadership team including the organization of travel and accommodations, calendar management, and secretarial support
Organize, schedule, and attend meetings as necessary. May also be asked to take notes / meeting minutes
In coordination with Snr. Director of HR Operations & Services, coordinate and execute special office events that enhance company culture, including attending global culture meetings and keeping employees informed of events and activities happening company wide
Receive, set up, and break down catered meals for the office as well as manage shipping needs and maintain essential supplies in coordination with the HR Coordinator, fostering an efficient workplace environment
Support with keeping inventory and stocking of office snacks, ensuring a well-stocked and organized pantry for employees, this includes filling up the coffee machine with coffee, emptying the bucket in the machine, receiving the vendor to stock up supplies etc
Oversee reception duties, including greeting and assisting any office visitors including executive visitors, vendors, and contractors, ensuring a positive and hospitable office atmosphere for all guests
Greet and assist new employees on their first days, helping them acclimate to the office environment
Stay in tight communication with employees of any requests, support they need and coordinate with the appropriate executives on these points as needed

Fulltime

Administrative Assistant of Sales

Join our growing DC office as the Administrative Assistant of Sales; the heartbe...

Location

United States , Arlington

Salary:

Not provided

KnowBe4

Expiration Date

Until further notice

Requirements

1-3 years of administrative or support experience, preferably in a sales environment or fast-paced office
Naturally personable and professional
Self-directed and adaptable
Excellent communicator with polished verbal and written skills
Organized multitasker
Technical proficiency with Google Workspace (Gmail, Google Docs, Calendar), Microsoft Office (Word, Excel), and general comfort navigating technology and learning new systems quickly
Culture-minded approach

Job Responsibility

Executive Support: Manage travel arrangements and accommodations for sales leadership, coordinate calendars across multiple directors, and provide secretarial support
Meeting Coordination: Organize and schedule meetings, attend sessions to capture detailed notes and action items, and ensure follow-through on decisions
Culture Champion: Partner with the Senior Director of HR Operations & Services to plan and execute office events that strengthen team morale, attend global culture meetings, and keep employees connected to company-wide activities and celebrations
Office Management: Oversee daily office operations including coordinating catered meals, managing shipping logistics, maintaining office supplies, and ensuring our workspace runs efficiently and feels welcoming
Hospitality & Reception: Greet and assist all office visitors - from executives to vendors to contractors
New Hire Welcome: Be the friendly first point of contact for new employees on their first day
Workplace Steward: Keep the office well-stocked with snacks and essentials, manage coffee station needs, coordinate with vendors, and maintain an organized, efficient environment
Internal Communication: Stay attuned to what's happening in the office, listen for employee needs and feedback, and communicate insights to leadership

What we offer

Company-wide bonuses based on monthly sales targets
Employee referral bonuses
Adoption assistance
Tuition reimbursement
Certification reimbursement
Certification completion bonuses
Modern, high-tech, and fun work environment
Professional development opportunities

Fulltime

Client Accounts & Administration Assistant

This role involves providing admin support, managing finance processes such as p...

Location

United Kingdom , Bathgate

Salary:

Not provided

Office Angels

Expiration Date

Until further notice

Requirements

Proven admin and finance experience
a sharp eye for detail and strong organisational skills
excellent communication-you're confident on the phone and great with people
a proactive mindset-you take initiative and solve problems with ease
experience with Sage or Xero is a bonus

Job Responsibility

Keeping the team running smoothly with top-notch admin support
carrying out credit and reference checks for prospective tenants
managing records, month-end processes, and general admin with precision
processing payments to clients and contractors
handling rent arrears and communicating with landlords and tenants
allocating payments and managing invoices with accuracy
managing deposit allocations and returns in line with regulations

What we offer

Join a supportive, close-knit team that celebrates your wins
enjoy real opportunities for career growth and development
be part of a vibrant industry where your work truly makes a difference
receive a competitive salary and benefits package that rewards your dedication

Fulltime

Office & HR Assistant

Join Our Team as an Office & HR Assistant! We are a privately-owned publishing c...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational and administrative skills with the ability to prioritise multiple tasks
Excellent attention to detail and accuracy when handling documentation
A professional and approachable manner, capable of managing confidential information discreetly
Proficient in Microsoft Office and eager to learn internal systems (e.g., BrightHR, Biblio, Egnyte)
Proactive and self-motivated
Flexible and adaptable
Strong interpersonal skills to effectively communicate with staff at all levels and external partners
Discreet, trustworthy, and always professional in your conduct

Job Responsibility

Be the friendly face at reception, welcoming visitors and managing calls
Oversee office facilities, ensuring a safe and well-maintained environment
Coordinate with suppliers and contractors for IT, cleaning, maintenance, and more
Organise staff events and manage internal communications
Maintain organised office systems and shared resources for easy access
Provide general administrative support to directors and teams as needed
Maintain accurate and confidential employee records in compliance with GDPR
Prepare contracts, offer letters, and other essential HR documentation
Assist with onboarding by collecting right-to-work documents and preparing induction packs
Support the Finance & HR Director in updating company policies and the Employee Handbook

Fulltime

Facilities Assistant

A dedicated Facilities Assistant to support operations across various sites. Thi...

Location

United Kingdom , Gravesend

Salary:

35300.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar role
Strong organisational skills and attention to detail
Excellent communication abilities
A proactive attitude and willingness to learn
Ability to work both independently and as part of a team
Driver's license (occasional visits to other sites required)

Job Responsibility

Maintain site database to ensure seamless operations
Communicate with subcontractors to obtain service quotes as needed
Action requirements based on site reports
Responsible for essential services to remote sites including Water risk assessments, Fire risk assessments, Cleaning services, Fire extinguishers
Keep the remote sites calendar updated and coordinate visits
Maintain records of inducted contractors for remote site access
Conduct relevant training checks for site access
Manage the facilities helpdesk and document all site visits, works, and inspections
Step in for the reception team when needed
Assist in creating and maintaining the Facilities Department Inventory and PPM schedule

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Office Assistant

Our creative and innovative client, based in the vibrant London Bridge, is on th...

Location

United Kingdom , London

Salary:

25000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as an Office Assistant or in a similar role
Exceptional organisational skills with a keen eye for detail
The ability to manage multiple tasks and prioritise effectively
Strong communication and interpersonal skills to interact with all levels of staff and stakeholders
Proficiency in IT systems, including MS Office (Word, Excel, PowerPoint, Outlook) on both PC and Mac
A proactive, positive attitude and the ability to handle unexpected challenges calmly

Job Responsibility

Managing day-to-day office activities and reception duties
Handling inquiries via phone, email, and social media, ensuring queries are resolved or forwarded appropriately
Keeping the office organised, clean, and welcoming for all staff and visitors
Maintaining office supplies
Liaising with building management and contractors for maintenance needs
Assisting with onboarding new team members
Overseeing office equipment and troubleshooting technical issues
Ensuring compliance with health and safety regulations and other statutory requirements
Coordinating office social events

What we offer

25 days of holiday plus bank holidays
Group income protection cover
Interest-free annual season ticket loan (after probation)
Access to exclusive staff discounts and a Cycle to Work scheme

Fulltime

Administrative Assistant Contractor

Solomon Page

Location:
United States , Austin

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 22, 2026

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Job Posted:January 22, 2026

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