Administrative Assistant and Office Coordinator Job at Randstad (Saint-Laurent)

Office and Administrative Coordinator

Our client is seeking a dependable and detail-oriented Temporary Office & Admini...

Location

United States , San Diego

Salary:

35.00 - 38.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in an administrative or office support role preferred
Comfortable in a temporary assignment with a defined end date
Strong organizational skills and attention to detail
Ability to multitask and adapt to changing priorities
Willingness to take on additional responsibilities as needed
Experience in a professional or corporate environment

Job Responsibility

Assist with calendar coordination and scheduling
Support travel arrangements and meeting logistics
Prepare and submit expense reports accurately and on time
Manage routine office supply ordering, including monthly Amazon orders
Provide general administrative assistance to the team as needed
Assist with invoice processing and data entry into the accounting system
Help ensure invoices are coded correctly and routed for approval
Track invoices and follow up to support timely payment
Provide support on basic project-related administrative tasks, as needed
Assist with event coordination and timely distribution of invitations and materials

Fulltime

Administrative Assistant / Office Coordinator

Robert Half is currently seeking a professional and organized Bilingual Spanish ...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluent in both English and Spanish required
Previous administrative assistant, office coordinator, or office support experience preferred
Strong Microsoft Office skills, including Excel, Word, and Outlook
Excellent communication and customer service skills
Strong organizational and multitasking abilities
Professional demeanor and attention to detail
Ability to work independently and in a fast-paced environment

Job Responsibility

Answer and direct incoming phone calls and emails
Greet visitors, clients, and vendors in a professional manner
Coordinate calendars, meetings, and appointments
Maintain office supplies, inventory, and overall office organization
Assist with data entry, filing, reporting, and document management
Support leadership and various departments with administrative tasks
Communicate with clients and vendors in both English and Spanish
Assist with preparing reports, spreadsheets, and presentations
Coordinate mail, deliveries, and office logistics
Maintain confidentiality and professionalism at all times

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Corporate Administrative Assistant and Event Coordinator

Location

United States , Milwaukee

Salary:

Not provided

GRAEF

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business, communications or related fields is preferred
A minimum of 3 years of relatable event planning and administrative experience
Extensive knowledge with Microsoft Word, Excel, and PowerPoint
Experience using Microsoft Teams is preferred
An individual who has experience working in a multi-task-oriented environment
Superior oral and written communication skills
A background in professional services consulting (engineering, architecture, construction, real estate development) would be considered a plus

Job Responsibility

Provide administrative support to corporate and executive leaders (including the C-suite) and corporate groups including calendar coordination, document preparation, correspondence, data tracking, and record maintenance
Serve as the primary coordinator for firmwide and corporate office events, including internal meetings, training sessions, celebrations, fundraising, and community or client-facing activities
Plan, schedule, and execute events from concept through completion, including timelines, logistics, vendor coordination, venue selection, catering, audiovisual needs, registration, communications, travel accommodations, and post‑event follow‑up
Act as the main point of contact for event stakeholders, vendors, and internal teams to ensure a smooth and professional experience before, during, and after each event
Coordinate multi‑user and group meetings, including room set‑ups, virtual technology, calendars, materials, both internal and external, and clean up and reset conference rooms
Assist with travel arrangements related to events and meetings, including lodging, transportation, and itineraries as needed
Maintain organized files, checklists, schedules, and budgets related to events and projects
Handle sensitive and confidential information with discretion and professionalism
Support additional administrative or operational projects, as assigned, to ensure overall efficiency of the organization and the support services group
This position involves a non‑traditional schedule, with flexibility required to support events that may occur outside of a standard 8:00 a.m. – 5:00 p.m. workday, including early mornings, evenings, or occasional weekends

What we offer

Training, mentorship, and leadership development programs
A team atmosphere dedicated to open communication and collaboration
Flexible hours/hybrid schedule
Embed yourself in the community by participating in numerous outside activities that GRAEF endorses and supports
Exciting downtown office location, with free amenities, including onsite fitness center, pickleball courts, and more
Free covered parking
Parental Leave
Paid Time Off
Medical/Dental/Vision Insurance
Life Insurance

Fulltime

Office Coordinator and HR Assistant

Are you a dynamic individual with a passion for organization and a flair for HR?...

Location

United Kingdom , London

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an office or administrative role, ideally with some HR exposure
Exceptional organizational skills and the ability to manage multiple tasks
Strong communication skills, both written and verbal
A proactive, positive attitude and a willingness to roll up your sleeves and help where needed
A love for dogs

Job Responsibility

Greet visitors with our signature warm welcome as the first point of contact
Manage relationships with service providers to keep our office running efficiently
Handle office Health & Safety, including fire drills and safety checks
Maintain stock control of office supplies
Support large meetings and events, ensuring everything is in place
Maintain and track training attendance, coordinating sessions as needed
Assist with HR documentation and ensure employee records are up to date
Provide support for company inductions and people-related events
Collaborate on HR initiatives that foster a positive workplace culture

What we offer

Pet-friendly office

Fulltime

Office Coordinator and HR Assistant

As our Office Coordinator and HR Assistant, you'll be the heart of our office, e...

Location

United Kingdom , London

Salary:

15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an office or administrative role, ideally with some HR exposure
Exceptional organizational skills and the ability to manage multiple tasks
Strong communication skills, both written and verbal
A proactive, positive attitude and a willingness to roll up your sleeves and help where needed
A love for dogs

Job Responsibility

Greet visitors with our signature warm welcome as the first point of contact
Manage relationships with service providers to keep our office running efficiently
Handle office Health & Safety, including fire drills and safety checks
Maintain stock control of office supplies
Support large meetings and events, ensuring everything is in place
Maintain and track training attendance, coordinating sessions as needed
Assist with HR documentation and ensure employee records are up to date
Provide support for company inductions and people-related events
Collaborate on HR initiatives that foster a positive workplace culture

Fulltime

Administrative Assistant / Front Office Coordinator

We are seeking a detail-oriented Administrative Assistant / Front Office Coordin...

Location

United States , Auburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, receptionist, or front office experience
Strong experience with record management, document control, and filing systems
Proficiency in Microsoft Office (Outlook, Word, Excel)
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Ability to multitask and prioritize in a fast-paced environment
Professional demeanor with a customer-service mindset

Job Responsibility

Greet and assist visitors, ensuring a professional and welcoming front office environment
Answer and route incoming calls, manage inboxes, and respond to general inquiries
Maintain accurate records, including organizing and managing both electronic and paper filing systems
Support document preparation, data entry, and record tracking to ensure compliance and accessibility
Schedule meetings, coordinate calendars, and assist with general administrative tasks
Manage office supplies, mail distribution, and general office upkeep
Assist with special projects and provide support to multiple departments as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, PULSE

Capital One is seeking an exceptionally bright, self-motivated, and experienced ...

Location

United States , Plano

Salary:

73500.00 - 83900.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Job Responsibility

Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes
Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports
Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment
Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

What we offer

Comprehensive, competitive, and inclusive set of health, financial and other benefits

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Card Strategy

Capital One is seeking an exceptionally bright, self-motivated, and experienced ...

Location

United States , McLean, Virginia; Richmond, Virginia

Salary:

73500.00 - 92300.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Job Responsibility

Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes
Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports
Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment
Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

Fulltime

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Administrative Assistant and Office Coordinator

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