Administrative Assistant (Accounting & Payroll Support) Job at Robert Half (Oklahoma City)

Administrative accounting payroll assistant clerk

A Manufacturing organization in the Midland is looking for an Administrative / A...

Location

United States , Midland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative, timekeeping, accounting support is preferred
Basic knowledge of Microsoft Excel and Word
Strong attention to detail and organizational skills
Ability to manage multiple tasks and prioritize effectively
Strong communication and customer service skills

Job Responsibility

Enter and maintain timecard and payroll-related data accurately
Assist with Accounts Payable functions, including general ledger coding and participation in check runs
File and scan documents to maintain organized and accurate records
Utilize Microsoft Excel and Word for basic reporting, documentation, and data management
Maintain a high level of attention to detail in all tasks
Answer incoming phone calls and direct inquiries appropriately
Place office supply orders (e.g., Staples) and manage basic office inventory
Print and prepare labels as needed for office or operational use
Perform general office and administrative duties as required to support the team

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounting Administrative Assistant - Thai Speaking

Check figures, postings, and documents for accuracy. Organize, secure, and maint...

Location

Thailand , Phuket

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience

Job Responsibility

Check figures, postings, and documents for accuracy
Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures
Record, store, access, and/or analyze computerized financial information
Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers
Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables
Complete period-end closing procedures and reports as specified
Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures
Follow-up and resolve past due accounts and vendor invoices until payment in full is received or resolved
Prepare daily consolidated deposits of cash received by all cash handling employees
Document, maintain, communicate, and act upon all Cash Variances

Fulltime

Accounting Administrative Assistant

At Marriott International, we are dedicated to being an equal opportunity employ...

Location

Thailand , Phuket

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
Thai speaking

Job Responsibility

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures
Record, store, access, and/or analyze computerized financial information
Maintain accurate electronic spreadsheets for financial and accounting data
Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers
Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables
Complete period-end closing procedures and reports as specified
Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures
Follow all company policies and procedures
ensure uniform and personal appearance are clean and professional

Fulltime

Administrative Support Assistant

Allied Universal®, North America's leading security and facility services compan...

Location

United States , Waterford

Salary:

Not provided

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Ability to obtain and maintain all necessary state or federal licensing requirements
Minimum of one (1) year of successful experience in human resources-related field
Prior work experience in payroll, accounting, or related field
Work history demonstrating proficient skills in payroll applications or time/labor materials software (e.g., WinTeam, Oracle, ADP, etc.), word processing and general office clerical duties

Job Responsibility

Conduct needed preparation and maintenance of contract administrative correspondence, databases, and reporting
Coordinate and perform data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials software
Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting
project costing identification and tracking, billing and budget interface for labor, and contract purchasing
Support client requirements for administrative data entry and tracking of regulatory fatigue requirements
Oversight responsibility for contract administrative reporting requirements including record retention
Assist in recruitment, selection, and placement process (e.g., prepares application packets, hire packets, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS])
Ensure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable
Responsible for filing and maintenance of contract personnel and suitability files and documents
Conduct administrative duties (e.g., applicant flow and hiring, promotion processes, unemployment and workers compensation reporting, and benefits administration)

Fulltime

Accounting & Administrative Assistant

Nick Corieri with Robert Half is looking for an Accounting & Administrative Assi...

Location

United States , Syracuse

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting, payroll, or administrative support role
Working knowledge of accounts payable, accounts receivable, invoice processing, and accurate data entry practices
Experience assisting with payroll administration and maintaining detailed financial records
Proficiency with Microsoft Excel and Microsoft Office for reporting, tracking, and document preparation
Familiarity with Sage Timberline or similar accounting software used in construction or project-based environments
Strong attention to detail with the ability to manage multiple responsibilities in a structured office setting
Clear communication skills and the ability to work effectively with internal teams, subcontractors, and project staff

