Administrative Assistant

Administrative Assistant – Construction Industry

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience preferred
Construction, engineering, or contractor industry experience strongly preferred
Strong organizational and multitasking skills
Ability to manage deadlines and shifting priorities
Excellent communication and customer service skills
Proficiency in Microsoft Office Suite required
Experience with Procore, Buildertrend, or similar construction software is a plus

Job Responsibility

Support daily office operations and administrative coordination
Assist project managers with scheduling, documentation, and reporting
Prepare contracts, proposals, purchase orders, and project files
Maintain organized digital and physical records for construction projects
Coordinate meetings, calendars, and subcontractor communications
Answer incoming calls and respond to client and vendor inquiries
Assist with invoice tracking, data entry, and administrative reporting
Support office supply management and vendor coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant - Construction Projects

We are looking for an experienced Administrative Assistant with a strong backgro...

Location

United States , Centerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably in the construction industry
Strong proficiency in calendar management and scheduling
Skilled in preparing and organizing bid documents, contracts, and business review reports
Familiarity with import/export documentation processes
Ability to manage and facilitate conference calls and team communications
Knowledge of construction-related documents and processes
Detail-oriented with excellent organizational and multitasking abilities
Proficiency in using office software and tools for documentation and communication

Job Responsibility

Organize and maintain schedules, ensuring seamless calendar management for meetings, events, and deadlines
Coordinate travel arrangements, including booking flights and accommodations, for team members when required
Prepare and compile essential documents such as bid proposals, contracts, and business review materials
Support communication efforts by scheduling and facilitating conference calls with stakeholders
Manage import and export documentation with accuracy and attention to compliance requirements
Assist in the preparation and handling of construction-related documents essential for project execution
Provide administrative support to ensure smooth day-to-day operations within the construction sector
Collaborate with team members to ensure timely completion of commercial construction project deliverables
Handle contract documentation and ensure proper filing and tracking of agreements
Maintain a detailed record of project timelines and milestones to support effective project management

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Assistant Construction Manager

The Assistant Construction Manager will assist the Construction Project Manager,...

Location

Canada , Toronto

Salary:

80.00 - 83.00 CAD / Hour

Randstad

Expiration Date

August 14, 2026

Requirements

Bachelor Degree in Construction, Construction Management, Engineering, or a related field. and 3 years relevant construction experience Required or Applicable experience may be substituted for the degree requirement
Excellent computer skills and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Access)
Experience with document control, scheduling, cost control and project management software is preferred
Excellent written and verbal communication skills and strong organizational skills
Strong analytical and problem solving skills, and attention to detail
Ability to handle large volumes of work and multi-task in a fast-paced environment
Multiple years of experience on construction project sites or executing program management in the industries of aviation, commercial, energy, government, manufacturing, oil & gas, process, transmission & distribution, transportation, or water is preferred
A basic understanding of Generally Accepted Accounting Principles
Must be able to meet the company's driving requirements

Job Responsibility

Assist the Construction Project Manager, Project Manager, Site Manager, and/or the Engineer Procure Construct (EPC) Project Manager or Program Manager with day to day management of project safety, quality, schedule, cost control, contracts, subcontractors, suppliers, procurement, proposals, estimates, documentation, turnover, client interface, field-based activities, and other duties required to execute Engineer Procure Construct (EPC) projects, construction management, and program management ventures
Adhere to company's safety programs, training, and policies as well as collaborate with the project team to manage the Safety & Health performance of project team members, contractors, and others as required
Collaborate with the Project Management team to build client relationships while interfacing with the client for proposal and project related items
Assist in the development of internal and external project risk reviews with the Project Management team and consult with the Legal Department as required
Coordinate and assist in the development and implementation of the Project Execution Plan, Quality Assurance Plan, Safety & Health Plan, Subcontracting Plan, Project Staffing Plan, Organization Chart, and Procurement Plan
Contribute to the negotiation, approval and execution of multiple types of prime contracts, subcontracts, purchase orders, and change orders
Develop the project plan for site mobilization and demobilization and support the Construction Manager or Site Manager with implementation
Secure applicable project permits required for the project
Support development of and coordinate the potential bidders' registration and pre-qualification efforts on behalf of the Project team
Prepare Request for Proposal (RFP), support detailed scope of work development, bid and selection process, creation of contract documents for the purpose of subcontractor and client contractor selection and award

Fulltime

We are looking for an Administrative Assistant to support a busy installation an...

