Administrative Assistant - Construction Services

• Monitor and order construction inspection personal protective equipment such as field safety vests, hard hats, safety glasses, harnesses, strobe lights for cars
• Solicit quotes from vendors for personal protective equipment
• Track orders and verify orders when received
• Submit requisitions to accounting for all purchases
• Shipping personal protective equipment to field employees
• Quality check company invoices
• Review and reconcile field staff mileage logs and Project Site Activity (PSA) reports
• Data entry using the client’s ECMS system such as building agreements, work orders, supplements and amendments, construction employee resumes, pay rates
• Track field employee certifications
• Prepare and update construction budget spreadsheets using Excel
• Schedule and facilitate technical training classes
• Assist in planning in-house winter school training for field employees
• Miscellaneous office tasks as needed

• High School Diploma or GED required
• 3-5 years of previous administrative experience required
• Highway/Bridge construction industry experience a plus
• Ability to multitask efficiently
• Strong basic math skills
• Good verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, Teams, Outlook)
• Detail oriented
• Strong analytical skills
• Experience with internal and external clients
• Valid driver’s license
• Ability to sit at a desk for periods of time
• Standing, bending, pulling, pushing
• Lifting boxes up to 35lbs

Highway/Bridge construction industry experience