Job Responsibility

Support weekly payroll activities by organizing time-related data, updating records, and helping ensure timely processing
Prepare recurring payroll-related reports for county agencies and New York State while maintaining documentation for compliance purposes
Complete prevailing wage reporting and review subcontractor payroll submissions to verify accuracy and required information
Assist with accounting operations by helping post journal entries and maintain organized general ledger records
Contribute to job cost tracking by entering financial data and helping compare project costs against accounting records
Perform bank account balancing tasks and support reconciliation work related to payroll and the general ledger
Create, update, and maintain spreadsheets and internal documents that help project managers monitor reporting, project status, and supporting records
Keep payroll, accounting, and office files current and well organized for efficient retrieval and audit readiness
Track company equipment and other assets while helping coordinate routine office administration, mail handling, and document distribution

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Hr / Payroll / Accounting Assistant

The HR / Payroll / Accounting Assistant supports the Human Resources and Finance...

Location

United States , Bolingbrook

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of experience in HR, payroll, or accounting support roles (preferred)
Familiarity with payroll systems and accounting software
Proficiency in Microsoft Excel, Word, and Office applications
Strong organizational skills and attention to detail
Ability to handle confidential information with discretion
Good communication and interpersonal skills

Job Responsibility

Maintain and update employee records, HR databases, and personnel files
Assist with onboarding and offboarding processes, including preparing paperwork and coordinating orientation
Track employee attendance, leave requests, and time-off balances
Assist with benefits administration and employee inquiries
Support recruitment activities such as posting job ads, scheduling interviews, and preparing offer letters
Ensure HR policies and procedures are followed and documentation is compliant
Collect and verify employee timekeeping data
Assist in preparing and processing payroll accurately and on schedule
Maintain payroll records and ensure proper documentation
Help manage payroll deductions, benefits contributions, and tax withholdings

What we offer

Medical/Dental/Vision
401K
medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Accounting Administrative Assistant

This is a temporary opportunity with the potential to go permanent, ideal for so...

Location

United States , Queensbury

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of accounting or accounting support experience
Experience with bank reconciliations, general ledger, and month-end close
Understanding of accounts payable and accounts receivable processes
Strong attention to detail and ability to work independently
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

Assisting with bank reconciliations across multiple accounts
Supporting general ledger maintenance and month-end close processes
Helping clean up and organize financial records and reporting
Assisting with sales tax tracking and filings
Supporting AP and AR functions, including invoice processing and payment tracking
Assisting with AR collections and following up on outstanding balances
Working with time and materials billing across multiple entities
Helping manage a high volume of receivables across core companies
Assisting with intercompany transactions, including labor and equipment billing between entities
Supporting tracking of internal and external project-related costs

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Support Assistant

The Administrative Support Assistant has dual primary areas of responsibility. T...

Location

United States , Town of Seabrook

Salary:

Not provided

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Ability to obtain and maintain all necessary state or federal licensing requirements
Minimum of one (1) year of successful experience in human resources-related field
Prior work experience in payroll, accounting, or related field
Work history demonstrating proficient skills in payroll applications or time/labor materials software (e.g., WinTeam, Oracle, ADP, etc.), word processing and general office clerical duties

Job Responsibility

Conduct needed preparation and maintenance of contract administrative correspondence, databases, and reporting
Coordinate and perform data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials software
Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting
project costing identification and tracking, billing and budget interface for labor, and contract purchasing
Support client requirements for administrative data entry and tracking of regulatory fatigue requirements
Oversight responsibility for contract administrative reporting requirements including record retention
Assist in recruitment, selection, and placement process (e.g., prepares application packets, hire packets, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS])
Ensure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable
Responsible for filing and maintenance of contract personnel and suitability files and documents
Conduct administrative duties (e.g., applicant flow and hiring, unemployment and workers compensation reporting, and benefits administration)

Fulltime

Select Country

Administrative Assistant (Accounting & Payroll Support)

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?