CrawlJobs Logo

Administrative Assistant / Client Concierge

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Fort Worth

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are seeking an Administrative Assistant / Client Concierge to support client-facing administrative processes and internal workflow coordination in a detail oriented services environment. This role is critical in ensuring a smooth, timely, and high-quality experience for both clients and internal teams. The ideal candidate is organized, detail-oriented, and comfortable communicating with clients while keeping multiple workflows moving at once. This position works closely with CPAs, clients, and internal systems to support billing, workflow tracking, and overall client service delivery.

Job Responsibility:

  • Coordinate internal workflows and follow up on outstanding items to keep client work on track
  • Communicate with clients regarding administrative matters, billing questions, and document delivery
  • Process and distribute completed tax returns and related materials
  • Manage engagement letters, including preparation, tracking, and follow-ups
  • Assist with new client onboarding and setup in firm systems
  • Apply client payments and assist with accounts receivable tracking and follow-ups
  • Update workflow and tracking systems to reflect current project status
  • Escalate stalled or delayed work to appropriate team members
  • Provide general administrative support to ensure an efficient and detail oriented client experience

Requirements:

  • Previous experience in an administrative, client service, or office support role (detail oriented services or accounting firm experience is a plus)
  • Strong organizational skills with the ability to manage multiple priorities
  • detail oriented written and verbal communication skills
  • High attention to detail and follow-through
  • Comfortable working with internal systems, workflow tools, and standard office software
  • Ability to handle sensitive and confidential information appropriately
What we offer:
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Administrative Assistant / Client Concierge

Banquet Concierge

The role ensures smooth operations in hotel functions, supports clients, guests,...
Location
Location
United States , Charlotte
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Create a safe workplace
  • follow company policies and procedures
  • uphold quality standards
  • ensure uniform, personal appearance, and communications are professional
  • develop and maintain positive working relationships with employees and departments
  • support team to reach common goals
  • listen and respond appropriately to concerns of other employees
  • report accidents, injuries, and unsafe work conditions to a manager
  • move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance
  • stand, sit, or walk for an extended period of time
Job Responsibility
Job Responsibility
  • Provide administrative support using word processing, spreadsheet, database, or presentation software
  • serve as the point of contact for clients and vendors
  • act as the liaison between Sales Office and clients throughout the event process
  • ensure smooth operations throughout the hotel
  • perform other reasonable job duties as requested by supervisors.
What we offer
What we offer
  • Inclusive, people-first culture
  • opportunity to work for a global brand leader in luxury hospitality
  • training on Gold Standards
  • chance to belong to an amazing global team
  • support for creativity, compassion, and personal development.
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator

We are offering a contract to hire employment opportunity for a Front Desk Coord...
Location
Location
United States , Placerville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in Administrative Assistance
  • Proficiency in Answering Multi-Line Phone System
  • Experience in providing Concierge Services
  • Demonstrated ability in Customer Service
  • Adequate skills in Data Entry
  • Strong Interpersonal Skills
  • Proficiency in Microsoft Excel
  • Familiarity with Microsoft Outlook
  • Proficiency in Microsoft Word
  • Ability to efficiently Organize Files
Job Responsibility
Job Responsibility
  • Manage front office tasks meticulously and efficiently
  • Provide exceptional customer service and handle incoming calls and correspondence in a detail-oriented manner
  • Maintain a detailed log of phone calls, respond promptly, and forward inquiries to the appropriate team members
  • Warmly welcome clients upon arrival and ensure their comfort during their visit
  • Schedule appointments carefully and manage attorney calendars effectively
  • Ensure meeting rooms are well-organized and prepared for client consultations
  • Handle incoming and outgoing mail swiftly and efficiently
  • Assist with light administrative duties as needed
  • Maintain cleanliness and detail-oriented appearance of common areas
  • Use Microsoft Word, Excel, and Outlook proficiently for various tasks
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator

Robert Half client is looking for a detail-oriented Front Desk Coordinator to jo...
Location
Location
United States , Walnut Creek
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience in an administrative or front desk role
  • Proficiency in managing multi-line phone systems and switchboard operations
  • Strong skills in Microsoft Office Suite, including Excel, Word, and Outlook
  • Excellent interpersonal and communication skills, with a customer-service mindset
  • Ability to perform accurate data entry and maintain organized records
  • Experience in providing concierge services or handling client inquiries
  • Detail-oriented with the ability to multitask and prioritize effectively
Job Responsibility
Job Responsibility
  • Greet and assist visitors and clients, providing a friendly and attentive first impression
  • Manage incoming calls using a multi-line phone system, directing them to the appropriate departments or individuals
  • Perform administrative tasks such as filing, data entry, and maintaining organized records
  • Assist with assembling and mailing client tax returns
  • Provide concierge services, including scheduling appointments and addressing client inquiries
  • Ensure the reception area remains tidy and presentable at all times
  • Coordinate with internal teams to support office operations and ensure smooth communication
  • Handle email correspondence and calendar management using Microsoft Outlook
  • Utilize Microsoft Excel and Word for document creation, data tracking, and reporting
  • Deliver exceptional customer service by addressing client needs promptly and efficiently
What we offer
What we offer
  • Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Front Desk Coordinator

We are looking for an organized and detail oriented Front Desk Coordinator to jo...
Location
Location
United States , Sammamish
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in receptionist, front desk, or administrative roles
  • Familiarity with concierge services and customer service principles
  • Strong organizational and multitasking abilities in fast-paced environments
  • Excellent verbal and written communication skills
  • Proficiency in handling inbound calls and providing administrative support
  • Competence in using office equipment and software applications
  • High level of attention to detail and problem-solving skills
Job Responsibility
Job Responsibility
  • Welcome guests and clients with a focus on making them feel valued and attended to
  • Manage a multi-line phone system by answering inbound calls promptly and directing them appropriately
  • Provide concierge services, assisting clients and visitors with inquiries and requests
  • Handle administrative tasks, such as scheduling appointments and maintaining records
  • Ensure the front desk area is well-organized and presentable at all times
  • Coordinate with other departments to facilitate smooth operations and communication
  • Respond to customer inquiries with efficiency, delivering excellent support
  • Monitor and manage incoming correspondence, including emails and phone messages
  • Maintain an accurate log of daily activities and interactions for reporting purposes
  • Assist with additional administrative duties as needed to support the team
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Front Desk Coordinator

We are looking for a Front Desk Coordinator to join our team on a short-term con...
Location
Location
United States , Bellevue
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Ability to manage a multi-line phone system effectively and with attention to detail
  • Strong communication skills, both verbal and written, to interact with clients and team members
  • Proficiency in concierge or customer service responsibilities, demonstrating a client-focused approach
  • Familiarity with basic administrative tasks such as scheduling and record-keeping
  • Adept at handling inbound calls and providing clear, accurate information
  • Capable of multitasking and prioritizing in a fast-paced environment
  • Detail-oriented, with a commitment to high-quality service
Job Responsibility
Job Responsibility
  • Manage the reception area, ensuring it remains organized and welcoming for all visitors
  • Handle concierge services, offering assistance and information to guests and clients
  • Operate a multi-line phone system efficiently, directing calls to the appropriate departments or individuals
  • Respond promptly to inbound calls, providing accurate information or redirecting as required
  • Maintain records and schedules for appointments, ensuring seamless coordination
  • Assist with administrative tasks, including document handling and email correspondence
  • Collaborate with team members to support office operations and resolve any issues
  • Monitor supplies and report any needs for replenishment to ensure the front desk runs smoothly
  • Uphold a detail-oriented and friendly atmosphere, representing the company positively to all visitors
  • Follow established protocols for handling sensitive information and maintaining confidentiality
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Front Desk Coordinator

