Administrative Assistant

Administrative Assistant / Office Manager

We are looking for a proactive and highly organized Administrative Assistant to ...

Location

Mexico , Mexico City

Salary:

Not provided

PPRO GmbH

Expiration Date

Until further notice

Requirements

Previous experience in administrative operations
Planning, organization and time management skills
Ability to communicate effectively with various stakeholders
Strong attention to detail and ability to prioritize effectively
Proactive and eager to learn approach
English proficiency is desirable

Job Responsibility

Support the Payments Director in office operations and procedures to ensure they are well organized
Review and control office correspondence
Efficiently execute office payments and ensure administrative functions are properly assigned and supervised
Manage suppliers and service providers related to office maintenance
Purchase and manage internal consumption supplies, such as office materials and consumption stock (coffee, stationery, cleaning supplies, etc.)
Follow up on invoices and payment orders, ensuring timely submission for approval and processing
Organize monthly corporate events together with the Payments Director, promoting engagement, integration, and strengthening company culture
Plan and execute institutional and strategic events, such as CEO receptions and visits from global leadership, coordinating all logistics and operational details
Manage event budgets for Mexico in coordination with the Director, ensuring efficient use of resources and cost optimization
Lead cost-reduction initiatives within the administrative area by implementing more efficient solutions that generate operational savings

What we offer

Hybrid working with a 3 days / week on site expectation
Work from abroad policy, enabling employees to work remotely for up to another 30 days per year
Learning and Development - 14,000 MXN annual budget for professional growth
Leadership cafés, on-the-job training
Meal vouchers - SiVale - MXN 3000 per month
Insurance including major and minor health insurance (including dental insurance) + life insurance and travel insurance
Enhanced family leave
Gym membership contribution
Mental Health Platform with therapy, courses, meditations
Pet-friendly office

Fulltime

Administrative Assistant to CEO

We are seeking a reliable, detail-oriented Administrative Assistant to support t...

Location

United States , Delray Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous similar experience 3-5+ years
Positive attitude and strong work ethic
Excellent attention to detail, with consistent follow-through
Proactive and willing to take initiative ("can-do" mindset)
Professional demeanor with a friendly, approachable personality
Basic comfort with: Email communication
Internet ordering
Microsoft Word and Excel (basic functionality)

Job Responsibility

Answer incoming phone calls and greet visitors in a professional and welcoming manner
Maintain organization and cleanliness of common areas, including the kitchen
Monitor and order office supplies as needed
Coordinate weekly lunch orders for team meetings
Provide day-to-day administrative support to the CEO
Manage scheduling, including appointments and calendar coordination
Assist with personal tasks such as: Ordering coffee and meals as needed during the day
Managing prescriptions and vitamins
Handling online purchases (e.g., clothing, household items, miscellaneous needs)
Support inventory tracking for the CEO's collectibles

What we offer

Direct exposure to executive leadership
Varied responsibilities—no two days are the same
Opportunity to grow within a fast-moving, entrepreneurial environment
Medical, vision, dental, and life and disability insurance (for contract/temporary)
401(k) plan (for contract/temporary)

Fulltime

Personal Assistant to CEO & Deputy CEO

This is a pivotal, high-trust role within an influential organisation representi...

Location

United Kingdom , London

Salary:

38000.00 GBP / Year

Membership Bespoke

Expiration Date

Until further notice

Requirements

Excellent organisational and prioritisation skills
Strong interpersonal and stakeholder management abilities
High attention to detail
A proactive, solutions-focused mindset
Confidence using Microsoft Office (Outlook, Word, PowerPoint, Excel)

Job Responsibility

Managing complex and ever-changing diaries
Acting as a first point of contact for senior stakeholders
Coordinating internal and external meetings, including board activity
Arranging travel, accommodation, and detailed itineraries
Preparing briefings, presentations, and correspondence
Building strong working relationships across members and partners

What we offer

Hybrid working (2 days in office, central London)
25 days holiday + bank holidays
Pension (matched up to 5%)
Private healthcare & income protection
Employee Assistance Programme
A collaborative and supportive team culture

Fulltime

Our client a Christian nonprofit is seeking a highly organized and proactive Adm...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of strong administrative experience
Experience supporting a CEO, director, or senior leader strongly preferred
Strong proficiency in Microsoft Office Suite
Ability to learn new database systems and software quickly
Proven ability to multitask and manage multiple priorities successfully
Excellent organizational, communication, and time management skills
Must be able to work onsite full-time, Monday through Friday

