Administrative Assistant

Administrative Assistant - Construction Services

The Administrative Assistant position is an on-site support position in the cons...

Location

United States , Mechanicsburg

Salary:

Not provided

Erdman Anthony

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
3-5 years of previous administrative experience required
Highway/Bridge construction industry experience a plus
Ability to multitask efficiently
Strong basic math skills
Good verbal and written communication skills
Proficient in Microsoft Office Suite (Word, Excel, Teams, Outlook)
Detail oriented
Strong analytical skills
Experience with internal and external clients

Job Responsibility

Monitor and order construction inspection personal protective equipment such as field safety vests, hard hats, safety glasses, harnesses, strobe lights for cars
Solicit quotes from vendors for personal protective equipment
Track orders and verify orders when received
Submit requisitions to accounting for all purchases
Shipping personal protective equipment to field employees
Quality check company invoices
Review and reconcile field staff mileage logs and Project Site Activity (PSA) reports
Data entry using the client’s ECMS system such as building agreements, work orders, supplements and amendments, construction employee resumes, pay rates
Track field employee certifications
Prepare and update construction budget spreadsheets using Excel

Fulltime

We are looking for a detail-oriented Administrative Assistant to join our team i...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an Administrative Assistant or in a similar role, preferably in the construction industry
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong organizational and multitasking skills with the ability to prioritize tasks effectively
Excellent communication abilities, both written and verbal
Familiarity with permitting processes and compliance tracking is highly desirable
Ability to work collaboratively across departments and with external stakeholders
Detail-oriented mindset with a focus on accuracy and efficiency
Willingness to adapt and thrive in a fast-paced, team-oriented environment

Job Responsibility

Serve as the primary point of contact between multiple departments
Manage and track permits, notifications, and compliance requirements for active and upcoming projects
Prepare and process pay applications to ensure timely and accurate contractor payments
Maintain detailed and organized project tracking systems, including spreadsheets and compliance documentation
Organize and manage project documents, ensuring accessibility and accuracy of records and correspondence
Provide general administrative support, including data entry, file management, and preparation of departmental materials

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Access to top jobs
Competitive compensation
Free online training

Fulltime

Administrative Assistant

Join a leading construction firm in Honolulu, Hawaii, as an on-site Administrati...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 1 year of administrative experience
construction industry exposure preferred
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Strong organization and multi-tasking abilities
Excellent communication and interpersonal skills
Ability to work independently, meet deadlines, and handle confidential information
Must be available to work fully on-site in Honolulu

Job Responsibility

Assist project managers with scheduling meetings and coordinating site activities
Prepare, proofread, and distribute construction documents
Track permits, invoices, and change orders
Maintain electronic and physical filing systems
Communicate with vendors and subcontractors
Order office supplies and manage inventory

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

Construction Administrator

Mirrastone is Victoria’s #1 residential volume builder and is committed to deliv...

Location

Australia , Shepparton

Salary:

Not provided

AHB Group Ltd

Expiration Date

Until further notice

Requirements

Highly organised with strong attention to detail
Excellent communication skills, both verbal and written
Comfortable managing multiple tasks and deadlines
Customer-focused with a friendly and professional phone manner
Proficient with general office software and willing to learn industry-specific systems
Experience in construction administration or a similar role is desirable but not essential
Must have unlimited Australian work rights
Able to interview in person

Job Responsibility

Administration support to the onsite construction team
General administration duties including file organisation
Service inbound client enquiries and conduct introduction calls with clients
Ability to establish strong networks with internal and external stakeholders
Assisting our customer experience coordinators when required
Coordinating documentation, supporting site teams, and ensuring clients receive clear, timely communication throughout their build journey

What we offer

Training, development and mentoring
Opportunities to grow within the organisation
Legendary company events
Diversity, inclusion and a bunch of fun people doing amazing things

Parttime

Construction Administrator

Mirrastone is Victoria’s #1 residential volume builder and is committed to deliv...

Location

Australia , Shepparton

Salary:

Not provided

AHB Group Ltd

Expiration Date

Until further notice

Requirements

Highly organised with strong attention to detail
Excellent communication skills, both verbal and written
Comfortable managing multiple tasks and deadlines
Customer-focused with a friendly and professional phone manner
Proficient with general office software and willing to learn industry-specific systems
Experience in construction administration or a similar role is desirable but not essential
You must have unlimited Australian work rights
Able to interview in person

Job Responsibility

Administration support to the onsite construction team
General administration duties including file organisation
Service inbound client enquiries and conduct introduction calls with clients
Ability to establish strong networks with internal and external stakeholders
Assisting our customer experience coordinators when required

What we offer

Flexible part-time position
Training, development and mentoring
Opportunities to grow within the organisation
Legendary company events
Diversity, inclusion and a bunch of fun people doing amazing things

Parttime

Finance Administrator

Finance Administrator role in the construction sector with opportunity to go fro...

Location

United Kingdom , Brentwood

Salary:

28000.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience in construction finance
Solid understanding of Construction Industry Scheme
A proactive, all-rounder with a great attitude
Someone who enjoys working in a close-knit, friendly team

Job Responsibility

Managing accounts payable and receivable
Processing invoices, payments, and purchase orders
Handling Construction Industry Scheme submissions and compliance
Reconciling bank statements and supplier accounts
Supporting month-end and year-end reporting
Liaising with suppliers and subcontractors
Maintaining accurate financial records and documentation
Assisting with general office admin and finance queries

What we offer

Free on-site parking
Supportive team culture
Opportunity to go temp to perm
Local, well-established business

Fulltime

Finance Administrator

A long-standing company in Brentwood seeks a Finance Administrator to join their...

Location

United Kingdom , Brentwood

Salary:

28000.00 GBP / Month ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience in construction finance
Solid understanding of Construction Industry Scheme
A proactive, all-rounder with a great attitude
Someone who enjoys working in a close-knit, friendly team

Job Responsibility

Managing accounts payable and receivable
Processing invoices, payments, and purchase orders
Handling Construction Industry Scheme submissions and compliance
Reconciling bank statements and supplier accounts
Supporting month-end and year-end reporting
Liaising with suppliers and subcontractors
Maintaining accurate financial records and documentation
Assisting with general office admin and finance queries

What we offer

Free on-site parking
Supportive team culture
Opportunity to go temp to perm
Local, well-established business

Fulltime

Administrator

Are you ready to dive into the dynamic world of building and construction? We're...

Location

United Kingdom , City of London

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an administrator or in a similar role
Construction industry experience is ideal, however, not essential
Proficiency in Microsoft Office Word & Excel
A positive attitude and a willingness to learn
Ability to work well both independently and as part of a team

Job Responsibility

Provide administrative support to various teams across internal and external contractors
Manage incoming calls, emails, and inquiries
Assist with scheduling appointments and coordinating meetings
Maintain and organise files, documents, and records accurately
Help with invoicing, billing, and basic financial tasks
Collaborate with team members to ensure project deadlines are met

What we offer

Location: The office is conveniently located just a 5-minute walk from Bank train station, making your commute a breeze!
Supportive Environment: Be part of a team that values collaboration and camaraderie.
Career Development: We encourage personal growth and provide opportunities for skill enhancement.

Fulltime

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Administrative Assistant - Construction Industry Experience

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