We are looking for a detail-oriented and personable Front Desk Coordinator to jo...
Location
Location
United States , Cameron Park, California
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in receptionist or front desk roles is required
  • Proficiency in managing multi-line phone systems and switchboard operations
  • Strong communication skills, both verbal and written, with a customer-focused approach
  • Ability to multitask effectively and maintain organization in a busy environment
  • Familiarity with concierge services and providing exceptional client support
  • Competence in basic administrative tasks such as scheduling and correspondence
  • Attention to detail and a demeanor suitable for a client-facing role
  • High attention to detail and ability to respond accurately to inquiries or requests
Job Responsibility
Job Responsibility
  • Serve as the initial point of contact for visitors and clients, ensuring a warm and attentive welcome
  • Manage incoming calls on a multi-line phone system, answering inquiries and directing calls appropriately
  • Provide concierge-level services, assisting clients and guests with various needs
  • Maintain an organized and efficient front desk area, including scheduling appointments and managing correspondence
  • Handle switchboard operations for phone systems with 1-10 lines, ensuring smooth communication flow
  • Coordinate with team members to ensure seamless operations and client satisfaction
  • Respond promptly to inbound calls, offering accurate information and solutions
  • Support administrative tasks such as filing, data entry, and office supply management
  • Demonstrate =+ years of experience demeanor and appearance while representing the company
  • Address client and visitor inquiries with a proactive and solution-oriented approach
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

First Impression Concierge

As the First Impression Concierge, you will be the organization's primary ambass...
Location
Location
United States , Boulder
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in concierge, hospitality, guest services, or administrative support is strongly preferred
  • Outstanding interpersonal, communication, and customer service skills
  • Demonstrated ability to handle multiple tasks simultaneously in a dynamic office environment
  • Familiar with booking and managing meeting rooms via EMS, Outlook, and similar platforms
  • Exceptionally organized, detail-oriented, and proactive in anticipating needs
  • Ability to manage confidential information with professionalism and discretion
  • Strong problem-solving skills and capacity for creative recommendations
  • Flexibility to work occasional extended hours to support evening functions
  • detail oriented appearance and demeanor at all times
Job Responsibility
Job Responsibility
  • Warmly greet all guests, visitors, and employees and serve as the main point of contact within the office lobby
  • Ensure each guest enjoys a seamless and personalized journey from entry to exit, responding to requests with a five-star hospitality mindset
  • Escort guests to booked meeting rooms
  • promptly notify hosts of their arrival and facilitate introductions as needed
  • Exhibit exceptional customer service, attentively understanding and meeting guests’ needs and wishes
  • Acquire deep familiarity with the office premises and nearby venues/businesses to offer tailored recommendations and guidance
  • Proactively arrange events, excursions, transportation, and any special requests from guests
  • Professionally answer phones, handle reservations, take and distribute messages or mail, and redirect calls appropriately
  • Manage external and internal calls efficiently, maintaining consistent service standards
  • Support hospitality functions, including setting up meeting rooms with beverages and food, and coordinating with third-party caterers for external requirements
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Front Desk Coordinator

We are looking for a Front Desk Coordinator to join our clients team in Portland...
Location
Location
United States , Portland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in administrative assistance or a similar role
  • Familiarity with multi-line phone systems and the ability to handle calls efficiently
  • Strong customer service skills and a detail-oriented approach
  • Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word
  • Excellent organizational skills and attention to detail
  • Ability to perform accurate data entry and manage files effectively
  • Outstanding interpersonal skills with the ability to interact with diverse individuals
  • Previous experience in concierge services or front desk operations is preferred
Job Responsibility
Job Responsibility
  • Manage incoming calls using a multi-line phone system and direct them appropriately
  • Greet visitors and clients with a detail-oriented and welcoming demeanor
  • Perform accurate data entry tasks to maintain records and documentation
  • Organize and maintain files to ensure information is easily accessible
  • Provide concierge services to assist clients and visitors with requests
  • Handle administrative tasks such as scheduling, correspondence, and preparing documents
  • Utilize Microsoft Excel, Outlook, and Word for daily operations and reporting
  • Collaborate with team members to ensure smooth office operations
  • Maintain an organized and clean front desk area
  • Address customer inquiries and resolve issues promptly
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Parttime
Read More
Arrow Right