Administrative Assistant / Clerical Support Specialist Job at Dutech Systems (Roxbury, MA)

Administrative Support Specialist

We are looking for a dependable Administrative Support specialist to help mainta...

Location

United States , Burlingame

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in data entry, clerical support, administrative work, or a similar office-based role is preferred
Proficiency with Google Workspace or Microsoft Office, including spreadsheet functions such as sorting, filtering, and pivot tables
Strong typing ability with consistent accuracy and close attention to detail
Familiarity with databases, CRM platforms, order processing, or electronic record systems is highly valued
Solid organizational skills with the ability to handle multiple assignments and maintain well-structured records
Basic math skills for checking figures, validating entries, and supporting transaction-related tasks
Ability to work independently, manage priorities effectively, and meet deadlines with minimal supervision

Job Responsibility

Enter, update, and verify information across databases, record systems, and spreadsheets while maintaining a high level of accuracy
Process routine administrative data tasks such as order input, document transcription, and information gathering from source materials
Build and format spreadsheet-based trackers, including the use of pivot tables and reports to support reporting needs
Organize digital and physical filing systems so records remain complete, current, and easy to retrieve
Provide day-to-day clerical assistance by preparing documents, typing materials, and keeping files aligned with documentation standards
Review entries for errors, perform basic calculations when needed, and correct discrepancies to preserve data integrity
Coordinate with colleagues to complete assigned data and documentation projects within established timelines
Work within record management software and related office tools to accurately maintain and update files

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Document Scanning & Administrative Support Specialist

A leading transportation organization is seeking a reliable and detail-oriented ...

Location

United States , Pittsburgh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong attention to detail and organizational skills
Basic computer proficiency and comfort using scanners and electronic filing systems
Ability to follow written instructions and standardized procedures
Professional communication and interpersonal skills
Dependable, punctual, and self-motivated
Prior administrative, clerical, data entry, or document management experience preferred but not required
Experience handling document control tasks in an administrative, records, or project support environment
Ability to scan, organize, and compile large volumes of documents with strong attention to detail
Familiarity with standard office equipment and digital file management practices
Strong organizational skills with the ability to maintain accuracy across repetitive tasks

Job Responsibility

Organize and sort transportation and driver-related paperwork
Prepare documents for electronic imaging and scanning
Scan and upload documents accurately into the company's imaging system
Follow established procedures and project checklists to ensure consistency
Communicate professionally with terminal staff and provide assistance with document organization
Maintain confidentiality and accuracy when handling company records
Complete all assigned scanning tasks within project deadlines

What we offer

Paid virtual onboarding session
Business casual dress code
Mileage reimbursement for travel to and from work location
Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Seasonal Administrative Support Specialist

We are seeking a motivated and detail‑oriented Seasonal Administrative Support S...

Location

United States , Bettendorf

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong working knowledge of Microsoft Word, Excel, and Outlook
High attention to detail and accuracy
Motivated, dependable work ethic
Strong critical-thinking skills and willingness to ask clarifying questions
Comfortable learning processes independently once trained
Prior administrative, clerical, or office support experience preferred
Ability to adapt as priorities shift during peak season

Job Responsibility

Perform high-volume data entry and complete administrative forms
Send documentation to vendors and customers
Match invoices for services rendered and paid
Assist with a recurring vendor credit report process
Support logistics, HR, and purchasing teams with various administrative and ad-hoc tasks
Review information for accuracy and consistency
flag items that “don’t look right”

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Support Specialist

We are looking for a detail-oriented Legal Support specialist for projects to jo...

Location

United States , Palm Beach Gardens

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in mailroom, clerical, administrative support, or similar office-based work
Prior exposure to a legal office or familiarity with legal documents and terminology
Experience handling a multi-line phone system and supporting reception-related duties
Strong attention to detail with the ability to sort, scan, and file documents accurately
Comfort working fully on-site in Palm Beach Gardens, Florida
Proficiency with basic computer systems and document scanning/upload processes
Ability to manage repetitive tasks efficiently while maintaining a high level of accuracy

Job Responsibility

Receive, open, and organize incoming mail to ensure documents are routed promptly and accurately
Scan paper records and upload digital files into the case management system under the correct matters
Review document details carefully to maintain accurate filing and support efficient case tracking
Assist with general clerical work such as document handling, data entry, and administrative record maintenance
Provide front-desk and reception coverage as needed, including greeting visitors and directing inquiries appropriately
Answer and route calls through a multi-line phone system in a courteous and attentive manner
Maintain an orderly office environment and support daily operational needs for the legal team

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Administrative Specialist

We are looking for a skilled administrative specialist to provide contract suppo...