Location

United States , Yorba Linda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support role, preferably within a project-based or fast-paced team environment
Strong Microsoft Excel skills with the ability to create, update, and manage reports efficiently
Excellent customer service and communication skills, with the ability to handle inquiries professionally
Experience working with purchase orders, invoice entry, or customer billing documentation
Strong attention to detail and the ability to manage multiple tasks with accuracy
Comfort using technology and learning team tools and systems quickly
Experience in the construction industry or familiarity with construction documents is strongly preferred

Job Responsibility

Prepare and maintain reports in Microsoft Excel to provide the installation team with timely project information and status updates
Serve as a point of contact for customers by responding to questions related to purchase orders, project progress, and invoice details
Track purchase order activity and help ensure documentation is complete, accurate, and properly recorded
Assist with invoice processing by reviewing customer billing information and updating records as needed
Coordinate administrative support for project coordinators to help keep installation schedules and related tasks organized
Communicate project-related updates clearly to customers and internal team members to support smooth day-to-day operations
Organize construction-related documents and maintain accurate administrative records for ongoing jobs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...

Location

United States , Solon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry
Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management
Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism
Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting
Familiarity with construction terminology, job documents, and project workflows is strongly preferred
Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus
Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively

Job Responsibility

Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations
Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence
Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications
Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy
Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized
Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams
Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software
Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...

Location

United States , Solon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry
Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management
Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism
Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting
Familiarity with construction terminology, job documents, and project workflows is strongly preferred
Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus
Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively

Job Responsibility

Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations
Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence
Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications
Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy
Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized
Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams
Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software
Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to provide day-to-day support for...

Location

United States , West Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support, office coordination, or receptionist-focused role
Strong working knowledge of Microsoft Office applications, including Outlook, and confidence managing calendars, email, and spreadsheets
Experience with data entry, inbound call handling, and general office administration in a busy environment
Familiarity with expense reporting systems such as Concur or similar tools
Ability to work onsite in West Memphis, Arkansas, in a trailer-based office located at a commercial construction project
Comfortable supporting both office operations and light workplace coordination tasks such as meeting setup, catering support, and shared area organization
Construction, manufacturing, or other industrial environment experience is preferred
Stable work history and the ability to collaborate effectively with a detail-conscious team are strongly preferred

Job Responsibility

Coordinate daily administrative activities for the construction site office, ensuring schedules, documents, and team requests are handled accurately and on time
Support the construction team by arranging meetings, maintaining calendars, preparing seating plans, and organizing onsite and offsite events
Manage office logistics such as catering orders, kitchen and break area readiness, coffee supplies, and general workspace upkeep throughout the day
Process expense submissions and related documentation using expense management tools such as Concur or similar platforms
Maintain spreadsheets, enter data, and track site-related information to support planning, reporting, and operational follow-through
Assist with visitor and team coordination, including bookings, reception-style support, and helping new hires get set up with appropriate workspace needs
Work alongside onsite administrative staff and project leadership to respond to changing site priorities and provide dependable clerical support
Communicate effectively with personnel in a fast-paced construction setting, balancing professionalism with a practical, service-oriented approach

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

We are looking for an Administrative Assistant to support a construction busines...

Location

United States , Rockville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or receptionist role - specifically in construction industry is a STRONG plus
Ability to manage multiple priorities at once without losing accuracy or follow-through
Strong attention to detail when handling documents, communication, and project records
Comfortable answering inbound calls and interacting with customers with strong attention to detail
Data entry skills with the ability to keep information organized and up to date
Experience working in the construction industry is preferred
Strong written and verbal communication skills for coordinating with internal teams and clients

Job Responsibility

Coordinate communication between customers, sales representatives, and field supervisors to keep projects moving efficiently
Manage incoming calls and greet visitors professionally while serving as an initial point of contact for client inquiries
Assist with project-related administrative work, including tracking progress, updating records, and following up on outstanding items
Prepare and revise contracts, process change documentation, and support general job file accuracy
Order materials and parts for active jobs and monitor delivery status to help avoid delays
Maintain organized office documentation through data entry, record updates, and routine administrative support
Support front desk coverage as needed and help ensure daily office operations run in an orderly manner

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

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Administrative Assistant - Construction Industry Experience

Job Description

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