Administrative Assistant - Children

• Answering new client calls
• Arranging appointments
• Updating court diary
• Copy, scan, print and finish documents
• Produce accurate typed documents in accordance with the Firm's style and standards from a variety of sources
• Produce routine reports
• Assemble and/or check electronic or printed documents including accurate proof reading
• To ensure that files (electronic) are efficiently, accurately and regularly maintained
• Proficiency in the use of the Firm's File Management software to file and maintain all emails in appropriate client directories
• Follow the Firm's file maintenance procedures and file review procedures
• To be able to accurately and quickly enter electronic data
• Follow the Firm's physical and electronic file opening and archiving procedures
• Assist fee earners with the completion of basic documentation, such as bill payments, electronic payment requests, receipts and transfers and expenses reclaims using our online system
• Carry out client billing processes under supervision of the Executive Assistant and producing matter time enquiries using excel
• To support the fee earners through the efficient operation of all the Firm's administrative procedures and policies
• To assist in booking fee earners on conferences and courses
• To implement all relevant policies and procedures, including booking couriers/taxis, booking events and for external/bulk copying/printing
• To provide bundling support using PDF documents
• To work and behave in a professional manner and to a high ethical standard
• Comply with procedures set out in the firm's Office Manual
• To carry out duties given by the partners or employees faithfully and diligently and follow all reasonable instructions
• Treat all information about the Firm and its client and their business as wholly confidential

• Excellent attention to detail
• An enthusiastic and driven person who is prepared to really contribute their efforts to, and will work well within, a close team
• Someone wishing to develop their skills and experience
• Good literacy and numeracy standards, IT literate, proficiency in excel is essential
• A person who may have a particular higher level skill such as accounting or IT would be desirable

A person who may have a particular higher level skill such as accounting or IT would be desirable