Location

United States , Rancho Palos Verdes

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience working in a local government, municipal, or public sector environment is required
Background supporting city departments, council meetings, commissions, or other public meetings is strongly preferred
Experience in a City Clerk or Deputy City Clerk capacity is highly desirable
Demonstrated strength in administrative support, office coordination, and document management
Ability to manage sensitive information with discretion and maintain accuracy in records and data entry
Strong verbal and written communication skills, including the ability to handle inbound calls and interact professionally with the public
Proficiency in general administrative office tasks, scheduling, and multitasking in a deadline-driven setting

Job Responsibility

Provide administrative and clerical support to the City Clerk Department to ensure consistent daily operations and public service
Coordinate materials, timelines, and documentation needed for City Council meetings and related public sessions
Prepare, organize, and distribute agendas, records, and supporting documents with a high level of accuracy and confidentiality
Assist with public records administration and other municipal clerk duties in accordance with local government procedures
Support departmental communication by responding to inquiries, directing inbound calls, and assisting visitors or stakeholders effectively
Maintain files, enter and update data, and track important documents to support efficient recordkeeping and office workflow
Offer coverage for key departmental tasks during employee absences and adapt to shifting operational priorities as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Authorization And Referral Support Specialist

We are seeking a compassionate, detail-oriented Authorization & Referral Support...

Location

United States , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in referrals, authorizations, or medical administrative support preferred
Familiarity with medical terminology or healthcare processes
Strong phone etiquette and communication skills
Compassionate, patient-focused approach
Highly organized with the ability to multitask efficiently
Open to early-career candidates (if hold familiarity with medical terminology)
Bilingual preferred but not required

Job Responsibility

Follow up on patient referrals to confirm appointments are scheduled and completed
Contact families and providers regarding referral status and next steps
Manage inbound voicemails and respond to referral-related emails
Assist with clerical and administrative tasks for the authorization/referral team
Utilize internal systems to track referral activity and maintain accurate records
Support coordination of care by ensuring timely communication between patients, families, and providers
Monitor and manage incoming communications to the department

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Administrative Support Tech

We are looking for a detail-oriented Administrative Support Tech to provide cont...

Location

United States , Goleta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative or clerical support in an office, school, or similar setting
Strong customer service skills with the ability to interact effectively with students, parents, staff, and visitors
Proficiency in data entry and common office software, including Microsoft Word, Excel, and Outlook
Ability to organize files, maintain accurate records, and manage multiple tasks with close attention to detail
Experience scheduling appointments, preparing documents, and handling confidential information responsibly
Comfortable using office equipment and performing scanning, document handling, and general administrative support tasks
Strong written and verbal communication skills with the ability to draft routine correspondence and office materials

Job Responsibility

Support front office operations by welcoming visitors, answering questions, and directing students, families, employees, and community members appropriately
Manage administrative processes related to student registration, enrollment activity, attendance tracking, scheduling support, truancy documentation, and discipline records
Coordinate meetings and conferences for students, parents, teachers, and specialists, and organize transportation arrangements for school trips and athletic events
Maintain, update, and retrieve student information within the designated student records system while assisting with records requests and registration documentation
Track keys and district-issued equipment by keeping accurate inventory logs and custody documentation
Prepare and process paperwork for extracurricular programs and events, including verifying and submitting stipend and payroll-related information
Submit and monitor maintenance and repair requests for facilities and equipment to help ensure campus operations run smoothly
Assist with facility use coordination, order office and program supplies as needed, and prepare reports, forms, correspondence, schedules, and other administrative documents
Review records and documentation for completeness, accuracy, and compliance with established requirements while safeguarding sensitive information
Use standard office technology and software to perform clerical duties such as scanning, file organization, document preparation, and communication support

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Senior Administrative Assistant

Sunita L. Williams Elementary School is seeking candidates of diverse background...

Location

United States , Needham

Salary:

29.23 - 32.42 USD / Hour

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Good communication skills and ability to work well with others in a fast-paced environment
Strong technology skills, previous work with elementary-aged students preferred.

Job Responsibility

Provides high-level secretarial and administrative support to the Principal and school administration
Serves as the primary point of contact for parents, staff, and students
Manages the daily operations of the front office
Supports scheduling appointments, maintain school-wide calendars, communication, and overall coordination of duty & teacher coverage
Performs office & clerical tasks
Manages substitute coverage for classroom teachers and specialists
Performs receptionist duties
Draft and distribute school newsletters, emails, and emergency notifications
Manage the daily flow of the front office
Maintains the Principal’s calendars

Fulltime

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Administrative Assistant / Clerical Support Specialist

Job Description

Job Responsibility

Requirements

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What we offer

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