Job Responsibility

Provide administrative support to the CEO and assist with day-to-day office operations
Manage heavy calendar scheduling, coordinate meetings, and handle shifting priorities
Coordinate travel arrangements, including itineraries, logistics, and related documentation
Process and track expense reports accurately and in a timely manner
Prepare correspondence, reports, and other documents using Microsoft Office Suite
Learn and utilize a new database system to support organizational operations
Serve as a dependable point of contact and maintain professionalism in all communications
Multitask effectively and juggle multiple administrative responsibilities in a busy environment

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

New

Receptionist & Administrative Assistant

Client is seeking a dependable, highly organized Part-Time Receptionist & Admini...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years in an administrative, receptionist, or office support role
Strong organizational and time-management skills
Professional phone etiquette and customer service abilities
Experience handling confidential and sensitive information
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to multitask in a fast-paced professional office

Job Responsibility

Serve as the primary point of contact for all inbound and outbound calls
Greet visitors and manage front desk coverage
Coordinate meeting rooms and assist with event scheduling
Provide administrative support to the CEO, President, and COO
Schedule meetings, appointments, and company events
Prepare, update, and manage executive business cards and materials
Assist with travel requests and itinerary coordination
Process expense reports and employee reimbursements
Enter financial data and assist with basic accounting tracking
Handle purchasing requests and vendor coordination

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

Executive Administrative Assistant

An industry-leading, industrial manufacturing company is seeking an Executive Ad...

Location

United States , Chesterfield

Salary:

80000.00 - 85000.00 USD / Year

Bemana

Expiration Date

Until further notice

Requirements

5–7 years of stable administrative experience supporting C-suite or senior executive leadership
Proficiency at an intermediate or higher level with Microsoft Office, specifically Excel and PowerPoint, as well as experience with HRIS and virtual meeting equipment
Must exhibit a highly professional manner, reasonable judgment, and exceptional discretion regarding confidential matters, all driven by strong time management and a high-quality work ethic

Job Responsibility

Act as the primary assistant and liaison for the CEO
manage complex calendars, field incoming communications, and produce professional presentations/reports
Lead the end-to-end planning of internal corporate events (including gatherings of 40+ people) and coordinate comprehensive domestic/international travel logistics, including the annual leadership conference in February
Oversee daily office operations, including stocking office/kitchen supplies and coordinating catering arrangements
Work independently with minimal direction, demonstrating a high-quality work ethic and discerning when to solve problems autonomously versus when to ask questions

What we offer

Salary between $80K and $85K based on experience
Comprehensive benefits including health, dental, and vision plans
401K + Match

Fulltime

Administrative Assistant

Location

United States , Southbridge

Salary:

19.00 - 20.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

assisting the CEO, executives and HR
mail distribution
supply ordering
submitting bill to AP
signing employees up for trainings
greeting new hires
ordering lunches
MS office knowledge

Job Responsibility

assisting the CEO, executives and HR
mail distribution
supply ordering
submitting bill to AP
signing employees up for trainings
greeting new hires
ordering lunches
MS office knowledge

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training

Fulltime

Office Assistant

Our client, a non profit organization, is seeking a Temporary Part Time Office A...

Location

United States , New York

Salary:

30.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

2-3+ years of experience in administrative, office, coordinator, and/or executive/personal assistant role(s), preferably in a non-profit organization
Undergraduate degree in a related field (preferred) or equivalent combination of experience
Skill and experience with heavy scheduling and travel planning
Strong attention to detail, thoroughness, and accuracy
Familiarity with and ability to use office equipment
Proficiency with Google Workspace and Microsoft Office

Job Responsibility

Manage IMHR’s general incoming communications including phone, voicemail, email, and paper mail
Serve as the IMHR front desk receptionist
Coordinate office and kitchen supplies
Assist with service calls and maintenance requests for the office
Coordinate booking and scheduling of conference and other rooms
Provide support to both the CEO’s office and the EVP
Assist HR and Operations team in organizing office and staff activities
Administrative support to other departments on projects and tasks

Parttime

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Administrative Assistant - CEO's office

Job Description

Job Responsibility

Requirements

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Administrative Assistant - CEO's office

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